Office Coordinator I

HRT Solutions; Lowellville (OH); On-site; USD 38,000 - 46,000; Full time

Job summary

HarbisonWalker International (HWI) is seeking an Office Coordinator I to support the Plant Manager and Production Supervisor with a range of administrative duties in a manufacturing environment. Responsibilities include payroll processing, accounts payable/receivable, invoicing subcontractors and customers, and assisting with inventory counts and monthly reports.

The role requires a high school diploma or GED and 0–2 years of administrative experience, with strong Microsoft Office and data-entry

Qualifications

• High school diploma or GED required.
• 0–2 years of hands-on administrative support experience in a manufacturing office environment preferred.
• Proficiency in Microsoft Office Suite.
• Strong interpersonal and communication skills; team and independent work ability.
• Analytical skills and data assembly capability.
• Excellent time management and organizational skills.

Responsibilities

• Assist Plant Manager and Production Supervisor with administrative tasks.
• Process payroll, accounts payable/receivable, and invoicing for subcontractors and customers.
• Coordinate with ERP systems and enter data into the system.
• Support inventory counts and monthly reporting.
• Maintain and update purchasing and receiving records; assist with shipments.

Skills

Payroll processing

Microsoft Office

ERP software

Data entry

Communication

Time management

Education

High school diploma or GED

Tools

Oracle ERP

TRAX

WMS

Job description

Summary

The Office Coordinator I supports the Plant Manager and Production Supervisor by performing a variety of administrative duties such as processing payroll, processing accounts payable and receivable, invoicing subcontractors and customers, and assisting in inventory counts. This position is also responsible for compiling and distributing monthly reports.

Responsibilities

• Perform Human Resources functions including verifying weekly timecards and entering into ERP system, checking weekly payroll register for correctness; coordinate with corporate payroll and HR, processing new hire paperwork, benefits, payroll and fielding basic HR questions; print and update HarbisonWalker Business Systems (HBS) documents.
• Process accounts payable invoices; prepare invoices for subcontractor payments and maintaining records; generate and enter sales orders into ERP system.
• Enter and receive all purchase orders; ensure proper level of supplies are kept on hand at plant; process accounts receivable, including leases, rentals, and raw materials; count and monitor all non-inventoried items and place purchase orders.
• Entering and updating shipping information; closing out shipment; scan pallets for shipments (Oracle, TRAX, WMS).
• Purchasing and ensuring proper level of supplies are kept on hand at plant; Maintaining office supplies.

Requirements

• High school diploma or GED certificate
• Requires zero (0) – two (2) years of hands‑on administrative support experience in a manufacturing office environment.
• Requires computer operation skills including, proficiency in Microsoft Office Suite.
• Requires strong interpersonal and communications skills and the ability to work effectively in a team and individual environment.
• Requires analytical skills and the ability to assemble data.
• Requires time management and organization skills with accurate and precise attention to detail.
• Requires time management and organization skills with accurate and precise attention to detail.
• Requires strong interpersonal and communications skills and the ability to work effectively in a team and individual environment.
• Requires analytical skills and the ability to assemble data.
• Requires time management and organization skills with accurate and precise attention to detail.
• Requires analytical skills and the ability to assemble data.
• Requires strong interpersonal and communications skills and the ability to work effectively in a team and individual environment.
• Requires analytical skills and the ability to assemble data.
• Requires strong interpersonal and communications skills and the ability to work effectively in a team and individual environment.
• Requires time management and organization skills with accurate and precise attention to detail.

We’re actively expanding our team of dedicated, enthusiastic people — particularly in research and development, engineering and manufacturing, product management, and sales. As a dynamic, growing global refractory leader, we offer competitive compensation, benefits packages, and wellness programs. As an Equal Opportunity Employer, we are committed to a diverse workforce.

Physical and Environmental Requirements

• Physical Activity: Requires more than 2/3 of time using hands/fingers to handle and/or feel or reaching with hands and arms; 1/3 to 2/3 of time sitting, talking or hearing; less than 1/3 of time standing or walking.
• Lifting: Requires lifting up to 25 pounds less than 1/3 of time.
• Vision: Requires accurate close and distance vision and the ability to focus.
• Environment: Requires more than 2/3 of time in an office setting with very limited exposure.
• Noise: Requires exposure to moderate noise.

About Us

HWI, a member of Calderys

HWI is the largest supplier of refractory products and services in the United States.

With manufacturing sites and distribution centers across the Americas, as well as the major refractory industry research facility in North America, HWI serves virtually every major industry that requires refractory solutions to enhance production and protect assets. HWI is consistently recognized for its talented experts, industry firsts, and intensely driven excellence.

We’re actively expanding our team of dedicated, enthusiastic people — particularly in research and development, engineering and manufacturing, product management, and sales. As a dynamic, growing global refractory leader, we offer competitive compensation, benefits packages, and wellness programs. As an Equal Opportunity Employer, we are committed to a diverse workforce.

For more information, visit https://thinkhwi.com/