OEM Purchase Order Coordinator

Maddox Industrial Transformer; Battle Ground (WA); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Health & wellness benefits

Paid parental leave

401(k) with match

Paid holidays & PTO

Vision, dental, disability, life ins.

Job summary

Maddox is seeking a highly organized OEM Purchase Order Coordinator to support the OEM Purchasing Team in a fast-paced procurement environment. You will create, release, and track OEM POs, ensure accuracy, and manage data such as SOAs, drawings, test reports, and logistics documentation to keep transformer production flowing and on time.

This in-office role includes up to 5% travel. You will collaborate with Purchasing, Customer Service, and Sales to resolve roadblocks and drive supply chain

Qualifications

• You must have a strong attention to detail and a kaizen mindset aimed at removing waste.
• You should own tasks and take responsibility while engaging with others in a constructive way.
• Excellent written and verbal communication and customer-centric approach are essential.

Responsibilities

• Create, release, and track OEM POs for stock and make-to-order production.
• Catalog and manage data: SOAs, drawings, test reports, and logistics docs.
• Notify stakeholders and work with OEM Purchasing, Customer Service, and Sales to resolve roadblocks.

Skills

Attention to detail

Kaizen mindset

Owner's mentality

Customer-centric communication

Prioritization under pressure

Education

Supply chain planning / accounting / manufacturing / purchasing

Tools

Excel

Power BI

Google Sheets

Job description

Maddox is the nation’s leading provider of electrical transformers to the commercial and industrial market, with primary locations in South Carolina, Washington State, Texas, Idaho, and Ohio. We have been recognized by Inc. Magazine as one of the fastest-growing companies in America for the past 8 years and counting.

Maddox was founded on Christian values, and we are serious about investing in the people, processes, and culture that make this a great place to work. We build real things, solve real problems, and expect professionalism, competence, and integrity from our team.

As a Maddox OEM Purchase Order Coordinator, you will report to the Supplier Relations Manager, under direction of the OEM Purchasing Team Lead, in a fast-paced and highly dynamic procurement environment. Your work will focus on assisting our OEM Purchasing Representative(s) and OEM Supply Planner(s) with the execution and flow of both stock and made-to-order (MTO) purchase orders–ensuring continuous transformer production and timely delivery.

Your day-to-day activities will involve managing OEM PO creation, accuracy, release, and tracking. As a result, you will have direct responsibility for our commercial supply orders from inception until final delivery–ensuring that the “right” transformers are ordered, from the “right” OEMs, in the “right” quantities, at the “right” time, and delivered to the “right” location(s).

You will also manage system data related to these objectives by cataloging: product specs, OEM Sales Order Acknowledgments (SOAs), record drawings, test reports, and logistics documentation. When significant order milestones are reached, or roadblocks are encountered, you will be responsible to notify stakeholders within our OEM Purchasing, Customer Service, and Sales departments and work with them towards positive solutions.

Additionally, as needs arise, you will be a valuable contributor in exciting new stock product launches and supply chain operational efficiency projects.

More About You:

• You have a heightened sense of attention to detail.
• You have a kaizen (continuous improvement) mindset–constantly seeking ways to remove waste from systems and processes.
• You have an “owner's mentality.” When assigned a task or project, you gladly accept responsibility and run with it.
• You are confident, yet unashamed to ask for help when necessary.
• You are customer-centric and easy to do business with, aiming to provide solutions for internal stakeholders and suppliers alike.
• You can think quickly and juggle a list of rapidly changing priorities, while maintaining a calm and professional demeanor.
• You have a basic-to-intermediate level of skill with spreadsheets and dashboards (i.e. Excel, Power BI, Google Sheets).
• You have exceptional communication skills and etiquette (both written and verbal).

Skills and Experience:

We value experience, so if you have 20+ years of related experience, that's great! We're also very good at training new recruits, and willing to invest in a select number of promising early-career candidates with the right attitude and ambition. For this particular role, education/experience in supply chain planning, accounting, manufacturing, or purchasing is desirable, but not required.

Work Location:

In office, with infrequent domestic travel (up to 5%)

• Comprehensive full-time benefits package averaging$20,000+ per year (amount varies based on age, family size, and eligibility), including:
  • Health & wellness benefits (insurance or cash-in-lieu options)
  • Paid maternity and paternity leave
  • 401(k) with 100% match up to 8% of wages
  • Paid holidays, PTO, and family-life gifts
  • Vision, dental, disability, life insurance, and other voluntary benefits

Hourly range:

$21.04 - $28.66 USD