Office Administrator - Springdale, AR

Ultipro; Springdale (AR); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401(k) with company match

Tuition reimbursement program

Job summary

Ceco Concrete Construction is seeking an Office Administrator to ensure smooth day-to-day operations, supporting purchasing, onboarding, invoicing, accounts payable/receivable, and financial reporting across districts. You will liaise with internal teams, vendors, and visitors while maintaining records and process compliance.

The role requires multi-tasking in a fast-paced environment and delivering high-quality administrative support, with language skills and HR process familiarity valued for

Qualifications

• Three years of experience supporting similar administrative responsibilities.
• Excellent written, verbal, and interpersonal communication skills.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to meet deadlines and multitask in a fast-paced environment.
• Bilingual English and Spanish preferred, if applicable.

Responsibilities

• Purchasing and office logistics; vendor coordination and file maintenance.
• Greets visitors and screens routes communications.
• Administers HR processes to support company policies and processes, including processing new hires and maintaining personnel files.
• Handles client invoicing and assists with accounts payable/receivable and financial reporting for the district.

Skills

Communication

Microsoft Office

Bilingual English/Spanish

Education

Bachelor's degree in business

Job description

• Administration, Facilities & Secretarial
• Full-Time
• Requisition #: OFFIC013620

Description

Office Administrator

Are you looking for an opportunity to move your career forward with an established industry leader? Join our team at Ceco Concrete Construction! Founded in 1912, Ceco has more than 100 years of experience serving the commercial construction industry as a client-centric, single source solution for concrete structures.

Culture

We are a team of engineers, managers, and builders who are down to earth and stand behind our word. We value respect and honesty, finding a better way, dirty boots, and a job well done. We trust our people to persevere and do their best for one another and for our clients. In return, we will make their time with us worthwhile. Most importantly, our people count on and believe in one another and know our success depends on our frontline workers building great projects that reflect our values and vision.

Role Overview

The Office Administrator is responsible for ensuring smooth day-to-day operations through administrative and operational support across multiple functions. Responsibilities include purchasing, processing new hires, accounts payable/receivable and financial reporting, and assisting with field office setup for new projects. This role serves as the point of contact for internal teams, vendors, and visitors while maintaining records and supporting company processes.

Primary Responsibilities

• Performs miscellaneous purchasing, office logistics, vendor coordination, and maintains files.
• Greets visitors, accepts, screens and routes communications.
• Applies Human Resources methodology to ensure the accurate application of programs and processes to support company policies and practices, such as processing new hires and maintaining personnel files.
• Completes client invoicing, administers the Accounts Payable, Accounts Receivable and financial reporting functions for the district utilizing accounting software.
• Perform activities in Accounts Payable such as keying vouchers, customer relations, ensuring timely check disbursements and other routing duties associated with accounts payable.
• Supports field operations by assisting in the set-up of field office(s) for new projects and providing a wide variety of office functions for field teams.
• Processes and logs job site information, such as preparation and gathering of time records for the district utilizing a variety of business software systems.
• Performs special projects and completes all other duties as assigned or requested for the general support of the organization.

Minimum Qualifications

• Minimum of three years’ experience of supporting similar key primary responsibilities and/or equivalent degree in business or related field.
• Excellent written, verbal, and interpersonal communication skills.
• Proficient experience and command using the Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
• Ability to meet deadlines and multi-task in a fast-paced environment.
• Bilingual (English and Spanish), preferred (if applicable)

What We Can Offer You:

• Inclusive Medical, Dental, Vision, Accident, and Illness insurance
• Company paid Disability and Life insurance
• Health Savings Account contribution of up to $1,000 per year
• 401(k) retirement savings program with a company match
• Employee Assistance Program including discounts with major vendors & products
• Mental and physical wellness programs
• Competitive time off package including vacation, sick, and holiday pay
• Career advancement opportunities with a stable well-established organization
• Tuition reimbursement program and access to LinkedIn Learning course

Ceco Concrete Construction is an Equal Opportunity Employer.

Qualified candidates will be considered without regard to race, sex, disability, veteran status, sexual orientation or gender identity.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.