Office Assistant - Receptionist (CORP - 107) (4189)

Waukesha-Pearce Industries; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Waukesha-Pearce Industries in Houston, TX seeks a friendly Receptionist/Administrative Assistant to greet visitors, answer phones, and support mail and copy center operations.

The role requires a high school diploma, a valid driver’s license, and several years of clerical experience, including use of large copy equipment and mail-room duties; punctuality and a professional appearance are essential.

Qualifications

• High School Diploma or equivalent required.
• Must maintain a valid driver’s license and clean driving record.
• At least 5 years of experience as a Receptionist or Clerical/Administrative role.
• At least 2 years of experience using large copy equipment.
• At least 2 years of experience in a mail room environment.

Responsibilities

• Operate printing, binding, folding, and cutting equipment to fulfill orders.
• Answer and direct incoming calls on a multi-line switchboard.
• Greet visitors and vendors; verify appointments and direct as needed.
• Process incoming/outgoing mail and prepare mail for distribution.
• Maintain office supplies and assist with inter-office mail and freight.
• Assist with general administrative duties as assigned.

Skills

Interpersonal skills

Customer service

Multi-tasking

Time management

Attention to detail

Independent work

Education

High School Diploma or equivalent

Tools

Large copy equipment

Job description

Job Details

Job Location: Houston, TX 77035Position Type: Full TimeJob Category: Admin - ClericalJob purpose

Responsible for answering and directing incoming calls in a courteous and professional manner. Greet, check in, and direct visitors and customers upon arrival. Process incoming and outgoing mail; prepares mail for distribution. Operates bindery and reproduction equipment in the printing and reproduction of documents, manuals, brochures, etc.

Duties and responsibilities

• Operate various printing, binding, folding, and cutting equipment to fulfill copy center orders
• Readjusts programming and machines in accordance with each job
• Performs routine maintenance, adjustments, and minor repairs on equipment
• Loads machines with paper and toner
• Operates multi-line company switchboard
• Answers and directs all incoming calls
• Welcomes and greets all visitors, customers and vendors
• Maintains visitor control by verifying appointments, and contacting appropriate party
• Maintain company directory list
• Replenish office supplies and manage inventory
• Process incoming and outgoing mail; prepares mail for distribution
• Work with warehouse and other departments to manage inter-office/freight mail
• Prepare and package jobs by stacking, boxing, or wrapping for delivery to customer
• Maintain supplies in the break room, such as coffee supplies, eating utensils, cups, napkins, soap, etc.
• Manage and refill postage machine
• Pick up/drop off mail at post office
• Assist with other general administrative duties
• Perform other duties as assigned

QualificationsQualifications

• High School Diploma or equivalent
• Must maintain a valid driver’s license, and clean driving record
• At least 5 years of experience as a Receptionist or Clerical/Administrative
• At least 2 years of experience using large copy equipment
• At least 2 years of experience in a mail room environment

Knowledge, Skills, and Abilities

• Excellent interpersonal and customer service skills
• Ability to multi-task and highly flexible with changing circumstances
• Excellent verbal and written communication
• Must maintain a professional appearance and a positive attitude
• Must be punctual, with solid time-management skills
• Knowledge of scanning, imaging, duplicating machine equipment
• Strong attention to detail
• Ability to work independently and take initiative

WPI is an EEO/AA (equal opportunity/affirmative action) institution and does not discriminate based on sex, age, race, color, religion, physical or mental disability, creed, national origin, veteran status, sexual orientation, genetic information, gender identity, or gender expression in the programs or activities which it operates.

WPI es una institució n EEO/AA (igualdad de oportunidad/acció n afirmativa) y no discrimina en base al sexo, edad, raza, color, religión, discapacidad física o mental, credo, origen nacional, estatus veterano, orientació n sexual, infomació n genética, identidad de género, o expresió n de género en los programas o actividades los cuales opera.