Office Clerk

Quanta Services, Inc.; Geismar (LA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Coverage

401(k) Match

Life & Disability Insurance

EAP

Job summary

Irby Construction Company in Geismar, Louisiana is seeking an Office Clerk to support accounts payable processing, payroll assistance, and general office coordination in a fast-paced utility construction environment. You will review invoices, code costs, maintain records, and help with timekeeping and payroll activities.

This role requires attention to detail, ability to meet deadlines, proficiency in Microsoft Office, and the discretion to handle confidential information while coordinating with

Qualifications

• High school diploma or equivalent required.
• 1–2 years of office administration, accounts payable, invoice processing or payroll support preferred.
• Working knowledge of invoices, POs, codeing, timekeeping and basic reconciliations.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Ability to maintain confidentiality in a high-volume environment.

Responsibilities

• Receive, review, code, and process vendor invoices accurately and timely.
• Verify invoice details against purchase orders and supporting docs.
• Code invoices to project, cost and GL accounts in coordination with Accounting.
• Identify and resolve discrepancies in amounts, pricing, quantities, and approvals.
• Coordinate with vendors, project staff and accounting to obtain missing information.
• Maintain organized electronic and physical AP records and related correspondence.
• Track outstanding invoices and follow up to ensure timely payments.
• Assist with AP reconciliations, month-end close and audit docs as needed.
• Follow approval workflows, purchasing procedures and internal controls.
• Collect, review, enter, and submit timecards; support payroll data entry and reports.

Skills

Microsoft Office

Excel

Outlook

Timekeeping

Payroll support

Communication

Confidentiality

Education

High school diploma or equivalent

Associate degree or coursework in Accounting/Finance/Business

Tools

JD Edwards

Job description

About Us

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform.

Irby is proud of its inclusive work environment, family-oriented culture, excellent benefits, and clear pathways for career growth. We strive to provide every employee with clear expectations and opportunities for advancement. What’s more, Irby has long long-valued tenure. In fact, many of our executive leaders started with Irby early in their careers and in the field.

When you join our team, you join an established firm, with a culture centered around its people. Teamwork is how we work. There is no other way. Pride is ever-present inside our offices and the bond of brotherhood runs strong among our crews.

Irby Construction is a wholly-owned subsidiary of Quanta Services. That means team Irby gets the benefits of the company culture we’re known for along with the stability and resources of a Fortune 500 organization. (NYSE: PWR).

Build your career at Irby Construction.

About this Role

The Office Clerk supports accurate and timely accounts payable processing, invoice administration, payroll support, and general office coordination in a fast-paced utility construction environment. Based in the Geismar, Louisiana office, this position reviews and processes invoices, verifies purchase order and job cost information, maintains financial records, and supports employee timekeeping and payroll activities.

The position is primarily focused on accounts payable and invoice processing, with additional responsibility for payroll support and general office administration. The Office Clerk works closely with field operations, Accounting, Payroll, Human Resources, and vendors to resolve discrepancies, maintain confidentiality, and meet recurring deadlines.

What You'll Do

• Receive, review, code, and process vendor invoices accurately and within established deadlines.
• Verify invoice details against purchase orders, receipts, delivery tickets, and supporting documentation.
• Assign and verify appropriate project, cost, and general ledger codes in coordination with Accounting and Operations.
• Identify and resolve discrepancies involving invoice amounts, pricing, quantities, approvals, and duplicate charges.
• Coordinate with vendors, project personnel, and corporate Accounting to obtain missing information and resolve payment inquiries.
• Maintain organized electronic and physical accounts payable records, invoices, approvals, and related correspondence.
• Track outstanding invoices, approval status, and payment-related issues; follow up to support timely processing.
• Assist with accounts payable reconciliations, reporting, month-end close, and audit documentation as requested.
• Follow established approval workflows, purchasing procedures, internal controls, and company policies.
• Collect, review, enter, and submit employee timecards and payroll information; serve as payroll backup, including reviewing timesheets in Warthog and pulling reports to ensure payroll accuracy.
• Verify regular hours, overtime, leave, job codes, and payroll adjustments; investigate discrepancies with supervisors and the Payroll team.
• Maintain confidentiality of employee payroll information and sensitive financial records.
• Coordinate with field operations, HR, Payroll, and Accounting to ensure accurate and timely information exchange.
• Use company ERP, invoice processing, and timekeeping systems to maintain accurate records and transaction histories.
• Prepare routine accounts payable and payroll reports, monitor deadlines, and elevate outstanding items for resolution.
• Support improvements to invoice processing, documentation, and administrative workflows.
• Provide general office clerical support, including filing, data entry, document management, correspondence, and other assigned accounting or payroll tasks.

What You'll Bring

• High school diploma or equivalent required.
• At least 1-2 years of experience in office administration, accounts payable, invoice processing, payroll support, bookkeeping, or related clerical work preferred.
• Working knowledge of invoices, purchase orders, account coding, timekeeping, and basic reconciliation practices.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong attention to detail, organization, and ability to meet recurring deadlines.
• Ability to communicate professionally with vendors, field personnel, and internal departments.
• Ability to maintain confidentiality and work accurately in a high-volume environment.

Preferred

• Associate degree or coursework in Accounting, Finance, Business, or a related field.
• Experience in construction, utilities, or project-based accounting and job cost coding.
• Experience with ERP/accounting systems such as JD Edwards or comparable platforms.
• Experience with employee timekeeping, payroll data entry, payroll verification, and resolving pay-related discrepancies.
• Experience with invoice matching, vendor reconciliations, and process improvement.

Physical Qualifications

• Office-based position at the Geismar, Louisiana office.
• Ability to sit for extended periods while working at a computer.
• Occasional coordination with field personnel or visits to nearby project locations as needed.
• Ability to lift and carry up to 20 pounds (e.g., files and office supplies).
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

What You'll Get

• Comprehensive Medical Coverage – Multiple BCBS medical plan options, all with in-network preventive care covered at no cost, the same nationwide provider network, and access to virtual care for primary care, dermatology, general medical needs, and mental health support.
• Prescription Drug Coverage included with all medical plans, plus tools and advocacy support to help manage healthcare costs.
• Dental & Vision Coverage – Dental plans with 100% coverage for preventive care and orthodontia options for adults and children, plus vision coverage with annual exams and frame allowances.
• Health Savings & Flexible Spending Accounts – HSA options with Fidelity, Healthcare FSA, Limited Purpose FSA, and Dependent Care FSA (up to $7,500) to help you save on eligible healthcare and dependent expenses.
• 401(k) Retirement Plan with Company Match – Immediate eligibility and vesting, with a company match of 100% on the first 3% and 50% on the next 3% (up to 4.5% total match).
• Life & Disability Insurance – Company-paid basic life and AD&D coverage, plus optional supplemental life insurance for employees and dependents. Short-term and long-term disability coverage helps protect your income if you’re unable to work due to illness or injury.
• Employee Assistance Program (EAP) – Confidential mental health, financial, family, and wellbeing support available at no cost to you and your household.
• Voluntary Benefits – Optional accident, hospital indemnity, critical illness, identity theft protection, pet insurance, home/auto insurance, and long-term care coverage.
• Employee Discounts & Community Support – Access to exclusive employee discounts and participation in Quanta Cares, a disaster relief fund supporting employees and families during times of need.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.