Office Assistant 3

Washington State Department of Correction; Connell (WA); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Remote/telework options

25 vacation days

Sick leave

Paid holidays

Retirement plan

Flexible Spending Accounts

Dependent Care Assistance

Deferred Compensation

Job summary

Washington State Department of Corrections seeks a non-permanent Office Assistant 3 at Coyote Ridge Corrections Center to provide clerical support, data entry, and document management. The role includes drafting reports in Word, PowerPoint, and Excel, plus attending MDT meetings and maintaining unit manuals.

Responsibilities cover organizing daily workflow, handling correspondence, and updating inmate information while working in a corrections environment with training and growth opportunities.

Qualifications

• Two (2) years clerical experience.
• High School Diploma or Equivalent.

Responsibilities

• Provides clerical support to A-unit CUS, CC3, CS2, and custody staff.
• Types and edits drafts of reports using Word, PowerPoint, and Excel.
• Performs filing, data entry, scanning, and manages documents.
• Attends MDT meetings and composes meeting agendas/minutes.
• Updates inmate population information and distributes correspondence.

Skills

Clerical experience

Microsoft Word

PowerPoint

Excel

Data entry

OMNI

Education

High School Diploma or Equivalent

Tools

Microsoft Word

PowerPoint

Excel

Job description

Office Assistant 3 - Non-Permanent

Coyote Ridge Corrections Center (CRCC)

The Department of Corrections is seeking highly motivated and qualified individuals to fill one non-permanent full-time Office Assistant 3 (OA3) position at Coyote Ridge Corrections Center. COYOTE RIDGE CORRECTIONS CENTER (CRCC) is located on a 60-acre site about 40 miles north of the Tri-Cities. CRCC is comprised of two-complexes. The Medium Security Complex (MSC) is a 2,048 bed facility that houses Incarcerated Individuals (I/I) with Medium and MI3 Custody. MSC consists of 4 Hybrid units and 4 Medium units. The Minimum Security Unit (MSU) is a 480 bed facility that houses assisted living and MI2 Custody I/I. MSU consists of 2 units. This is a work/program orientated facility that offers many educational, vocational, and self-help programs and Class II and Class III Correctional Industries work programs.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all Incarcerated Individuals can learn to make choices that contribute to a safer society.

• Provides clerical support to the A-unit CUS, CC3, CS2, and custody staff.
• Independently organizes and prioritizes daily workflow, exercising specific knowledge and judgement regarding terminology, punctuation, grammar, content, and completeness of classification documents.
• Types and edits drafts of reports utilizing programs such as Microsoft word, power point, and excel.
• Understands how to navigate OMNI and/or other electronic technologies as needed.
• Performs filing, data entry, scanning, and managing other hardcopy or electronic documentation.
• Attend all MDT meetings, Transfer Pod screenings, Place safety musters, and other team meetings.
• Compose meeting agendas and meeting minutes as needed.
• Updates incarcerated population of new information via recreation yard postings as needed. Responsible for adding/removing inter-facility correspondence through mailcart.
• Distributes correspondence. Maintains and updates unit manuals when changes occur, and other duties as assigned.

Required:

• High School Diploma or Equivalent
• two (2) years clerical experience

Vision:

Working together for safer communities.

Mission:

Improving public safety by positively changing lives.

Our Commitment:

To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

Important Notes:

• This recruitment may be utilized to fill more than one position.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Telework Details

This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a drop in area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.