Office Administrator I - Madison, WI

VetJobs; Madison (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Builders FirstSource in Madison, WI is seeking an Administrative Specialist to support everyday office operations on-site. You’ll greet visitors, manage mail, schedule meetings, and assist with data entry using Microsoft Office.

The role requires a High School diploma or GED and at least one year of administrative experience. Strong communication and organizational skills help ensure smooth office workflows in a fast-paced environment.

Qualifications

• High school diploma or GED and one year administrative or related experience.
• Proficiency in Microsoft Office Suite and basic office procedures.
• Strong verbal and written communication skills.

Responsibilities

• Greet visitors and route to appropriate staff while ensuring security.
• Prepare routine correspondence, forms and business documents.
• Perform data entry and retrieval tasks.
• Handle incoming and outgoing mail and interoffice communications.
• Assist with meeting logistics and travel arrangements.
• Maintain office supply inventory and calendar schedules.
• Follow safety procedures and participate in safety meetings.
• Additional duties as assigned.

Skills

Customer service

MS Office

Data entry

Communication

Education

High School/GED

Job description

Job Description

Ignite your career at Builders FirstSource, America’s largest supplier of building materials, value-added components and building services to the professional market. The #1 name in our industry, we help make the dream of home ownership more achievable every day. At BFS, you’ll be equipped with all the tools, training, and resources you need, and you’ll be empowered to try new things, gain new experiences, and build a career with unlimited horizons.

Attention Military Affiliated Job Seekers

Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Purpose

Responsible for performing a variety of general administrative and office operations support activities.

Essential Duties and Responsibilities

• May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly.
• Prepares routine correspondence, office forms and/or other business related documents.
• Performs data entry/retrieval functions.
• Handles Incoming and Outgoing mail and interoffice communications.
• May perform office supply inventory and replenishment services.
• May arrange meetings and conferences; maintains calendars and makes travel reservations.
• Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.
• Other duties may be assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Auto req ID

482923BR

Minimum Education Required

High School/GED

Additional Qualifications / Responsibilities

Minimum Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience.

Competencies

• Customer service skills
• Good verbal and written communication skills
• Ability to apply common sense understanding to carry out written or oral instructions
• Proficiency in Microsoft Office Suite

Work Environment / Physical Activity

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.

May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.

City

Madison

State

Wisconsin

Job Category

Administrative and Support Services

Job Code

Operations_ Specialist

Affiliate Sponsor

Builders FirstSource