Office Assistant 1 (Post 12, PCN 20-6124)

State of Alaska; Seward (AK); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Flexible Work Schedules

Career development and training

Excellent benefits

Job summary

State of Alaska’s Spring Creek Correctional Center in Seward is seeking an Office Assistant 1 to support payroll for about 200 employees, maintain personnel files, and handle daily clerical tasks. The role involves liaison with interagency offices and adapting processes to meet regulations.

Candidates should have a high school diploma or GED, with the option of college enrollment in related programs. ACT WorkKeys certificates are a plus.

Qualifications

• Attention to detail when performing clerical tasks
• Filing, typing, data entry, records management
• Using software, databases, and automated systems
• Customer service to internal and external clients

Responsibilities

• Provide clerical HR services and support multiple administrative functions
• Liaise between the institution and interagency offices on personnel and payroll matters
• Process payroll for approximately 200 employees and manage personnel files
• Assist with processing all mail for Spring Creek Correctional Complex
• Prioritize and complete tasks per programs, policies and regulations

Skills

Attention to Detail

Clerical

Computer Skills

Customer Service

Education

High school diploma or GED

Acceptance in full standing by an accredited college

ACT WorkKeys certificate (Graphic Literacy, Applied Math, Workplace Documents)

Job description

The Department of Corrections, Division of Institutions, is recruiting for an Office Assistant 1 position at Spring Creek Correctional Center (SCCC) in Seward, Alaska.

Watch Alaska DOC's video here:

DOC 2026_45 sec

What You Will Be Doing:

• Work closely with managers to provide clerical-level human resource services and support multiple administrative functions by adapting internal processes to organizational needs.
• Serve as a liaison between the institution and interagency offices on personnel and payroll matters.
• Process payroll for approximately 200 employees and manage employee personnel files while assisting staff as needed.
• Assist with processing all mail for Spring Creek Correctional Complex.
• Determine, prioritize, and complete administrative, security, and programmatic tasks based on established programs, policies, and regulations.

Our Mission, Values, and Culture:

The mission of Spring Creek Correctional Center is to provide a secure environment for staff and offenders that promotes public safety and provides an opportunity for staff development, and reformative offender programming to ensure safety and efficient resources management. As the State of Alaska's only Maximum Security adult male facility we provide confinement for minimum, medium, and close custody sentenced felons including the state's most violent and predatory offenders.

The Benefits of Joining Our Team:

• Flexible Work Schedules
• An opportunity to make a difference in people's lives
• Career development and training
• Excellent benefits
• Being part of a team consisting of a rewarding group of professionals

The Working Environment You Can Expect:

Spring Creek Correctional Center is a maximum-security state operated adult correctional institution, with a capacity of over 500 male inmates and employs approximately 200 staff. While much of Spring Creek's inmate population serve long term sentences, we also house prisoners serving shorter sentences.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.

For job seekers unfamiliar with the Seward area, the following are a few highlights about some of the features of our area:

• The community of Seward is nestled against a backdrop of peaks and passes sculpted by Ice Age glaciers; Seward’s ice‑free harbor has long served as a natural gateway to the vast scenic and resource riches of Alaska’s huge interior.
• Seward is located on Resurrection Bay, a fickle body of water teeming with an abundant species of fish and frolicking marine mammals.
• Seward is home to the Mt. Marathon Race which is run every July 4th. The race totals 3.1 miles and climbs 3022 feet. Top finishers cross the finish line in about an hour.
• Seward schools are second to none, with the Seward Elementary School being selected as a 2008 "No Child Left Behind Blue Ribbon School."
• The region offers fantastic marine boating, fishing and hunting, cross‑country skiing, bird watching, hiking, kayaking, running and biking, and much, much more

Please see the Chamber of Commerce's website at: http://seward.com/ for more information as well as the following sites:

• http://www.cityofseward.us/
• http://sewardcitynews.com
• www.alaskasealife.org/

High school diploma or G.E.D;

OR

Acceptance in full standing by an accredited college (this includes acceptance in a concurrent enrollment or dual enrollment program);

OR

A Career Readiness Certificate with ACT WorkKeys® scores of skill level 3 or higher in: Graphic Literacy (formerly Locating Information), Applied Math, and Workplace Documents (formerly Reading for Information).

Special Note:

ACT WorkKeys® skill testing and career readiness certification is available at the Department of Labor and Workforce Development's Alaska Job Centers.

"Acceptance in full standing" means acceptance to a post‑secondary program by a college or university and does not require enrollment or participation in the program. This includes acceptance in a program offering college credits while in high school, or both high school and college credits, but does not include taking advanced placement courses in high school.

Some positions in this class require the incumbent operate a State vehicle. Such positions require the selected candidate possess a valid driver's license and be 18 years of age or older on or before the first day of employment.

REQUIRED DOCUMENTS

• Any past evaluations received.

RECRUITMENT DIFFICULTIES

Starting salary may be approved up to Step D - $21.01, if criteria are met.

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

EDUCATION

If post‑secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post‑secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post‑secondary institution. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full‑or part‑time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

PREA NOTIFICATION

The Department of Corrections follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:

• Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution;
• Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse;
• Has been civilly or administratively adjudicated to have engaged in the activity described above.

CRIMINAL HISTORY CHECKS/APSIN/ACOMS

Please be aware – this position requires the use of the Alaska Public Safety Information Network (APSIN). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

FINGERPRINT NOTICE

All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.

DRIVER'S LICENSE REQUIREMENT

Applicants must possess a valid driver's license. Proof of licensure will be required prior to reporting to duty.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or [phone] (TTY) or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal‑opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or [phone] if you are in the Juneau area. Requests for information may also be emailed to [e-mail].

For applicant password assistance, please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Amy Clark

Administrative Officer 2

907-224-8121

[e-mail]