Office Coordinator-Part Time Days

Mary Washington Healthcare; Macon (GA); On-site; USD 26,000 - 34,000; Part time

Job summary

Mary Washington Healthcare seeks a patient access associate to verify insurance, obtain pre-authorizations, schedule tests, and collect self-pay and co-pays across our Medical Imaging facilities. You will greet patients, gather required documents, and coordinate with insurers for accurate billing.

The role emphasizes courteous service, CPT/ICD-9 knowledge, and strong communication with physicians, patients, and payer agencies to ensure timely care and compliant billing.

Qualifications

• High school diploma or equivalent.
• Basic computer skills.
• Strong verbal and written communications skills required.
• Two (2) years related experience in a call center, patient registration, patient accounts, or patient billing preferred.
• Experience in third party insurance and insurance terminology, CPT, and ICD-9 codes preferred.

Responsibilities

• Greets customers courteously and professionally.
• Obtains and verifies patient insurance and pre-authorization information.
• Schedules tests and maintains accurate documentation for regulatory requirements.
• Collects insurance cards, IDs, co-pays, and self-pay amounts.
• Communicates with insurance companies and physicians to ensure proper billing and approvals.
• Maintains organized work areas and assists with various departmental duties.

Skills

Call center experience

Patient registration

Patient billing

Insurance terminology

CPT ICD-9 familiarity

Communication skills

Education

High school diploma or equivalent

Job description

Job Summary

Start the day excited to make a difference... end the day knowing you did. Come join our team. 1st and 3rd week of each month: 3 days a week 8:00am-4:30pm and Saturdays 6:30am-1:00pm. 2nd and 4th week of each month: 4 days a week 8:00am-4:30pm. This position is accountable to obtain and verify all patient insurance and pre-authorization information, perform scheduling functions, and collect self-pay, co-pay, and patient deductibles. The incumbent in this position is accountable to perform a variety of clerical, reception, and other support functions that will ensure timely and effective day-to-day operations and communications throughout the Medical Imaging of Frederickburg (MIF) locations. This includes, but is not limited to, answering telephones, greeting patients, entering outpatient imaging orders, maintaining records, and monitoring flow.

Essential Functions & Responsibilities

• Greets all customers in a courteous and professional manner.
• Addresses customers' needs efficiently, effectively, and confidentially.
• Provides excellent customer service and supports the facility annual customer service goals.
• Answers telephones courteously, professionally, and promptly.
• Screens and transfers telephone calls or takes messages as appropriate.
• Assists in the handling of various patient financial matters.
• Schedules tests as ordered by a physician or their through appropriate scheduling software.
• Maintains documentation necessary for compliance with state, federal and other regulatory agency requirements.
• Collects insurance cards and valid ID card.
• Obtains authorization information from insurances via their website as applicable.
• Monitors scheduling work-lists to ensure timely scheduling and insurance verification.
• Provides patients and/or physicians' offices instructions for proper pre-procedure preparation.
• Communicates with insurance companies to determine appropriate benefits, required co-pays, documents pre-authorization, and prorates bills with management approval, to accurately secure proper reimbursement from insurance companies and patients.
• Maintains an organized and efficient work area.
• Monitors patient schedules, workflow, and activities of all imaging sub-sections to assure a smooth and coordinated traffic flow.
• Ensures patients, family members, and Associates are kept informed of activities and delays.
• Provides ongoing follow-up regarding delays for affected patients.
• Monitors appropriate reports.
• Maintains knowledge of CPT and ICD-10 codes, ensuring orders are entered accurately and efficiently.
• Reconciles daily charges.
• Ensures correct CPT, ICD-10, referring physician, and correct charging information.
• Performs closing procedures to include tallying daily charges and procedures vs. Epic daily patient log report, reconciles credit card transactions; submits total charges and balances, and collected co-pays and outpatient fees.
• Prepare and maintain CD and film requests and fax-and-confirm requests by obtaining appropriate HIPAA guidelines and departmental processes.
• Maintain adequate inventory of supplies and materials and keep patient records in an organized fashion.
• Distributes final reports of all procedures to the ordering doctors as appropriate.
• Serves as a liaison to the patient/guarantor, insurance company, and physician office to ensure all necessary approvals for services rendered and received are documented appropriately.
• Enters all necessary pre-authorization documentation into Radiology Management Systems (RMS) via the revised schedule information screen to ensure correct transfer of information for billing, and efficient follow-up with patients/guarantors and third-party payers.
• Reviews pre-authorization denial reports provided by the billing company to ensure accuracy of the pre-authorization process.
• Provides assistance in other areas of the MIF departments as needed.
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent.
• Basic computer skills.
• Strong verbal and written communications skills required.
• Two (2) years related experience in a call center, patient registration, patient accounts, or patient billing preferred.
• Experience in third party insurance and insurance terminology, CPT, and ICD-9 codes preferred.

Equal Opportunity Employment

MWHC will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status (EOE). We are also committed to equitable and transparent compensation practices and comply with all applicable pay transparency and pay equity laws.

Required Physical Requirements

Constant (67-100% of workday) sitting and use of arms and hands; occasional (0-33% of workday) standing, walking, bending, squatting; ability to lift, push, and pull up to 10 lbs.; auditory and visual skills.

Mental Requirements

Possesses critical thinking and analytical skills. Ability to multi-task. Ability to communicate effectively and collaborate with a multi-disciplinary team.

Environmental Requirements and Exposure Hazards

Potential risk of exposure to chemicals.

Compensation Pay Range

$18.97 - $24.66

Working at Mary Washington Healthcare

As a Great Place to Work-Certified company we treat our Associates like family - with respect, understanding, and communication.

Safety is our top priority As a healthcare system, patient and Associate safety is our priority which is why all Associates will be required to take the following vaccines: Annual flu vaccine MWHC reserves the right to amend this list at any time. Medical and Religious exemptions may apply, Will be discussed at interview.

Accommodations

It is the policy of Mary Washington Healthcare to provide reasonable accommodations to qualified individuals with a disability who are applicants for employment or Associates.