Office Assistant

California Department of Industrial Relations; California (MO); On-site; USD 38,000 - 46,000; Full time

Job summary

California Department of Industrial Relations (Cal/OSHA) seeks an Office Assistant (General) to support the Enforcement Statistics and Information Management Unit. The role involves clerical tasks, tracking SB 20 silica compliance, and maintaining organized records for confidential enforcement materials.

Located in Santa Ana, CA, the incumbent will work in a professional office environment, handle inquiries from employers and the public, and assist with communications and document routing as

Qualifications

• No specific formal skills listed in the posting.

Responsibilities

• Provide clerical and administrative support to the Supervisor I in the ESIMU.
• Assist with SB 20 silica exposure compliance tracking and attestation submissions.
• Maintain and organize electronic and physical filing systems for silica-related documents.
• Direct calls and provide guidance to employers on locating silica compliance resources.

Job description

Working at the Cal/OSHA means much more than showing up for a job. You will be able to work on programs that are vital to the health and safety of our community, work force, and the state. We recognize the strength in teamwork. We know that by encouraging collaboration and diversity, educating employers in best practices, and protecting the health and safety of employees through enforcement of the California Labor Code and regulations will benefit our economy as a whole. Be part of a team that prides itself in making a difference for Californians.

What will be the difference that you make for California?

Under the close supervision of the Supervisor I with the Department of Industrial Relations (DIR), Division of Occupational Safety and Health (DOSH), the Office Assistant (General) provides clerical and administrative support to the Supervisor I in the Enforcement Statistics and Information Management Unit (ESIMU). The position supports statewide implementation of Senate Bill 20 (SB?20) related to silica exposure compliance by tracking attestation submissions, organizing documentation, coordinating communications, and assisting employers and employees seeking information. Maintains and updates tracking logs for employer attestation forms submitted under SB 20. Review incoming documents for completeness and route them to appropriate enforcement staff.

Maintain organized electronic and physical filing systems for silica related compliance documents, correspondence, and enforcement materials. Ensure records are labeled, stored, and retained in accordance with departmental policies and confidentiality requirements. Direct calls from employers, employees, and the public to appropriate staff or resources. Provide guidance to employers on locating silica compliance resources, instructions, and forms.

This posting may be used to fill future vacancies in accordance with 2 CCR

• 249.3

To be considered for this job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility.

You will find additional information about the job in the Duty Statement.

Working Conditions

This job is located at:

Division of Occupational Safety and Health – Enforcement Branch

Enforcement Statistics and Information Management Unit,

2 MacArthur Place, Suite 410, Santa Ana, CA. 92707.

The incumbent works in an air conditioned, low-rise office building with natural and artificial lighting. In addition, the incumbent works in a cubicle close proximity to others. The incumbent must work extensively on a computer to draft documents, conduct research, and prepare email communication, among others.

All DIR employees are expected to conduct themselves in a professional manner that demonstrates respect for all employees and anyone they come into contact with during work hours, during work-related activities, and anytime they represent the Department. Additionally, all DIR employees are responsible for promoting a safe and secure work environment, free from discrimination, harassment, inappropriate conduct, or retaliation. The incumbent may obtain and handle confidential and sensitive information and must maintain confidentiality at all times.