ODVSOM Program Assistant

State of Colorado; Denver (CO); Hybrid; USD 36,000 - 57,000; Part time

Benefits offered by this job

Medical and dental options

Wellness program discount

PERA retirement benefits

Tuition reimbursement

Job summary

The State of Colorado, Department of Public Safety, is seeking a part-time Program Assistant I to support the ODVSOM and SOMB in Lakewood. This role involves administrative duties, meeting coordination, and documentation management.

Hybrid work arrangement, approximately 20 hours per week, with travel as needed within Colorado. Excellent communication and organizational skills are essential for success.

Qualifications

• Four years of professional experience in administrative support including executive and/or program support.
• Combination of related education and experience acceptable; transcripts may be required.

Responsibilities

• Provide comprehensive program and administrative support to the SOMB and DVOMB, including meeting materials and reference processing.
• Manage databases and records, maintain confidentiality, and handle signatures and approvals.
• Coordinate website edits, document repositories, and accessibility compliance across unit webpages.
• Take minutes for designated Board meetings and handle logistics, forms, and supply tasks.

Skills

Analytical skills

Communication

Collaboration

Problem solving

Judgment

Job description

Department Information

This position is open only to current Colorado state residents.

An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado.

Our Core Values - Unity, Honor, Service

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is dedicated to non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

At CDPS, our culture is driven by our commitment to creating a safer Colorado and guided by a public service focus. We strive to provide effective solutions and services to our fellow Coloradans. We model a culture of collaboration, innovation, and growth for our employees. We maintain a professional and inclusive workplace.

Careers With a Purpose

If you are passionate about public safety and public service, and are eager to dedicate your career to serving Coloradans, consider joining CDPS. Our team at CDPS consists of exceptional individuals and is an environment where you can challenge yourself and acquire new capabilities to build a rewarding and fulfilling career.

We are committed to providing public safety services to our communities including safety on our roads, preparing for and mitigating environmental disasters such as floods and wildland fires, disaster recovery, combating crime, promoting school safety, and victim services.

Classification And Salary

PROGRAM ASSISTANT I

Anticipated Hiring Range: $25.93 - $27.23/hour

Full Salary Range: $25.93 - $41.48/hour

Benefits

We provide a wide range of benefits to our employees.

• Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.
• Eligible employees receive Basic Life and AD&D insurance equal to their annual earnings subject to a minimum benefit of $50,000 and a maximum of $250,000. Basic Life and AD&D are provided by the State of Colorado at no cost to employees.
• The State of Colorado's Wellness Program, State of Health, is a no-cost, year-long program that supports an employee’s health and wellness goals. This program offers personalized health coaching, skill groups and more. Participants can earn a $20 per month health insurance premium discount.
• Through BenefitHub, State of Colorado employees have access to discounts, promotions and special programs from hundreds of retailers, restaurants, travel and entertainment venues throughout Colorado and across the country.
• State contribution into a Health Savings Account when enrolled in a High Deductible Health Plan.
• Eligible employees have access to medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI).
• Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
• We offer excellent retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA for details.
• We provide generous time off including 11 paid holidays annually and accrued annual and sick leave and four annual wellness days.
• The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well‑being of employees and the workplace. EAPs provide short‑term counseling, referrals and resources, as well as training and organizational development services.
• Tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
• We offer Credit Union of Colorado membership eligibility.

To learn more about State of Colorado benefits, please visit State of Colorado benefits.

Description of Job

About The Work Unit

The Office of Domestic Violence and Sex Offender Management (ODVSOM) exists to perform all tasks related to the administration of the Sex Offender Management Board (SOMB) and the Domestic Violence Offender Management Board (DVOMB), including serving as the central repository for information concerning all aspects of program administration and compliance and ensuring compliance with the statutory mandates of these programs. Each of the Boards is charged with multiple duties related to setting state‑wide standards for the comprehensive evaluation, treatment and continued monitoring of convicted domestic violence and sex offenders. Work is accomplished through the development of public policy in a collaborative environment that is inclusive of criminal justice agencies, mental health professionals, crime victim serving agencies, human services agencies and other professionals and stakeholder groups. The work is based upon research, policy and practice that are evolving in nature.

