Office Coordinator - Pediatrics - FT - Days

Mary Washington Healthcare; Virginia, Northern (MN, KY); Hybrid; USD 26,000 - 34,000; Full time

Job summary

Mary Washington Healthcare is seeking a friendly front desk coordinator to support patient access and revenue cycle activities. You will register patients, verify eligibility, collect payments, and coordinate scheduling within the practice’s PMIS and EHR systems.

The role emphasizes patient satisfaction, multi-tasking across phone and in-person tasks, and accurate data entry to ensure smooth operations and timely claim submissions.

Qualifications

• High School Diploma or GED required.
• Minimum one year medical office experience preferred.
• Experience in customer service preferred.
• Experience with Microsoft Office preferred.

Responsibilities

• Register patients in PMIS with accurate demographic and insurance data.
• Verify electronic eligibility and confirm insurance coverage.
• Collect co-pays and post payments while reconciling records.
• Answer phones, triage calls, and communicate with staff.
• Schedule appointments and coordinate with physicians' offices.
• Support front-end revenue cycle tasks and patient experience.
• Maintain neat waiting area and assist with EHR tasks.

Skills

Customer service

Multi-tasking

Communication skills

Teamwork

Education

High School Diploma or GED

Tools

PMIS

EHR systems

Job description

**Start the day excited to make a difference...end the day knowing you did. Come join our team.**Job Summary: This position is accountable to perform a variety of office coordination, customer service and revenue cycle functions that will ensure the efficient day-to-day operations. The position plays a key role in the practice’s front-end revenue cycle processes and is in a position to significantly impact the patient experience. The position requires an unwavering focus on patient satisfaction as well as the ability to multi-task.**Job Description:*** Interfaces with patients, family members, physicians, visitors, and other guests in a courteous and professional manner.* Registers patients in the Practice Management Information System (PMIS), obtaining and/or verifying all relevant demographic and insurance information to ensure the timely and accurate processing of claims. Reviews electronic eligibility verification responses to ensure insurance coverage is in effect for all insured patients.* Presents patients with appropriate paperwork based upon appointment type and registration status.* Monitors the reception area and keeps patients, family members, visitors and Associates, at all times, informed of schedule adjustments.* Maintains a neat and orderly waiting area.* Courteously answers all incoming phone calls. When appropriate, takes messages and delivers/communicates in a timely manner. Triages calls to ensure timely and appropriate response. Checks voicemail messages consistently throughout the day.* Processes patients quickly and accurately through computer-based scheduling system for appointments, surgeries, procedures and/or testing as appropriate for patient care.* Ensures security and accuracy of patient files, payments and databases.* Communicates with physicians’ offices and staff in a timely and professional manner. Initiates, monitors and responds to tasks through the Electronic Health Record (EHR) and Patient Portal.* Reviews patient accounts for outstanding balances. Collects co-payments, deductibles and outstanding patient balances at the time of service. Posts payments in PMIS. Reconciles records and receipts with payments collected at the end of each shift.* Responds to request for information from centralized billing office (CBO) to ensure timely and accurate submission of claims.* Schedules follow up appointments, diagnostic testing and other services for patients as required.* Ensures all services are authorized and necessary referrals are active as required.* Supports organization’s participation in government incentive programs such as EHR Meaningful Use, Physician Quality Reporting System (PQRS) and other programs by collecting and recording required data and providing appropriate communication to patients.* May assist with the entry and processing of physician billing, including entry and/or reconciliation of inpatient, outpatient, and surgical charges.* Performs other duties as assigned.**Qualifications:*** High School Diploma or GED required.* Minimum of one year medical office experience preferred.* Multi-specialty office experience preferred.* Experience in a customer service setting preferred.* Experience with Microsoft Office programs preferred. MWHC will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status (EOE). We are also committed to equitable and transparent compensation practices and comply with all applicable pay transparency and pay equity laws. Required **Physical Requirements:** Constant (67-100% of workday) sitting and use of arms and hands; occasional (0-33% of workday) standing, walking, bending, squatting; ability to lift, push, and pull up to 10 lbs.; auditory and visual skills.**Mental Requirements:** Possesses critical thinking and analytical skills. Ability to multi-task. Ability to communicate effectively and collaborate with a multi-disciplinary team.**Environmental Requirements and Exposure Hazards:** Potential risk of exposure to chemicals.“It is the policy of Mary Washington Healthcare to provide reasonable accommodations to qualified individuals with a disability who are applicants for employment or Associates.”Compensation Pay Range:$18.97 - $24.66