Office Administrator

The Contractor Consultants; Elk Grove Village (IL); On-site; USD 30,307 - 38,572; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision insurance

401(k) retirement savings program

Paid time off and paid holidays

Tuition reimbursement program

Job summary

The Contractor Consultants, based in Elk Grove Village, IL, seeks an Office Administrator to manage operations in a growing construction and metal fabrication company. This role involves ensuring financial records, employee certifications, and vendor accounts are organized and up-to-date.

Ideal candidates will have at least 2 years of experience in administration or bookkeeping, proficiency in Microsoft Office, and working knowledge of QuickBooks. The position offers a competitive salary along with comprehensive health benefits and a supportive work environment.

Qualifications

• Minimum of 2 years of administrative, bookkeeping, office management, or related experience.
• Working knowledge of bookkeeping functions including accounts payable and payroll support.
• Proven ability to manage multiple responsibilities with attention to detail.

Responsibilities

• Manage full-cycle accounts payable by verifying vendor invoices and processing payments.
• Maintain precise bookkeeping records, including reconciling bank statements.
• Support weekly payroll processing and verify field timesheets.

Skills

Microsoft Outlook

Microsoft Excel

Microsoft Word

Bookkeeping

Communication skills

Education

High school diploma or equivalent

Tools

QuickBooks Desktop

Job description

Office Administrator – Support Operations for a Growing Construction and Metal Fabrication Company

Job Overview

• Company: Summit Group LLC
• Salary/Pay Rate: $22 to $28 per hour plus performance-based bonus opportunities and profit sharing.
• Location: Elk Grove Village, IL
• Position Type: Full Time
• Schedule: 32-40 hours per week, Monday through Friday.
• Project Scope: Construction and metal fabrication (commercial and industrial projects).

The Opportunity

You will play a key role in supporting the day-to-day operations of a growing construction and metal fabrication company. This position is responsible for managing a variety of administrative, bookkeeping, payroll, and compliance-related tasks that are critical to keeping the business running efficiently.

Summit Group has established procedures, systems, and expectations in place, and we are looking for someone who can take ownership of these responsibilities with accuracy, consistency, and attention to detail. The successful candidate will work directly with company ownership and leadership on a daily basis, serving as a trusted administrative resource while helping ensure financial records, employee certifications, payroll information, vendor accounts, and office operations remain organized and up to date.

This is an opportunity to become an integral part of a growing company where your work will have a direct impact on daily operations. We value reliability, professionalism, and initiative, and we are looking for someone who takes pride in doing things correctly and supporting the success of the entire team.

How You Will Make An Impact

• Manage full-cycle accounts payable by verifying vendor invoices, tracking approvals, and processing timely payments.
• Maintain precise bookkeeping records, including reconciling bank statements, recording receipts, and updating the general ledger.
• Support weekly payroll processing by reviewing field timesheets, verifying hours, and coordinating with our payroll provider.
• Track and maintain critical employee certifications, safety compliance items, and subcontractor certificates of insurance.
• Coordinate the procurement of office and field supplies to ensure team members have the necessary project materials.
• Maintain organized administrative systems and records to support efficient business operations.

Required Qualifications & Experience

• Minimum of 2 years of administrative, bookkeeping, office management, or related experience.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Working knowledge of bookkeeping functions, including accounts payable, payroll support, invoice processing, and recordkeeping.
• Experience using QuickBooks Desktop in a professional business environment.
• Experience managing multiple responsibilities simultaneously while maintaining accuracy and attention to detail.
• Strong written and verbal communication skills necessary for professional vendor and team interaction.
• Proven ability to work independently, manage evolving priorities, and follow through on tasks with minimal oversight.
• Demonstrated a high level of integrity and confidentiality when handling sensitive financial and employee data.
• High school diploma or equivalent qualification.

Preferred Qualifications & Experience

• Associate degree in business, accounting, or a dedicated bookkeeping certification.
• Experience maintaining employee records, certifications, licenses, or compliance documentation.
• Experience managing contractor compliance requirements through Avetta or similar vendor management and prequalification platforms.
• Previous administrative, bookkeeping, or office management experience in the construction, contracting, manufacturing, or skilled trades industries.

Compensation & Benefits

• Weekly pay cycle with annual performance-based bonus opportunities.
• Comprehensive medical, dental, and vision insurance coverage.
• 401(k) retirement savings program featuring employer matching and profit sharing.
• Paid time off and paid holidays.
• Tuition reimbursement program to support your ongoing professional development.
• All necessary safety equipment and office tools provided by the company.

About Us

Summit Group is a growing construction and metal fabrication company serving customers throughout the Midwest. Our work includes structural steel fabrication, welding, telecommunications infrastructure, and industrial construction projects. We are committed to quality workmanship, safety, and building long-term relationships with both our customers and employees.

We believe in treating our employees well by offering competitive compensation, strong benefits, opportunities for advancement, and a supportive team environment. We are looking for people who take pride in their work and want to grow with a company that values their contributions.

Summit Group LLC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information (including family medical history), military status, or any other status protected by applicable federal, state, or local law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.