Office Clerk - Non-Merit

Baltimore County, MD; Owings Mills (MD); On-site; USD 40,000 - 50,000; Full time

Job summary

Baltimore County Government is seeking staff to perform essential clerical work in support of a County program related to elections. The role involves processing voter registrations, coordinating with election judges, and assisting with training and scheduling.

Responsibilities include handling filing, data entry, and routine inquiries from the public, ensuring compliance with local and state regulations, and supporting election operations during election years.

Qualifications

• Basic clerical duties and data processing tasks.
• Ability to manage voter registration materials and documentation.
• Experience with public inquiries and office procedures.

Responsibilities

• Assist in hiring election judges and scheduling training.
• Proofread registration batches and prepare materials.
• Process voter registrations and provisional ballots.
• Support election operations and deadlines under supervision.
• Maintain filing systems and respond to public inquiries.

Skills

Clerical work

Data entry

Public inquiries handling

Word processing

Education

High school diploma or equivalent

1 year general clerical experience

Tools

Office equipment

Job description

Regular Schedule: 34 hours per week during non-election years, 40+ hours per week during election years

A Non-Merit vacancy exists in the Board of Elections.

Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.

Under general supervision, performs comprehensive clerical work in support of a County program or agency.

• Assists in the hiring of election judges and schedule their training.
• Assists in proofreading processed batches of registration.
• Prioritizes data processing tasks to assure timely completion in accordance with office policies and procedures.
• Responsible for voter registrations applications.
• Assists with special projects including – mass mailings, petitions, redistricting, verifications, voter education, canvass election, packing judge supplies and surveys.
• Maintains and secures files daily.
• Assists with the preparation and the conduct of elections to meet all deadlines to include but not limited to: processing voter registration, provisional ballots, record retention, reports, certificates and other information in accordance with Local, State and Federal laws.
• Operates office machinery, photocopiers, fax machines, and calculators.
• Updates and maintains filing systems, lists, log books and rosters.
• Answers routine inquiries from the public, or directs inquiries to proper agency.

Examples of Other Duties

• Collects and compiles technical data and prepares summary statistics.
• Performs occasional light typing or word processing.
• Performs other related duties as assigned.

(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)

Possession of a high school diploma or an appropriate high school equivalency

plus

one year's general clerical experience.

(Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education. Additional education may be substituted on a year-for-year basis for the required experience.)

Preferred Qualifications

Experience working in an elections office.

Office of Human Resources, Baltimore County Government, 308 Allegheny Ave., Towson, MD 21204

Must be available to work 40 hours/week with some mandatory overtime on evenings and weekends during the Election year.

Physical and Environmental Conditions

The work of this position involves special physical demands such as lifting 50 pounds or more, climbing ladders, etc.

Employment Background Investigation

Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.