Office Assistant

Weintraub Tobin; Sacramento (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

Weintraub Tobin's Sacramento office is seeking a full-time Office Assistant. The successful candidate should have at least 1 year of customer-facing experience, be detail-oriented, and possess strong organizational and communication skills. Responsibilities include providing administrative support, maintaining legal files, and ensuring office organization. The salary range is $41,000-$48,000 based on experience, and the work environment promotes collaboration and support.

Qualifications

• At least 1 year of customer-facing experience in an office environment; prior law firm experience is a plus.
• Strong organizational skills with excellent attention to detail.
• Ability to lift and move up to 50 lbs.

Responsibilities

• Provide clerical and administrative support to attorneys and firm management.
• Handle copying and scanning of documents and case files.
• Maintain cleanliness and organization of supply and copy areas.

Skills

Customer service

Microsoft Office Suite

Organizational skills

Communication

Multi-tasking

Professionalism

Job description

Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities.

THE OPPORTUNITY

Weintraub Tobin’s Sacramento office is seeking a full-time on-site (40 hours per week) Office Assistant. The successful candidate must be able to multi-task in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to quality client service. This is a great opportunity for an early career, highly organized, and results-driven professional to join an established, reputable, and growing law firm.

RESPONSIBILITIES

• Provide general clerical and administrative support to attorneys, paralegals, secretaries, and firm management, as needed
• Handle copying and scanning of documents, case files, and other materials as requested.
• Serve as primary backup support for Reception and Office Services
• Perform document indexing and maintain electronic tracking of files
• Maintain legal files and case rooms, including shelf organization and routine inventory support
• Assist with collecting and organizing loose files and records
• Perform data entry tasks as needed
• Support the posting and distribution of daily mail
• Maintain cleanliness and organization of supply and copy areas
• Perform light kitchen duties, including brewing coffee, loading and unloading dishwashers, wiping down counters, and periodically cleaning out the refrigerator
• Set up offices and workspaces for new hires
• Assist with furniture setup for new and existing office spaces
• Assist with special and miscellaneous projects, as assigned

EDUCATION AND EXPERIENCE

• At least 1 year of customer-facing experience working in an office environment; prior experience in a law firm is a plus
• Ability to use necessary computer applications including Microsoft Office Suite (Word, Outlook, Excel, etc)
• Strong organizational skills with excellent attention to detail
• Excellent listening, verbal, and written communication skills
• Ability to multitask, prioritize, and remain composed in a dynamic environment
• Adaptable in dealing with multiple situations and assignments while maintaining a positive, professional, and approachable attitude and demeanor
• Comfortable working independently while collaborating closely with a team
• Exceptional reliability, punctuality, and professionalism
• Ability to lift and move up to 50 lbs.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.

Salary range: $41,000-$48,000 (based upon years of experience)

NOTE: We are not currently accepting inquiries from recruiters or recruiting agencies. All applications must be submitted directly by the candidates.