Office Administrator

Archdiocese of Chicago; Chicago (IL); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator to manage essential business functions within a vibrant parish community. This role involves overseeing scheduling, cash collection, and donor management, ensuring smooth operations while supporting the parish's mission. The ideal candidate will have strong organizational and communication skills, be bilingual in English and Spanish, and demonstrate a commitment to the values of the Catholic Church. Join a supportive team environment where your contributions will make a significant impact in the community.

Qualifications

• Minimum of 3 years of experience in a business or nonprofit office setting.
• Strong technology-utilization skills including Microsoft Office proficiency.

Responsibilities

• Administer the parish’s monthly calendar and manage scheduling.
• Ensure compliance with cash collection procedures and manage donations.

Skills

Bilingual – English & Spanish

Microsoft Office Proficiency

Organizational Skills

Time Management

Interpersonal Skills

Education

3 years of experience in a business or nonprofit office setting

Tools

Online Databases

Website Platforms

Social Media

Job description

Opportunities at Parishes in the Archdiocese of Chicago

Jesus, Bread of Life Parish
400 N. Clinton St., Unit 203
Chicago, IL

Description:

Jesus, Bread of Life parish, located in the vibrant Logan Square neighborhood, has two worship sites: St. Sylvester Church and Our Lady of Grace Church. The Office Administrator manages several important business functions for the parish and reports to the parish’s Operations Director. The Office Administrator supports and promotes the mission of the parish and acts in accordance with Archdiocesan policies, procedures, and guidelines.

Responsibilities

• Administer the parish’s monthly calendar by assisting the Pastor in managing the scheduling of masses and priests and the Operations Director in scheduling facilities.

• With the Operations Director, ensure proper Archdiocesan cash collection procedures are followed including but not limited to: scheduling volunteer count teams, maintain log sheet for count bags, and, with a volunteer, pick-up of collection bags and votive and shrine money.

• Manage the online giving system. Working with the parish secretary, ensure online donations are reported and posted to the parish’s donor management platform.

• Run monthly and year-end parishioner donation reports.

• Maintain the parish membership database.

• Oversee the development of the weekly bulletin and updates the parish website as needed.

• Manage the parish’s Virtus program ensuring that parish employees and volunteers are in compliance with background check and training requirements.

• Assist the Coordinator of Religious Education with program registration and recordkeeping. Aid in the collection of delinquent accounts.

• Maintain inventory of office and church supplies.

• Practice discretion and respect privacy when dealing with personal, sensitive, financial, internal, and private matters.

• Other duties and projects as assigned.

Requirements:

• Minimum of 3 years of experience in a business or nonprofit office setting, or equivalent of related work experience and relevant education.

• Bilingual – English & Spanish (speaking, reading, and writing).

• Strong technology-utilization skills, including: o Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)

o Familiarity working with online databases and website platforms

o Experience posting on social media sites

• Excellent organizational and time management competencies.

• Strong verbal and written communications, organizational, multi-tasking, and interpersonal skills.

• Ability to work in a team environment.

• Able to identify issues and propose recommendations/solutions.

• Can be entrusted with highly confidential information.

• Strong drive to achieve timely results.

• Ability to drive from one campus to the other if needed.

• Demonstrate understanding, respect, and support of the Catholic Church teaching, mission, and values.

Special Directions:

Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”

External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”