Office Assistant, Accounting, Springfield, #26-34

Office of the Illinois Attorney General; Springfield (IL); On-site; USD 46,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement benefits

Flexible spending accounts

Life insurance

Long-term disability

Holidays

Vacation

Sick leave

Pension/457k

Commuter savings

Job summary

Office of the Illinois Attorney General in Springfield, IL seeks a Deputy Chief - Administration to manage clerical operations, mail handling, and records disposition. You will coordinate with courts, agencies, and vendors while maintaining docketing data and file organization.

The role requires reliability, basic computer skills, and strong communication. This is a full-time position with a comprehensive benefits package including health, retirement, and vacation accrual.

Qualifications

• Requires completion of 4 years of high school, GED or equivalent and two (2) years of responsible clerical experience including minimal familiarity with computers.
• Requires incidental typing, with a focus on accuracy and consistency.
• Requires ability to transfer and code data from a variety of sources with accuracy and consistency.
• Requires familiarity with a variety of office machines.

Responsibilities

• Maintains and distributes office supplies; answers telephone and completes duplication requests.
• Receives in-coming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail.
• Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts.
• Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system.
• Prepares folders and labels for new cases or files and determines appropriate space allotment for files or cases.
• Disposes of information by reviewing document retirement schedules; identifying an aging schedule for files or cases; and reviewing legal requirements for disposition.
• Performs other related duties as required or assigned that are reasonably within the scope defined above.

Skills

Clerical experience

Data entry accuracy

Oral and written communication

Basic computer literacy

Attention to detail

Education

High school diploma or GED

Tools

Office machines

Job description

Salary$45,660.00 - $58,884.00 AnnuallyLocationSpringfield, ILJob TypeFull-TimeJob Number26-34AdministrationDeputy Chief - AdministrationBureauAccounting - SpringfieldOpening Date09/29/2026Summary of Duties and ResponsibilitiesMaintains and distributes office supplies; answers telephone and completes duplication requests. Receives in-coming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail. Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts. Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system. Prepares folders and labels for new cases or files and determines appropriate space allotment for files or cases. Disposes of information by reviewing document retirement schedules; identifying an aging schedule for files or cases; and reviewing legal requirements for disposition. Performs other related duties as required or assigned that are reasonably within the scope defined above.QualificationsRequires completion of 4 years of high school, GED or equivalent and two (2) years of responsible clerical experience including minimal familiarity with computers. Requires incidental typing, with a focus on accuracy and consistency. Requires ability to transfer and code data from a variety of sources with accuracy and consistency. Requires familiarity with a variety of office machines. Physical ability to lift files and boxes of up to 15 pounds. Attendance is an essential function of this position and the ability to maintain satisfactory working relationships with other employees and the general public required. Requires good oral and written communication skills.Supplemental InformationPosition requires in office attendance.We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.As an employee of the Illinois Attorney General's Office, you'll have access to many great benefits. Join the legal team responsible for protecting the public interest of the state and the people of Illinois!Health and Dental insurance along with free Vision insurance*Pension Benefits through the State Employees'; Retirement SystemDisability coverageDeferred Compensation: supplemental retirement savings program-457kCommuter Savings Program: pre-tax transportation programFlexible Spending: Medical and Dependent pre-tax savings programHealth Savings AccountLife insurance benefit: free with option to purchase additional (up to 8 x your annual salary) at low cost. Spouse and child life insurance availableEmployee Assistance Program through ComPsychHolidays: 13 1/2 paidVacation days: minimum of 12 days, maximum of 27 days, proratedPersonal days: 4 annuallyFloating Holiday: 1 annuallySick days: 1 per monthFor attorneys, office provided Continuing Legal EducationSemi-monthly payroll*Health and Dental cost ranges: for single: $120.00 - $322.00 monthly; for family: $292.00 - $665.00 monthlyFor more information on benefits: visit cms.illinois.gov/benefits/stateemployee.htmlEmployerIllinois Attorney General (IL)Address500 S. 2nd St.Springfield, Illinois, 62701Phone[phone]Websitehttps://www.illinoisattorneygeneral.gov/Careers/ApplyPlease verify your email address Verify EmailWe offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.As an employee of the Illinois Attorney General's Office, you'll have access to many great benefits. Join the legal team responsible for protecting the public interest of the state and the people of Illinois!Health and Dental insurance along with free Vision insurance*Pension Benefits through the State Employees'; Retirement SystemDisability coverageDeferred Compensation: supplemental retirement savings program-457kCommuter Savings Program: pre-tax transportation programFlexible Spending: Medical and Dependent pre-tax savings programHealth Savings AccountLife insurance benefit: free with option to purchase additional (up to 8 x your annual salary) at low cost. Spouse and child life insurance availableEmployee Assistance Program through ComPsychHolidays: 13 1/2 paidVacation days: minimum of 12 days, maximum of 27 days, proratedPersonal days: 4 annuallyFloating Holiday: 1 annuallySick days: 1 per monthFor attorneys, office provided Continuing Legal EducationSemi-monthly payroll*Health and Dental cost ranges: for single: $120.00 - $322.00 monthly; for family: $292.00 - $665.00 monthlyFor more information on benefits: visit cms.illinois.gov/benefits/stateemployee.html