Office Administrator

Rock West Composites; San Diego (CA); Presencial; USD 29.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

100% Employer Paid Medical and Dental

Annual Bonus

401K - 5% match

Employee Stocks Option Program

9/80 work schedule

8 paid Holidays

PTO: Max. 4-weeks after 5 years of em-

Tuition reimbursement

Descripción de la vacante

Rock West Composites is seeking an Office Administrator in San Diego to provide clerical support across the organization. You will greet visitors, answer calls, manage mail, filing, and data entry while assisting with events and supply management.

The role requires a high school diploma or associate's degree, 3 years of experience in an office setting, and proficiency with Microsoft Office. A bilingual English/Spanish ability is highly preferred.

Formación

• High school diploma or associate's degree.
• 3 years of experience as an office assistant, receptionist or in related field.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Great communication skills.
• Have a valid driver license.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g. fax machines and printers).
• Professional attitude and appearance.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills.
• Customer service attitude.
• Bilingual English/Spanish highly preferred.
• U.S. Person under 22 CFR 120 (due to ITAR Restrictions).

Responsabilidades

• Greet visitors at the front desk and direct to appropriate person.
• Answer, screen, and forward phone calls; manage the phone system.
• Receive, sort, and distribute daily mail.
• Maintain filing systems and documents.
• Enter information into databases.
• Update calendars and schedule meetings.
• Maintain office supply inventory and equipment.
• Provide basic information in-person, phone, or email.
• Support office personnel with clerical tasks.
• Coordinate office events as needed.
• Ensure reception area is tidy and stocked with supplies.
• Maintain company phone list and directory.

Conocimientos

Strong communication

Customer service

Multitasking

Time management

Bilingual EN/ES

Educación

High school or associate degree

Herramientas

Microsoft Office Suite

Descripción del empleo

Position Summary:

The Office Administrator handles organizational and clerical support tasks providing support across the organization. This may include organizing files, data entry, sorting mail, and ordering supplies. The Office Administrator will be the first point of contact for our company, they will welcome guests and greet people who visit the business as well as answer and screen incoming phone calls.

Essential Functions:

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
• Answering, screening and forwarding incoming phone calls as well as managing the phone system.
• Receiving, sorting, distribute daily mail.
• Managing filing systems as needed.
• Recording information as needed.
• Updating paperwork and maintaining documents.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Coordinating events as necessary.
• Maintaining supply inventory. Order front office supplies and keep inventory of stock.
• Maintaining office equipment as needed.
• Entering information into databases.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Update calendars and schedule meetings.
• Update and maintain company phone list and directory.
• Assist office personnel with various clerical tasks.

Non-Essential Functions:

• Other duties as assigned.

Required Education and Experience:

• High school diploma or associate's degree.
• 3 years of experience as an office assistant, receptionist or in related field.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Great communication skills.
• Have a valid driver license.
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Bilingual (English/Spanish) highly preferred
• US. Person under 22 CFR 120 (due to ITAR Restrictions)

Perks and Benefits:

• 100% Employer Paid Medical and Dental
• Annual Bonus
• 401K - 5% match
• Employee Stocks Option Program
• 9/80 work schedule
• 8- paid Holidays
• PTO: Max. 4-weeks after 5 years of employment
• $2,500 tuition reimbursement

Compensation:

The hourly range for this position falls within $21-$26. The final compensation will be determined based on experience, skillset, and other factors permitted by law.

Why should you want to work with us? Rock West Composites cares about our employees! Not only do we offer great benefits to our full-time employees (Medical & Dental 100% employer paid, Vision, Paid Time Off and 401K match), we offer a fun and friendly working environment!

Rock West Composites is an Equal Opportunity Employer. It is the policy of the company to provide equal opportunity for all employees and applicants for employment without regard to race, color, religion, religious creed, ancestry, gender, pregnancy, sex, sexual orientation, transitioning status, gender identity, gender expression, national origin, age, genetic information, military and veteran status, marital status, medical condition, mental disability, physical disability, or any other basis protected by local, state, or federal law. EEO is the law. We also prohibit compensation discrimination under all applicable laws. Certain positions require meeting the U.S. Person definition in 22 CFR 120.62.

ITAR Requirement:

To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder) as defined by 8 U.S.C. 1101(a)(20), (iii) Refugee under 8 U.S.C. 1157, or (iv) Asylee under 8 U.S.C. 1158, Must be authorized to work in the U.S. without the company’s immigration sponsorship now or in the future. Rock West Composites will not offer immigration sponsorship for this position. Rock West Composites will not seek an export authorization for this role. Rock West Composites maintains a Drug and Alcohol-Free Workplace. Depending on state law and the nature of the position, candidates who receive a conditional offer of employment may be required to complete a drug screening. Rock West Composites may also conduct drug and alcohol testing based on reasonable suspicion, post-incident, or for safety-sensitive positions as permitted by law.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact 858-537-6260.