Office Administrator

KLS Kenco Logistic Services, LLC; Southaven (MS); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical Insurance

Supplemental Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Parental Leave

401(k)

Paid Time Off

Paid Holidays

Job summary

Kenco Logistics is seeking an Office Administrator to manage site communications, financials, invoicing, reports, and vendor coordination at the distribution center. You’ll support management with data entry, audits, and daily operational tasks.

The role requires clerical experience, MS Office proficiency, and strong communication. Join a people‑focused team committed to safety, integrity, and continuous improvement.

Qualifications

• Highschool Diploma or GED required.
• Minimum of two years’ clerical experience.
• MS Office Skills to include Word, Excel, Outlook and Powerpoint as well as data entry and typing ability
• Excellent communication skills, both verbal and written; speak effectively before groups of customers or employees of the organization
• Attention to detail and data accuracy
• Ability to read and interpret documents such as safety rules, operating, and maintenance instructions

Responsibilities

• Greet and assist site visitors, vendors, and guests.
• Track and order office supplies.
• Sort mail/packages and deliver accordingly.
• Prepare outgoing mail/packages.
• Prepare and generate customer invoices.
• Process all vendor invoices and prepare for payment.
• Generate financial and production reports as needed.
• Assist, prepare and participate in overall program audits and/or site communication tasks.
• Generate and track purchase orders for the facility and complete reports.
• Ensure all Certificates of Insurance for current and prospective vendors meet Kenco standards and are current.
• Create and update daily reports for site leadership.
• Data entry into various programs for order processing.
• Plan employee events and coordinate meetings as requested by management.
• Update various metric and communication boards.
• Cross train in other roles for back‑up assistance when needed.
• Complete misc. tasks and projects as assigned by management

Skills

Communication

Attention to detail

Data entry

Typing

Reading & interpreting documents

Education

Highschool Diploma or GED

Tools

MS Office

Job description

At Kenco Logistics, you’re more than just a team member—you’re part of a company that values innovation, integrity, and a strong commitment to its people. As one of the leading 3PL providers in the U.S., Kenco offers a dynamic and supportive work environment where your ideas matter and your growth is a priority. With a focus on safety, sustainability, and continuous improvement, Kenco empowers employees to make a real impact in the supply chain industry while building rewarding careers. Join a company where your contributions help move the world forward—one shipment at a time.

About the Position

The Office Administrator position is responsible for administrative functions related to the site’s communications and financials within the distribution center. The Office Administrator shall perform other assigned administrative tasks or human resources-related tasks as needed by the DC management team.

Functions

• Greet and assist site visitors, vendors, and guests
• Track and order office supplies
• Sort mail/packages and deliver accordingly
• Prepare outgoing mail/packages
• Prepare and generate customer invoices
• Process all vendor invoices and prepare for payment
• Generate financial and production reports as needed
• Assist, prepare and participate in overall program audits and/or site communication tasks
• Generate and track purchase orders for the facility and complete reports
• Ensure all Certificates of Insurance for current and prospective vendors meet Kenco standards and are current
• Create and update daily reports for site leadership
• Data entry into various programs for order processing
• Plan employee events and coordinate meetings as requested by management
• Update various metric and communication boards
• Cross train in other roles for back‑up assistance when needed
• Complete misc. tasks and projects as assigned by management

Qualifications

• Highschool Diploma or GED required
• Minimum of two years’ clerical experience
• MS Office Skills to include Word, Excel, Outlook and Powerpoint as well as data entry and typing ability
• Excellent communication skills, both verbal and written; speak effectively before groups of customers or employees of the organization
• Attention to detail and data accuracy
• Ability to read and interpret documents such as safety rules, operating, and maintenance instructions

Competencies

• Action Oriented – Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
• Collaborates – Building partnerships and working collaboratively with other to meet shared objectives
• Decision Quality – Making good and timely decisions that keep the organization moving forward
• Optimize Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
• Situational Adaptability – Adapting approach and demeanor in real time to match the shifting demands of different situations

Travel Requirements

No travel required.

Disclosures

For California residents – please enter or copy/paste the address below into your address bar to review an important notice regarding Kenco’s privacy policy https://www.kencogroup.com/ccpa-notice-at-collection-for-employees-and-applicants/

The statements above are intended to describe the general nature and level of work being performed by employees assigned to this job. Other duties may be assigned as needed. The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Kenco is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Per company policy, all internal job postings expire 14 days from the date they are posted.

Kenco Group is an Equal-Opportunity Employer. All employees and applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability, or any other characteristic protected by law.

Please click the image to download the EEOC ‘Know Your Rights; Discrimination is Illegal’ posting. https://www.eeoc.gov/poster

Benefits offered

• Medical insurance including HSA, HRA and FSA accounts
• Supplemental insurance including critical illness, hospital indemnity, accidental injury
• Dental Insurance
• Vision Insurance
• Basic Life and Supplemental Life
• Short Term and Long Term Disability
• Paid Parental Leave
• 401(k)
• Paid Time Off approximately 2 weeks (accrual begins on Day 1 of employment)
• Employer Paid Holidays- 10 days

Kenco strives to provide a supportive, professional environment for all employees. As a part of Kenco, we expect our team to uphold our three key pillars: be honest, serve, and get better. Each should strive for operational excellence, pursue innovation, and want to grow with our company.

About Kenco

Kenco is a Great Place to Work® certified company, a recognition driven by the feedback and experiences of our associates and one that reflects our people-first culture. Every day, our people push our business forward. Our dedicated workforce has been a cornerstone of our culture and an essential part of what makes Kenco so special. From the distribution floor to the boardroom, we are committed to inclusivity in our workforce, ensuring every one of our associates is empowered to have their voices heard. Through our diverse backgrounds, we’re able to leverage the strengths of every team member to devise creative solutions to any on- and off-site challenge—making Kenco a unified community where our people can grow together and make us stronger every day.