Office/Administration - Shipping/Receiving Clerk Lv3

TALENT Software Services; Kentucky; On-site; USD 35,000 - 52,000; Full time

Job summary

TALENT Software Services is seeking a logistics administrator to support warehouse operations in Kentucky. The role involves coordinating PO deliveries, managing inbound communications with drivers and warehouses, and generating inbound documents in SAP and PFS.

You will also finalize POs after receipt and issue payment receipts, ensuring accurate records. The position requires strong organization, good communication with drivers, and familiarity with warehouse procedures.

Qualifications

• Experience coordinating PO deliveries and scheduling.
• Familiarity with SAP and PFS for inbound documentation.
• Ability to communicate with drivers and warehouse staff.

Responsibilities

• Coordinate and schedule PO deliveries and pickups.
• Manage inbound warehouse communications by phone and email.
• Check in inbound drivers and assign dock doors.
• Create inbound delivery documents (IBDs) in SAP and PFS for printing.
• Finalize purchase orders upon full receipt and issue receipts.
• Monitor inbound receiving and update PO delivery dates.
• Authorize lumper payments and issue checks.

Skills

SAP

PFS

Tools

SAP

PFS

Job description

Computer work, billing, printing off BOL and Manifests, organizing for carriers. Tracking loads as they finish, speaking and working with Warehouse Supervisors and lead hands. Speaking to outbound drivers, answering the phone, emails.

Responsibilities

• Coordinate and schedule purchase order (PO) deliveries, storage deliveries, and storage pickups.
• Manage inbound warehouse communications, including receiving emails and phone calls related to deliveries and receiving operations.
• Check in inbound drivers and oversee receiving procedures, including collecting PO documentation and assigning dock doors and lumper fees.
• Create inbound delivery documents (IBDs) in SAP and PFS for printing and receiving.
• Finalize purchase orders upon full receipt of goods, provide drivers with signed paperwork, and issue check receipts.
• Monitor and confirm clearance of the inbound receiving monitor at the end of each business day.
• Update and maintain PO delivery dates, notifying internal teams of delays or schedule changes.
• Process claims to void and reissue returned lumper checks as needed.
• Reconcile and total weekly lumper checks and prepare documentation for mailing.
• Scan and organize lumper checks and receipts, including separating cash and securing all materials in the safe.
• Collect confirmations and maintain accurate records of all original storage load paperwork to ensure correct account receiving.
• Enter EE sales transactions as needed.
• Authorize lumper payments, issue checks, and generate receipts in compliance with company procedures.