Office Coordinator, Outpatient, Full Time, Paradise

Adventist Health; Paradise (CA); On-site; USD 34,000 - 43,000; Full time

Job summary

Adventist Health Clear Lake in Paradise, CA, is seeking an experienced coordinator to provide general administrative support to the director and department. You will arrange meetings and travel, ensure the office runs smoothly, and deliver exceptional customer service to patients and staff.

Responsibilities include coordinating billing, accounts receivable and collections for the clinic, handling registration issues, and supervising workflow for the front office team.

Qualifications

• High School Education/GED or equivalent: Preferred
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred
• Five years' relevant experience: Preferred
• Medical back office experience: Preferred
• Medical office management and medical billing experience: Preferred

Responsibilities

• Performs administrative and customer service duties. Sorts and distributes department mail.
• Schedules, plans, and participates in special events. Monitors staff licenses, mandatory education and competencies.
• Files information systematically for easy retrieval. Orders and maintains supplies at level to meet departmental needs. Ensures cleanliness and organization of office and reception area.
• Assists in preparing materials for seminars, workshops, in-service and etc. Prepares agendas for, attends, and records minutes of meetings. Schedules meetings and appointments for department managers and directors. Organizes travel arrangements for the director or department.
• Compiles statistics and prepares reports as requested. Handles billing as required.
• Performs other job-related duties as assigned.

Education

High School Education/GED or equivalent

Associate’s/Technical Degree or equivalent combination of education/related experience

Five years' relevant experience

Medical back office experience

Medical office management and medical billing experience

Job description

Job Description

Located in beautiful Northern California, Adventist Health Clear Lake has been a leading healthcare provider in Lake County since 1968. We are comprised of a 25-bed critical access hospital and provide primary and specialty care services at clinics throughout the area to best serve our community. Lake County is home to Clear Lake, California's largest natural freshwater lake, surrounded by charming small towns, beautiful mountains, vineyards and orchards. This area is perfect for outdoor enthusiasts, with some of the best bass fishing, rural trails for hiking and biking, all the while being only two hours from the San Francisco Bay Area, Sacramento Valley or Pacific Coast.

Job Description

Located in beautiful Northern California, Adventist Health Clear Lake has been a leading healthcare provider in Lake County since 1968. We are comprised of a 25-bed critical access hospital and provide primary and specialty care services at clinics throughout the area to best serve our community. Lake County is home to Clear Lake, California's largest natural freshwater lake, surrounded by charming small towns, beautiful mountains, vineyards and orchards. This area is perfect for outdoor enthusiasts, with some of the best bass fishing, rural trails for hiking and biking, all the while being only two hours from the San Francisco Bay Area, Sacramento Valley or Pacific Coast.

Job Summary

Provides general administrative support to the director and the department. Arranges meetings and travel for director and department leadership. Ensures office is stocked and staffed and provides excellent customer service. Coordinates billing, accounts receivable and the collections aspects of the clinic. Responsible for problem solving of registration, billing issues and collections and ensures a uniform flow of financial operations within the front office team. Applies substantial knowledge and experience to perform a wide range of advanced activities and/or determines how to use resources to meet schedules and goals; serves as working supervisor for team or work group. Coordinates small program(s) with limited budget/impact.

Job Requirements

Education and Work Experience:

• High School Education/GED or equivalent: Preferred


• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred


• Five years' relevant experience: Preferred


• Medical back office experience: Preferred


• Medical office management and medical billing experience: Preferred

Essential Functions

• Performs administrative and customer service duties. Sorts and distributes department mail.


• Schedules, plans, and participates in special events. Monitors staff licenses, mandatory education and competencies.


• Files information systematically for easy retrieval. Orders and maintains supplies at level to meet departmental needs. Ensures cleanliness and organization of office and reception area.


• Assists in preparing materials for seminars, workshops, in-service and etc. Prepares agendas for, attends, and records minutes of meetings. Schedules meetings and appointments for department managers and directors. Organizes travel arrangements for the director or department.


• Compiles statistics and prepares reports as requested. Handles billing as required.


• Performs other job-related duties as assigned.

Organizational Requirements

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply.

Adventist Health participates in E-Verify. Visit https://adventisthealth.org/careers/everify/ for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.

About Us

Adventist Health is a faith-based, nonprofit, integrated health system serving more than 100 communities on the West Coast and Hawaii with over 440 sites of care, including 27 acute care facilities. Founded on Adventist heritage and values, Adventist Health provides care in hospitals, clinics, home care, and hospice agencies in both rural and urban communities. Our compassionate and talented team of more than 38,000 includes employees, physicians, Medical Staff, and volunteers driven in pursuit of one mission: living God's love by inspiring health, wholeness and hope.

JOB INFO

Job Identification : 74839

Job Category : Coordinator

Posting Date : 2026-11-02T22:04:23+00:00

Locations :

Paradise, CA, United States

Assignment Category : Full-time regular

Pay Range : The estimated base pay for this position is $25.00 to $31.36. Additional individual compensation may be available for this role through differentials, extra shift incentives, bonuses, etc. Base pay is only a portion of the total rewards package, and a comprehensive benefits program is available for qualifying positions. Please contact our Talent Acquisition team for more information.

Hiring Department : AHPN Chico - Physical Therapy (AHCL)

Shift Length : 8 Hours