Office Assistant 3 - Bellingham
State of Washington
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Résumé du poste
The State of Washington, Community Corrections Division, seeks an Office Assistant 3 to support two field offices, Mount Vernon and Bellingham, with Bellingham as home base. This full-time role involves clerical work, reception, and coordinating between locations.
You will manage files, mail, and schedules, operate a multi-line phone system, and assist CCS/CCOs with routine tasks while adhering to confidentiality and safety guidelines.
Qualifications
- Six months of clerical experience including basic Microsoft Office (Word, Outlook, Excel).
- High school diploma or GED required.
- Unrestricted driver's license valid in Washington state.
Responsabilités
- Provide office/clerical and reception support for the CCS and CCOs.
- Greet visitors, answer inquiries, and route to staff as needed.
- Manage files, mail, and calendar-related tasks and scanning requests.
- Operate multi-line phone system and maintain records systems.
- Enter and retrieve data in OMNI and OnBase databases.
- Prepare emails and document communications for case reviews.
Connaissances
Formation
Outils
Description du poste
Bellingham, WA [DOC WFSE Monthly Salary Range 39: $3,849.00 to $5,124.00]
- If you are viewing this posting from an external job site (such as Indeed), copy/paste and search via the following link to apply directly to this and other positions within our agency: https://www.governmentjobs.com/careers/washington/doc.
- Interviews for this recruitment are expected to place on or around 10/20/2026.
Our agency is looking to fill a full-time, permanent Office Assistant (OA3) vacancy within the Community Corrections Division. This position will work between the Mount Vernon Field Office located at 205 W. Stewart Rd., Mount Vernon, and the Bellingham Field Office located at 1400 N. Forest Street, Bellingham, WA 98225. The Bellingham location will serve as this position's home office. Exact days for each location is to be determined, but the ability to operate a state owned vehicle is required for traveling between locations.
Under general supervision by the Administrative Assistant 3 (AA3), this position performs file management and routine, advanced clerical support tasks for the AA3, Community Corrections Supervisor (CCS), and Community Corrections Officers (CCOs). Working independently, you will perform a variety of complex clerical projects and assignments and perform duties involved with working at the reception desk. Work hours: Monday-Friday, 8:00 am to 5:00 pm.
We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!
Provide office assistance/clerical and reception support to the Community Corrections Supervisor (CCS) and Community Corrections Officers (CCOs) for the Field Office assisting staff with paperwork, reports, schedules, and other day‑to‑day clerical work.
- Greet and assist the public, visitors, and clients and refer to the appropriate staff.
- Respond to inquiries by phone or in person requiring knowledge of DOC policy and procedures.
- Perform day‑to‑day duties such as prioritizing work; copy files, correspondences, and confidential documents to scan per requests for case reviews.
- Manage a multi-line phone system.
- Maintain and establish field and office files, records systems, and update a wide variety of office manuals and other reference materials.
- Database entry and retrieval from various systems, such as OMNI (Offender Management Network Information) and OnBase.
- Independently and timely compose, send, and respond to emails to answer questions or provide further information.
- Utilize email program functions such as calendars and meeting requests.
- Process incoming/outgoing mail.
- Act as backup for other clerical positions in the unit.
Other duties as assigned.
- High school diploma or GED equivalent.
- Six months of clerical experience that includes a basic knowledge of Microsoft Office programs to include Word, Outlook, and Excel.
- And must possess and maintain an unrestricted driver's license valid in the state of Washington.
- Maintain regular and reliable attendance.
- Must respect and maintain confidentiality.
- Ability to assist individuals with various criminal backgrounds.
- Ability to navigate internal databases and a variety of computer platforms and applications.
- Ability to proofread written material and identify and correct errors, grammar, and punctuation.
- Ability to communicate effectively and clearly to staff, supervised individuals, stakeholders, and the public.
- Two years of clerical experience that includes a basic level of proficiency and knowledge of Microsoft Word, Outlook, and Excel.
Working together for safer communities.
Improving public safety by positively changing lives.
To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
For more information about our agency, visit our Mission & Vision.
- This recruitment may be used to fill more than one position. If this position is represented by the Washington Federation of State Employees (WFSE), this recruitment may be used to fill additional positions up to sixty days after all listed positions have been filled.
- References: A minimum of three professional references with a valid email and phone number for each is required. Although current and recent supervisors are preferred, a professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. If you are entering your references in the online application (preferred), complete the following fields:
- First and Last name
- Title (include their relationship to you, for example: Field Administrator, former supervisor)
- Phone
- Address Line 1 (list the name of the reference's organization)
- Salary is based on skills and abilities that apply to the primary functions of the role and/or years of experience and is decided at the time a final offer of employment is made. The salary range listed in the job posting includes steps A-M. Within a permanent salary range, step M is a longevity step, it is typically gained six years after being assigned to step L.
- Work with or near incarcerated or supervised individuals: This position may work directly with or near incarcerated or supervised individuals in a potentially hazardous setting. Take this into account before applying.
- Background and criminal record history checks will be conducted prior to employment. Information gathered may not preclude employment, but it will be considered in determining your suitability for the position.
- Pre‑employment drug test: A drug test may be administered as part of the pre‑employment process. Applicants who test positive for a controlled substance may be disqualified from consideration.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self‑defense and/or de‑escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure you could expect in this position.
- Verification Form I-9: The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of Form I-9’s list of acceptable documents. Note: DOC does not use E-Verify. We are not able to partake in STEM Optional Practice Training (OPT).
- Foreign equivalent degrees: If your degree was awarded outside the United States, you may be required to provide a credential evaluation report if your education is used to meet the minimum requirements. Request a report from www.wes.org and www.aice-eval.org.
- Represented position: This position is represented by the Washington Federation of State Employees (WFSE).
Your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides a generous retirement plan and comprehensive family insurance for medical, dental, and vision, additional perks might include:
- Fourteen to twenty‑five paid vacation days per year (depending on years of service and in accordance with the collective bargaining agreement (CBA) if a represented position)
- Eight hours of paid sick leave per month
- Twelve paid holidays per year (includes one personal holiday)
- One personal leave day per year (in accordance with the CBA)
- Flexible Spending Account (FSA)
- Dependent Care Assistance Program (DCAP)
- Deferred Compensation Program (DCP)
- And more! Visit our benefits page for more information.
State employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer-contributed retirement programs within PERS. For additional information, refer to the Department of Retirement Systems or call 800-547-6657.
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
The following information describes typical benefits available for full‑time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full‑time work (e.g. part‑time); view the job posting for benefits details for job types other than full‑time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax‑deferred dollars toward their health care expenses. Employees are also covered by basic life and long‑term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre‑tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well‑being of employees.
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre‑tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
If you are employed by a government or not‑for‑profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Full‑time and part‑time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full‑time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part‑time employees who are in pay status during the month of the holiday qualify for the holiday on a pro‑ratio basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full‑time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Full‑time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part‑time employees will be proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Full‑time employees accrue vacation leave at the rates specified in WAC 357‑31‑165(1) or the applicable collective bargaining agreement (CBA). Full‑time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part‑time employees accrue vacation leave hours in accordance with WAC 357‑31‑165(1) or the applicable collective bargaining agreement (CBA) on a pro‑ratio basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full‑time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in WAC 357‑58‑175, an employer may authorize a lump‑sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357‑31‑165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Washington State supports members of the armed forces with 21 days paid military leave per year.
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
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