Office Coordinator

Cowtown Materials, Inc; Berthoud (CO); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Disability &

Life Insurance

401(k) Retirement Plan

Paid Holidays & Vacation Days

Professional Growth Opportunities

Job summary

Pioneer Materials West in Berthoud, CO seeks an Office Coordinator to manage front desk operations, greet visitors, and handle administrative tasks to support office and facility activities. The role emphasizes professional customer service, organization, and collaboration with various teams.

Key responsibilities include visitor management, mail handling, inventory of supplies, and coordinating events. On-site work with competitive hourly pay and benefits.

Qualifications

• Knowledge of Microsoft Outlook, Excel, Word, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Ability to provide professional customer service and maintain positive working relationships.

Responsibilities

• Receive and welcome all guests and visitors in a professional and courteous manner.
• Answer and direct incoming phone calls to the appropriate personnel.
• Maintain visitor access and records as required.
• Distribute incoming mail, packages, and deliveries.
• Maintain and order office, cafe, and equipment supplies.
• Coordinate facility setup and cleanup for trainings and meetings.
• Identify and resolve interior and exterior facility maintenance issues.
• Schedule and coordinate field service contractors for maintenance and repairs.
• Maintain a clean, organized reception and common areas.

Skills

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Education

High School Diploma or equivalent

Associate degree in Business Administration or related field preferred

Job description

Position Purpose

The primary function of the Office Coordinator is to manage and oversee the front desk area by welcoming customers, coordinating administrative responsibilities, and ensuring the efficient operation of office and facility support activities.

Key Responsibilities

• Receive and welcome all guests and visitors in a professional and courteous manner.
• Answer and direct incoming phone calls to the appropriate personnel.
• Manage visitor access to the property and maintain visitor records as required.
• Create a positive and brand-consistent customer experience for visitors and callers.
• Distribute incoming mail, packages, and deliveries.
• Maintain and order office supplies, equipment supplies, and cafe supplies.
• Coordinate facility setup and cleanup for training sessions, meetings, and other company activities.
• Identify and resolve interior and exterior facility maintenance issues.
• Schedule and coordinate field service contractors as needed for ongoing maintenance and repairs.
• Maintain a clean, organized, and professional reception and common area environment.
• Assist with general administrative and office support duties as assigned.

Direct Manager / Direct Reports

Reports to the department manager. No direct reports.

Travel Requirements

Little to no travel required.

Physical Requirements

• Must be able to remain in a stationary position approximately 70% of the time, with or without reasonable accommodation.
• Will occasionally move about inside the office to access files, office machinery, storage areas, and other workspaces, with or without reasonable accommodation.
• Must be able to operate standard office equipment, with or without reasonable accommodation.
• Must be able to lift, move, or transport office supplies, packages, and equipment weighing up to 50 pounds, with or without reasonable accommodation.
• Must be able to communicate with team members, customers, vendors, contractors, and management and exchange accurate information in these situations, with or without reasonable accommodation.

Working Conditions

Works primarily in a professional office environment with frequent interaction with employees, customers, visitors, vendors, and contractors. Responsibilities include front desk coverage, office administration, facility coordination, and occasional handling of packages and office supplies.

Minimum Qualifications

• Knowledge of Microsoft Outlook, Excel, Word, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Ability to provide professional customer service and maintain positive working relationships.

Preferred Qualifications

• Previous receptionist, front desk, administrative, or office coordination experience.
• Experience coordinating office supplies, facilities, or vendor services.
• Experience working in a customer-facing environment.

Minimum Education

High School Diploma or equivalent.

Preferred Education

Associate degree in Business Administration or a related field preferred.

Minimum Years of Work Experience

Minimum of 2 years of related work experience.

Certifications

None required.

Competencies

• Effective Communication: Ability to express ideas, thoughts, and information clearly, concisely, and respectfully, both verbally and in writing.
• Organizational Skills: Aptitude for managing tasks, time, and resources efficiently to meet objectives, with an emphasis on detail orientation and the ability to multitask.
• Problem Solving: Applies critical thinking to understand issues, evaluate options, and develop practical solutions in daily tasks and office operations.
• Team Collaboration: Proven ability to work productively in a team setting, showing respect for diverse perspectives and styles and willingness to contribute to group goals.
• Leadership Abilities: Experience demonstrating leadership in academic or professional settings, setting examples for others and taking responsibility for outcomes.
• Technical Proficiency: Familiarity with modern office software and technologies, demonstrating the ability to utilize these tools to increase efficiency and productivity.
• Adaptability: Ability to adapt to changing work environments while showing willingness to learn new tasks.
• Initiative: Demonstrate a proactive mindset, seeking out ways to help, taking ownership of tasks, and showing eagerness to learn without waiting for direction.

Work Location

On-site

The base salary for this position typically falls within the range of $20.00 to $24.00 per hour. Starting wage may vary based on a number of factors including, but not limited to, the position being offered, location, education, training, and/or experience. SRS Distribution offers additional competitive and non-financial benefits. Hourly associates may be eligible for overtime based on business needs. Depending on the role, associates may also be eligible for performance-based bonus programs, commissions, car allowance or automobile and fuel program, and reimbursement for travel expenses in accordance with company travel policy.

Job Location

Pioneer Materials West - Berthoud188 Gateway Circle Berthoud, CO 80513As an Equal Employment Opportunity (EEO) employer SRS Distribution Inc., including all its subsidiaries, provides job opportunities to qualified individuals without regard to actual or perceived race, color, creed, religion, national origin, sex, gender, age, disability, gender identity, sexual orientation, citizenship status, uniform service, veteran status, marital status, genetic information, physical or mental disability, or any other characteristic in accordance with applicable federal, state, and local EEO laws.

If you are an individual with a disability or a disabled veteran and require a reasonable accommodation in applying for any posted position, please contact Human Resources at US: 855.556.3221, or by email to: [e-mail] with the nature of your accommodation request and include the Business name, location and title of the job opening. Please allow one (1) business day for a reply.

All employment offers are contingent upon successful completion of a background check and drug screen, as permitted by law. Medical, Dental, Vision, Disability & Life Insurance, Wellness Benefits, 401(k) Retirement Plan, Employee Stock Purchase Program, Paid Holidays & Vacation Days, Professional Growth Opportunities, Development & Training Programs. All benefits subject to eligibility. Should a Candidate be submitted to fill a position by a recruiting or staffing services agency ("Agency"), the Company has no obligation to pay the Agency any fee for submission, offer, placement or any service without a fully executed contract of service covering the engagement.