OFFICE ASSOCIATE

State-of-Illinois; Collinsville (IL); On-site; USD 46,000 - 61,000; Full time

Benefits offered by this job

Health insurance

Pension Plan

Paid sick days annually

Paid vacation days

Job summary

Illinois State Police in Illinois is seeking a detail-oriented Office Associate to join the team as FOIA Coordinator for Zone 6. You will manage FOIA requests, respond to inquiries by mail, phone, and email, and maintain confidential records with strict deadlines.

The role also supports Zone 6 as the Alternate LEADS Agency Coordinator and provides frontline office assistance, including reception and distribution of incoming correspondence.

Qualifications

• Requires knowledge,skill and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires the ability to keyboard accurately at 45 wpm.
• Proficiency with Microsoft Office Suite preferred.

Responsibilities

• Serves as the Freedom of Information Act (FOIA) Coordinator for Zone 6 and responds to inquiries within deadlines.
• Prepares and maintains complex confidential investigative records and reports.
• Acts as Alternate LEADS Agency Coordinator for Zone 6 and handles front-desk duties.

Skills

Keyboarding 45 wpm

Office experience

Attention to detail

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:58289Opening Date: 08/19/2026Closing Date: 09/02/2026Agency: Illinois State PoliceClass Title:OFFICE ASSOCIATE - 30015Skill Option:KeyboardingBilingual Option:NoneSalary: Anticipated Starting Salary $4,144 monthly; Full Range $4,144 - $5,429 monthlyJob Type: SalariedCategory:Full TimeCounty: MadisonNumber of Vacancies: 1Bargaining Unit Code:RC014 Clerical Employees, AFSCMEMerit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Position Overview:

The Illinois State Police (ISP) Division of Criminal Investigation is seeking a detail oriented and service focused Office Associate to join our team. The Office Associate serves as the FOIA Coordinator for Zone 6, managing all FOIA requests and responding to inquiries across mail, phone, and email within required deadlines. The rolemaintainsspecialized, confidential investigative records and supports Zone 6 as the Alternate LEADS Agency Coordinator. Additionally, this position provides front ‑ line office support, including receptionist duties, directing communications, and distributing incoming correspondence to staff. ISP encourages all those who qualify to apply!

The Illinois State Police offers a robust benefit package including:

• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Serves as the Freedom of Information Act (FOIA) Coordinator for Zone 6.
• Responds to mail, telephone, and email inquiries and retrieves documentation asappropriateand within specified time restraints.
• Prepares andmaintainscomplex, highlyspecializedand confidential investigative records and reports.
• Serves as the Alternate LEADS Agency Coordinator for Zone 6.
• Functions as office receptionist, receives telephone calls and other communications directed to staff.
• Reads and distributes incoming correspondence.
• Performs other duties asrequiredo r assigned which arereasonably withinthescope of the dutiesenumeratedabove.

Minimum Qualifications

• Requires knowledge,skilland mental development equivalent to completion of high school and two (2) years of office experience.
• Requires the ability to keyboard accurately at 45 wpm.

Preferred Qualifications

• Prefers a minimum of two (2) years' experience of office practices, procedures and programs.
• Prefers a minimum of two (2) years' experience of composition, grammar,spellingand punctuation.
• Prefers a minimum of two (2) years' experience of basic mathematics.
• Prefers a minimum of two (2) years' experience of Microsoft Office Suite.
• Prefers ability to follow oral or written instructions.
• Prefers ability tooperatecommonly used manual and automated office equipment and perform routine maintenance.

Conditions of Employment

• Pass the Illinois State Police Background Investigation.
• Pass the Illinois State Police Drug Screening.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).