Office Assistant - Casual/PRN

Bestcare; Omaha (NE); Hybrid; USD 18,000 - 23,000; Part time

Job summary

Nebraska Methodist College is seeking an Office Assistant (Casual/PRN) in Omaha, NE. This part-time role provides general clerical support to the department and requires up to 20 hours per week during daytime business hours.

Responsibilities include answering calls and visitors, handling mail, document processing, and assisting with scheduling and records management. Prior office experience and strong communication skills are preferred.

Qualifications

• High School Diploma or GED required.
• Prior office experience preferred.
• Excellent interpersonal and customer service skills.
• Knowledge of Microsoft Word and Excel.
• Ability to utilize a variety of computer applications.
• Medical Terminology preferred.

Responsibilities

• Answer visitors and telephone; route calls for the department.
• Copy, scan, fax and distribute documents; label and file records.
• Type agendas, correspondence, forms and minutes with minimal errors.
• Maintain organized filing system and proper record keeping.
• Schedule appointments and assist with calendar management.
• Assist in maintaining electronic medical records and patient charts.

Skills

Interpersonal skills

Customer service

Computer applications

Microsoft Word

Microsoft Excel

Grammar

Education

High School Diploma or GED

Job description

## Office Assistant - Casual/PRNApply: Methodist College - Omaha, NE: Part time: Posted Today: JR116347**Why work for Nebraska Methodist College:** Nebraska Methodist College, located in Omaha, Nebraska, is an accredited, private, not-for-profit nursing and healthcare college. It's where students live with meaning and discover what they want to give back to the world while thriving in a close-knit, caring community established in 1891. With an enrollment of over 1,100 students, NMC is small enough to truly care about each student and large enough to provide outstanding undergraduate, graduate and certificate programs in nursing and allied health.NMC students experience a holistic culture of caring while mastering the art and science of healthcare. They gain the skills and experience needed to become outstanding contributors to society through service-learning experiences, community-based education, and leadership development integrated throughout the curriculum.**OUR MISSION**As a health professions institution, we provide educational experiences for the development of individuals in order that they may positively influence the health and well-being of the community. We encourage applications from qualified individuals representing all backgrounds who identify with our mission. Candidates are encouraged to familiarize themselves with Nebraska Methodist College at https://www.methodistcollege.edu/about”By joining Nebraska Methodist College, you become part of a larger community. With Nebraska Methodist Health System, we focus on providing exceptional care to the communities we serve and people we employ. We call it The Meaning of Care – a culture that has and will continue to set us apart. It’s helping families grow by making each delivery special, conveying a difficult diagnosis with a compassionate touch, going above and beyond for a patient’s needs, or giving a high five when a patient beats a disease or conquers a personal health challenge. We offer competitive pay, excellent benefits and a great work environment where all employees are valued! Most importantly, our employees are part of a team that makes a real difference in the communities we live and work in.**Job Summary:**Location: Nebraska Methodist College Address: 720 N. 87th Street - Omaha, NE 68114 Schedule: Up to 20 hours/week, daytime business hours. Provides general clerical support to department/work area.**Responsibilities:**# **Essential Functions**1. Performs reception responsibilities for visitors and answers telephone/routes calls for work area/department.* Demonstrates good communication style and interpersonal communication skills.* Provides prompt response and follow-up.* When applicable, screens customers/visitors according to protocol.* Makes announcements in a professional manner.* Contacts caregiver promptly when patients have arrived.2. Copies, scans, faxes and distributes documents; may label and ensure completeness of records/documents prior to distribution; efficiently gathers, distributes and routes mail. 3. Types agendas, correspondence, memoranda, forms and standard documents with minimal errors.* Transcribes, edits, composes, types, reproduces, and distributes forms, reports, correspondence and minutes as assigned. Maintains files and sends correspondence for clinic.4. Maintains organized filing system. 5. Inventories, orders and stocks office supplies.* Willing to troubleshoot any issues related to office equipment and computers.6. Orients others to departmental processes, standards and procedures. 7. Obtains, organizes or extracts data/information for reports and/or presentations. 8. Schedules appointments, meetings, equipment, rooms and assists staff with calendar scheduling as needed.* Works with clinic staff to schedule patient exams, physician visits, diagnostic exams and acquiring information as directed. Schedules exams, procedures, diagnostic exams and appointments as directed. Can differentiate between emergency and non-emergency situations.9. May submit expense vouchers/receipts/adjustments for reimbursement. 10. Provide appropriate service specific to the age of the customer/patient, to ensure understanding of comfort level of treatment. as outlined in the Population Specific Criteria.* Identify opportunities and provides individualized customer service according ● to customer needs.* Screen visitors according to protocols.11. Assist with maintenance of electronic medical records.* Establish the initial patient chart upon admission.* Maintain chart documents according to protocol.* Process charts upon dismissal, breaks down chart so available to Health Information Management (HIM) timely and accurately. *Performance measure not applicable to Renaissance Health Clinic.** Help prepare records as appropriate for patient transfers and/or referrals.* Scan medical documents in a timely and accurate manner.12. Directly responsible to the staff nurse and/or staff and assists in the care of the patient by performing delegated activities utilizing the reciprocal process of the 4 Rights of Delegation.* Right task (within the scope of practice, according to the job description, and based on the desired outcome, task routine, non-complex, low risk and predictable outcome).* Right person (assess competency by certification/licensure, job description, skills checklist, demonstrated skill).* Right communication (clear, concise, correct, complete).* Right feedback: The Reciprocal Process (timely, specific, checkpoints).**Schedule:**Up to 20 hours/week, daytime business hours**Job Description:**# **Job Requirements****Education*** High School Diploma or General Educational Development (G.E.D.) required.**Experience*** Prior office experience preferred.**License/Certifications*** N/A**Skills/Knowledge/Abilities*** Excellent interpersonal and customer service skills necessary to provide service excellence through verbal and written communication.* Skills and knowledge in order to prepare reports, perform calculations, keep records, and deal effectively with people.* Ability to utilize a variety of computer applications.* Excellent grammar, punctuation, and spelling skills.* Knowledge of office procedures and principles of record keeping.* Medical Terminology preferred.* Knowledge of Microsoft Word and Excel.# **Physical Requirements****Weight Demands*** Medium Light Work - Exerting up to 35 pounds of force.**Physical Activity**Not necessary for the position (0%):* Climbing* Crawling* KneelingOccasionally Performed (1%33%):* Balancing* Crouching* Distinguish colors* Lifting* Pulling/Pushing* Standing* Stooping/bending* Twisting* WalkingFrequently Performed (34%-66%):* Carrying* Grasping* Keyboarding/typing* Reaching* Repetitive Motions* SittingConstantly Performed (67%-100):* Hearing* Seeing/visual* Speaking/talking**Job Hazards**Not Related:* Chemical agents (Toxic, Corrosive, Flammable, Latex)* Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) Blood or Body Fluid (BBF) Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)* Equipment/Machinery/Tools* Explosives (pressurized gas)* Electrical Shock/Static* Radiation Alpha, Beta and Gamma (particles such as Xray,* Cat Scan, Gamma Knife, etc)* Radiation NonIonizing* (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)* Mechanical moving parts/vibrationsNote: Safety Officer can assist with identification of job hazards.