Office Assistant

The University of Utah; Campus (IL); On-site; USD 13,000 - 24,000; Full time

Job summary

The University of Utah is seeking an Office Assistant to provide essential clerical support within the Office of Equal Opportunity and Title IX administration. The role involves intake processing, scheduling, and direct interactions with students and staff to facilitate reported discrimination and misconduct cases.

The position is full-time on campus with standard hours (M–F, 8–5). It offers opportunities to work closely with multiple university offices and contribute to campus safety and

Qualifications

• High school diploma or equivalency required.
• One year full-time customer service experience or equivalent.
• Ability to perform the essential functions of the job as outlined in the position description.

Responsibilities

• Scheduling meetings and interviews; providing information about university policy.
• Providing referrals and resources to individuals affected by discrimination and sexual misconduct.
• Assisting with developing and updating publications and the OEO/AA webpage.
• Maintaining records and assisting with intake and case management systems.
• Working with campus partners to ensure appropriate actions are taken in response to reports.

Skills

Customer service

Communication skills

Education

High school diploma or equivalency

Job description

Announcement

Details

Open Date

Open Date 10/29/2021

Requisition Number

Requisition Number PRN28208B

Job Title

Job Title Office Assistant

Working Title

Working Title Office Assistant

Career Progression Track B

FLSA Code

FLSA Code Nonexempt

Patient Sensitive Job Code?

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time?

Full Time or Part Time? Full Time

Shift

Shift Day

Work Schedule Summary

M-F, 8-5

VP Area

VP Area President

Department

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range 9.62 to 17.31

Close Date

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Office of Equal Opportunity and Aff... policy and prevention.
The Office Assistant will provide clerical support to intake and general office functions involving reports of discrimination and sexual harassment. The primary responsibility for this position is to work with the Intake Coordinator, Hearing Coordinator, and Program Assistant to process reports of alleged sexual misconduct and discrimination under Title IX and other non-discrimination laws, as defined by University policies. The position may also provide clerical support to Equal Opportunity Consultants, the Associate Directors, and Director. Duties include scheduling meetings and interviews; providing information about university policy; and providing referrals and resources to individuals affected by sexual misconduct and other forms of discrimination. Duties may also include assisting with developing and updating publications and the OEO /AA webpage.
This position will provide those interested in the field of discrimination, sexual misconduct and Title IX in higher education with a practical experience. The duties may include meeting with students, staff, and faculty, appropriate record keeping, and working with a variety of partner offices around campus to ensure that appropriate actions are taken in response to reports of discrimination and sexual misconduct. The duties will also include ensuring that those impacted by potential discrimination and/or sexual misconduct are provided with outreach and information related to their options to address the issue and campus support resources.

Responsibilities

| The Office Assistant will work an average of 40 hours per week in the office. Some evening and weekend hours may be required for special events. The majority of the time will be spent on issues involving members of the University community and reports of discrimination and/or sexual misconduct. Specific responsibilities will include, but may not be limited to, the following:

• Become familiar with University nondiscrimination policies and associated laws


• Assist and maintain accurate records through i-sight, the OEO /AA case management database


• Provide clerical support for OEO /AA including answering phones, receiving visitors to the office, and other clerical duties


• May help presenteducation and awareness information at university events.


• Attend OEO /AA staff meetings and other meetings with OEO /AA partner offices


• Serve as a resource to students, staff, faculty, and community members seeking information related to the University’s discrimination and sexual misconduct policies


• Work and collaborate with campus partners, such as Center for Student Wellness, Office of the Dean of Students, Department of Public Safety, Human Resources, Housing and Residential Education, etc.


• Other duties as assigned

Minimum Qualifications

High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Strong attention to detail – Excellent interpersonal, communication, and writing skills – Ability to respect confidentiality of sensitive records and maintain professionalism and neutrality – Interest in policy research, development, and implementation related to discrimination and Title IX.

Type

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

https://safety.utah.edu/safetyreport
This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a High School Diploma, GED, or equivalency?
  • Yes
  • No


• * Do you have one or more year(s) of full-time customer service experience or equivalency?
  • Yes
  • No


• Do you have previous work experience in a college/university environment?
  • Yes
  • No


• Are you a current University of Utah student?
  • Yes
  • No


• Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
  • Basic
  • Intermediate
  • Advanced

Required Documents

• Resume

Optional Documents

• Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only


• Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]

Last refresh: Tuesday July 02, 2019 12:20:25 AM