Work Environment

• Part‑time position, 20 hours/week
• Hybrid, two days per week minimum in the Lakewood office
• Position includes travel throughout Colorado for training and Board meetings, in all weather conditions, approximately 5% of the time
• Work unit core business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m.

About The Job

This position exists to provide administrative support, including responding to requests for assistance from program staff, board members, criminal justice professionals, and members of the general public. Specifically, this position acts as a first line of contact for the ODVSOM and ODVSOM Manager and manages the administrative portion of DCJ’s responsibility regarding implementing the work of the Domestic Violence and Sex Offender Management Boards (DVOMB and SOMB respectively). Activities include projecting and tracking expenditures; coordinating with vendors and EDO staff to initiate and complete the proper processes to achieve the desired goals; screening documents against set requirements and verifying their accuracy and completeness; scheduling business meetings; making transportation, lodging, and meeting room reservations; taking registrations; screening calls; maintaining filing system; preparing documents for and obtaining others’ signatures according to detailed instructions; expense reimbursement forms, billing charges, etc.; placing orders with established vendors, verifying accuracy of shipments; maintaining inventory of office assets and supplies; purchasing and retrieving equipment and supplies; assisting with training day preparations; and preparing minutes; collecting documentation and maintaining master files that include all related documents.

Key Responsibilities

Committee Support and Office Management

Provides comprehensive program and administrative support to the Committees of the Sex Offender Management Board (SOMB) and Domestic Violence Offender Management Board (DVOMB). Processes, verifies, and ensures the accuracy and timeliness of meeting materials which can include support to the Application Review Committee regarding reference letters, background checks, and deflag reports for ARC Coordinators. Helps organize, coordinate, and track meeting information to be posted on the public website. Provides meeting support by managing meeting recordings and logistics for meetings. Maintains databases supporting ODVSOM functions, including entering records into the Provider Data Management System (PDMS) and updating applicant/provider files while maintaining strict confidentiality.

Website and Database Management

Coordinates with ODVSOM Program Managers and staff to ensure the accuracy, timeliness, and public accessibility of information published across unit websites (including DVOMB and SOMB web pages). Performs routine website edits, uploads and maintains document repositories, and regularly transfers meeting recordings to designated internal and external servers [cite: 2, 3]. Periodically inspects web pages for broken links, errors, or formatting issues, and actively supports unit efforts to maintain state digital accessibility compliance.

Board Meeting Minutes & General Administrative Support

Takes and produces accurate, timely meeting minutes for designated Board meetings (specifically DVOMB Board meetings). Assists with Board meeting preparations and logistical tasks as time permits, keeping within part‑time scheduling parameters. Creates, updates, and publishes administrative forms (using PDFs, Jotforms, or other tools) and custom spreadsheets to streamline office tasks. Provides general administrative office support, including processing incoming/outgoing mail, maintaining office supply levels, and assisting unit staff with routine IT or equipment ticket requests.

Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights

Proven Experience, Knowledge, Skills

• Four (4) years of professional experience in administrative support that includes providing executive and/or program support to an individual or a team

OR

• A combination of related education and relevant experience equal to four (4) years. If you are using education to meet the minimum qualifications, transcripts must be attached at the time of application.

Preferred Qualifications And Competencies

• Excellent reasoning and analytical and problem‑solving skills.
• Superior communication skills.
• Collaborative, professional, enthusiastic, positive attitude, able to collaborate, communicate and cooperate with multiple cross‑functional partners.
• Execute good judgment and acumen in solving problems. Building strong working relationships and responding to the needs of partners and stakeholders.
• Ability to work and successfully navigate in a highly politically charged environment at times; ability to maintain relationships.

Conditions of Employment

• Must be a Colorado resident at the time of application.
• Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search, reference checking and driving history.
• Current valid driver's license at time of hire, and must obtain a Colorado‑issued driver's license within 30 days of hire. Ability to operate motor vehicles and to travel throughout the state in a variety of weather conditions.

Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. The ten‑day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

Disability Accommodation

If you have a disability and require reasonable accommodation to ensure equitable opportunity applying or interviewing for this position, please direct your inquiries to Human Resources at: [e-mail].

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre‑employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.