Office Assistant

Reel Fathers Rights APC; Irvine (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading family law firm in California seeks an entry-level administrative professional to manage client interactions, maintain office supplies, and assist with various tasks. Candidates should possess excellent communication and organizational skills, with bilingual English/Spanish preferred. This full-time role offers competitive pay, benefits, and ample opportunities for advancement in a vibrant work culture.

Benefits

Competitive salary

401(k) Match

Unlimited Vacation Policy

Full Benefits

Opportunities for Advancement

Great Culture

Qualifications

• Bilingual English/Spanish preferred.
• Previous experience in a receptionist or administrative role, preferably in a legal setting.

Responsibilities

• Welcomes guests and clients by greeting them in person or on the telephone, and by answering or directing inquiries.
• Maintains office supplies by checking stocks, placing and expediting orders, and evaluating new products.
• Ensures operation of equipment by completing preventive maintenance requirements and calling for repairs.
• Utilize office software and technology for tasks such as managing appointments, maintaining records, and handling emails.
• Keep reception area, conference rooms, and kitchen neat and tidy.
• Sort, scan, and distribute incoming mail, packages, and deliveries promptly.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Analytical skills

Attention to detail

Job description

Join the fastest-growing family law firm in California, where we pride ourselves not only on providing great service to fathers in need, but also on our commitment to our employees' professional and personal growth. Our firm is renowned for its vibrant culture, dedication to work-life balance, and a supportive environment that fosters career advancement and personal development.

Benefits

• Great Pay: Competitive salary with performance bonus opportunities
• 401(k) Match: Generous matching to help secure your future.
• Unlimited Vacation Policy: We believe in work-life balance and trust our team to manage their time off in a way that benefits them the most.
• Opportunities for Advancement: Our rapid growth means ample opportunities for you to grow professionally and take on new challenges.
• Full Benefits: Comprehensive health, dental, and vision plans to meet all your needs.
• Great Culture: Be part of a team where your contributions are valued, and your wellbeing is paramount.

Responsibilities

• Welcomes guests and clients by greeting them in person or on the telephone, and by answering or directing inquiries
• Maintains office supplies by checking stocks, placing and expediting orders, and evaluating new products
• Ensures operation of equipment by completing preventive maintenance requirements and calling for repairs
• Utilize office software and technology for tasks such as managing appointments, maintaining records, and handling emails
• Assure that the reception area, conference rooms, and kitchen area are kept neat and tidy at all times
• Mail and Packages: Sort, scan, and distribute incoming mail, packages, and deliveries promptly

Skills

• Excellent verbal and written communication skills
• Excellent interpersonal, negotiation, and conflict resolution skills
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Exceptional writing and presentation skills

Qualifications

• Bilingual English/Spanish preferred.
• Previous experience in a receptionist or administrative role, preferably in a legal setting

Schedule

• This is a full-time, hourly role. In office hours are Monday through Friday, 8:00 a.m. to 4:30pm.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 25 pounds at times

Reel Fathers Rights APC is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, age, national origin, ethnic, background, disability or any other characteristic protected by law.

Job Information

Seniority Level: Entry level

Employment Type: Full-time

Job Function: Administrative

Industries: Law Practice