Office Administrator III

University of Utah Health Research; Salt Lake City (UT); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Benefited Staff

Job summary

The Division of Hematology and Hematologic Malignancies, part of the University of Utah, seeks an Office Administrator to provide direct faculty support. The role is located at Huntsman Cancer Institute and requires strong organization, written and verbal communication, and a proactive, team-oriented mindset.

This Benefited Staff position emphasizes relationship management, prioritization, and independent work under supervisor guidance.

Qualifications

• Equivalency statement: 1 year of higher education can substitute for 1 year of directly related work experience.
• Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
• Preference for prior University and Huntsman Cancer Institute experience is noted, but all applicants are encouraged to apply.

Responsibilities

• Administrative Support: Manage faculty calendars and scheduling, liaise with Huntsman Cancer Institute, and provide customer service.
• Financial: Process travel, expense reimbursement, and purchasing; invoice tracking and payments.
• Office Maintenance: Mail, key requests, and general supplies.
• Education: Coordinate meetings and events.
• Additional duties as needed, commensurate with the position.

Skills

Organizational skills

Communication skills

Teamwork

Prioritization

Self-motivation

Education

Bachelor’s degree or equivalent + 6 years related work experience

Master’s degree or equivalent + 4 years related work experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Access

PowerPoint

Job description

Details

Open Date 10/16/2026

Requisition Number PRN46519B

Job Title Office Administrators

Working Title Office Administrator III

Career Progression Track P00

Track Level P3 - Career

FLSA Code Administrative

Patient Sensitive Job Code? Yes

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 00847 - Hematology

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $36,196 to $60,000 Depending on Credentials/Experience

Close Date 01/16/2027

Priority Review Date (Note - Posting may close at any time) 10/16/2026

Job Summary

The Division of Hematology and Hematologic Malignancies is a division of the Department of Internal Medicine at the University of Utah. The scientific focus of our Division is the study of blood and bone marrow in health and disease. Our physicians treat patients with blood cancer, such as leukemias and lymphomas, clotting disorders such as hemophilia, and diseases of iron metabolism such as hemochromatosis. We are looking for a self-motivated, well organized, outgoing person to join our team as an Office Administrator. This position will provide direct faculty support. This job will be located at the Huntsman Cancer Institute. Ability to communicate in writing and verbally is essential. Ability to be a self-starter, prioritize tasks, be solution oriented and have a positive attitude is vital. Relationship management is a key element.

Responsibilities

• Administrative Support: The incumbent will work with a team of office professionals to provide support for the Division of Hematology and will act as a liaison for the Division with the Huntsman Cancer Institute. This individual will be responsible for overseeing specific components of daily activities, including: managing faculty calendars and scheduling, organizing travel, tracking faculty leave time and discretionary account balances, updating CVs in the online system, U-CV, and providing customer service to division faculty and staff.
• Financial: Process travel, expense reimbursement, and purchasing requests in accordance with University policies. Invoice tracking and payments.
• Office Maintenance: Mail, key requests, general supplies.
• Education: Coordinate meetings and events.
• Additional support related duties as needed and assigned, commensurate with the position.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels

Office Administrator, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Preferences

• Prior University and Huntsman Cancer Institute experience preferred, but all applicants are encouraged to apply.
• Moderate to advanced computer skills. Proficiency with Microsoft Word, Excel, and Outlook is strongly preferred.
• Familiarity with Microsoft Access, PowerPoint, and the ability to learn new computer programs quickly is preferred.
• Desirable candidate will have demonstrated a strong organizational capacity, ability to balance priorities and ensure follow-through with a diverse set of responsibilities.
• Punctual, professional, and a team player.
• Also, should be able to work independently under the management of the supervisor

Type

Benefited Staff

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the : University of Utah Non‑Discrimination page .

Online reports may be submitted athttps://oeo.utah.edu

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As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.