Office Administrator Fleet Support

Carolinaconduit; Garner (NC); On-site; USD 35,000 - 48,000; Full time

Job summary

Carolinaconduit in Garner, NC is seeking an organized Office Administrator - Fleet Support to manage daily office operations and serve as a central point of contact for employees, drivers, vendors, and visitors. The role emphasizes accurate records, scheduling, and DMV-related processes.

You will use Fleetio and Geotab to locate vehicle details, support reporting, maintain files, greet guests, handle communications, and collaborate with the Fleet Department and other teams in a fast-paced

Qualifications

• At least two years of experience in office administration, reception, or administrative support.
• Strong organizational and time-management skills.
• Ability to communicate professionally with employees, vendors, visitors, and management at all levels.
• Ability to manage multiple requests and direct them to the appropriate person or department.
• Strong attention to detail and accurate recordkeeping skills.
• Proficiency with Microsoft Office Suite and digital filing systems.

Responsibilities

• Serve as a primary point of contact for incoming calls, visitors, employee questions, and general requests.
• Direct employees, drivers, vendors, and visitors to the appropriate person or department.
• Support daily scheduling, calendars, meetings, appointments, and internal communications.
• Provide DMV administrative support, including registrations, titles, tags, renewals, and related documentation.
• Maintain organized and accurate company, vehicle, equipment, and employee records.
• Use Fleetio and Geotab to look up vehicle and equipment information, assignments, documents, and service details when assisting employees or management.
• Greet visitors, answer incoming calls, receive deliveries, and maintain a professional front-office environment.
• Prepare, organize, scan, file, and distribute documents and correspondence.
• Communicate with vendors, service providers, dealerships, and government agencies as needed.
• Track office supplies and assist with ordering and inventory.
• Assist management and other departments with reports, data entry, documentation, and special projects.
• Help maintain clear communication between the office, Fleet Department, drivers, field personnel, and management.

Skills

Office administration

Organizational skills

Time management

Professional communication

MS Office

Fleet software

Tools

Fleetio

Geotab

Job description

Office Administrator - Fleet Support

Location: Garner, NC

Employment Type: Full-Time, On-Site

Position Summary

We are seeking an organized and dependable Office Administrator - Fleet Support to support daily office operations and serve as a central point of contact for employees, drivers, vendors, and visitors.

This position will provide general administrative support, assist with daily scheduling and communications, support DMV-related processes, and direct questions or requests to the appropriate person or department. Fleetio and Geotab will be used as resources to locate information, verify vehicle and equipment details, and assist employees and management as needed.

The ideal candidate is professional, approachable, detail-oriented, and comfortable supporting multiple departments in a fast-paced work environment.

Key Responsibilities

• Serve as a primary point of contact for incoming calls, visitors, employee questions, and general requests.
• Direct employees, drivers, vendors, and visitors to the appropriate person or department.
• Support daily scheduling, calendars, meetings, appointments, and internal communications.
• Provide DMV administrative support, including registrations, titles, tags, renewals, and related documentation.
• Maintain organized and accurate company, vehicle, equipment, and employee records.
• Use Fleetio and Geotab to look up vehicle and equipment information, assignments, documents, and service details when assisting employees or management.
• Greet visitors, answer incoming calls, receive deliveries, and maintain a professional front-office environment.
• Prepare, organize, scan, file, and distribute documents and correspondence.
• Communicate with vendors, service providers, dealerships, and government agencies as needed.
• Track office supplies and assist with ordering and inventory.
• Assist management and other departments with reports, data entry, documentation, and special projects.
• Help maintain clear communication between the office, Fleet Department, drivers, field personnel, and management.

Required Qualifications

• At least two years of experience in office administration, reception, or administrative support.
• Strong organizational and time-management skills.
• Ability to communicate professionally with employees, vendors, visitors, and management at all levels.
• Ability to manage multiple requests and direct them to the appropriate person or department.
• Strong attention to detail and accurate recordkeeping skills.
• Proficiency with Microsoft Office Suite and digital filing systems.
• Dependable, professional, and comfortable working in a busy office environment.

Preferred Qualifications

• Experience providing administrative support in a fleet, construction, transportation, or logistics environment.
• Familiarity with Fleetio, Geotab, or similar fleet-management systems.
• Experience handling vehicle registrations, titles, tags, or other DMV documentation.
• Basic knowledge of invoices, purchasing, or bookkeeping.

Work Environment

This is a full-time, on-site administrative position. The role requires regular computer and telephone use, frequent interaction with employees and visitors, and occasional lifting of files, office supplies, or small packages weighing up to 20 pounds.