Ocean Import Specailist

JAS Worldwide; New York (NY); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Dental insurance

Vision insurance

Health insurance

401(k) plan

Bonuses

Job summary

JAS Worldwide in New York is seeking an Ocean Import Specialist to manage ocean import shipments, ensuring compliance and providing solutions that meet customer expectations. You will handle bookings, prepare entries, monitor releases, coordinate with truckers, and maintain documentation.

The role requires at least 3 years in ocean imports, knowledge of US customs procedures, and strong organizational and communication skills. Competitive hourly pay and benefits are offered.

Qualifications

• Minimum 3 years’ experience in Ocean imports or related field.
• US customs laws knowledge.
• High attention to detail and ability to multitask.
• Strong organizational and communication skills.
• Proficient in Microsoft Office.
• Ability to work in a team and independently.

Responsibilities

• Manage ocean import shipments and maintain accurate documentation.
• Notify customers of arrivals, charges, and delays.
• Prepare Customs entries and classify invoices.
• Transmit information to ABI and monitor releases.
• Coordinate entry, break-bulk shipments and payments.
• Provide quotes with rates and tariffs as needed.
• Maintain files and update shipment status in systems.
• Ensure compliance with laws and company policies.

Skills

Organizational skills

Written communication

Verbal communication

MS Office

Attention to detail

Self-motivation

Teamwork

US customs knowledge

Education

High School Diploma or GED

Cargowise (C1) experience preferred

Import entry procedures knowledge preferred

FDA experience preferred

ISF knowledge preferred

OGA transactions knowledge preferred

Tools

Cargowise (C1)

Job description

JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services.

The Ocean Import Specialist is responsible for managing ocean import shipments, ensuring high-quality service that meets or exceeds customer expectations. This role involves providing effective solutions, adhering to company policies, and ensuring full compliance with relevant laws, regulations, and industry best practices.

ESSENTIAL FUNCTIONS:

• Receive and track customer bookings and orders, sending shipping instructions overseas per customer specifications or established SOPs.
• Notify customers of shipment arrivals, applicable charges, and any delays, including Customs or Exam holds.
• Prepare and process Customs entries, classify invoices, file RLF entries, handle FDA-
• Ensure documentation accuracy, including Customs classification, I.T. numbers, and commercial invoice details.
• Transmit information to ABI, verify results, and make corrections as necessary. Monitor Customs and OGA releases (e.g., USDA, FCC, DOT).
• Transmit payments for Customs duties as required.
• Manage exceptions with relevant parties and provide updates to customers.
• Maintain organized and complete files with all required documents in the proper sequence.
• Coordinate entry and break-bulk shipments and monitor shipments moving under I.T., ensuring release and payment instructions are provided within the allotted free time.
• Address customer requests and exceptions, ensuring responses align with company standards and guidelines.
• Provide job costing forecasts, manage payables/receivables accurately, and invoice customers per payment terms. Dispute incorrect vendor payables as necessary.
• Ensure Original Bill of Lading requirements are met in a timely manner.
• Arrange delivery and maintain communication with truckers until completion, including confirmation of delivery and POD updates.
• Maintain accurate shipment status in tracking and proprietary applications.
• Assist with quotes by providing rates and tariffs as needed.

SUPERVISORY RESPONSIBILITIES:

• None

QUALIFICATIONS:

• Minimum 3 years’ experience in Ocean imports or combination of education and expertise required
• Excellent organizational skills
• Excellent written and verbal skills
• Strong computer skills including Microsoft Office suite
• Detail oriented, able to multitask and meet deadlines
• Self-motivated, able to work in a team and independently
• Knowledge of US customs laws, practices and procedures
• Able to perform the essential duties of this position without posing a “direct threat” to the health or safety of self or others
• Able to interact positively and effectively with co-workers, subordinates and supervisors

EDUCATION AND EXPERIENCE:

• High School Diploma or GED required
• Minimum 3 years’ experience in Ocean imports or combination of education and expertise required
• Cargowise (C1) experience is preferred
• Experience and knowledge regarding import entry procedures, compliance, rules and regulations preferred
• Knowledge of First Port of Arrival (FPOA) entry processes is preferred
• FDA experience preferred
• Knowledge of Importer Security Filing (ISF) preferred
• Good working knowledge of OGA transactions preferred

ADDITIONAL:

The responsibilities associated with this job will change from time to time in accordance with the Company’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

In accordance with New Jersey state law, we are committed to providing pay transparency to all job applicants. For this position, the hourly pay range is $29 - $33/per/hr, depending on qualifications and experience. This range represents the full compensation potential for this role, and the specific compensation offered to the selected candidate will be based on factors such as skills, experience, and other relevant qualifications. In addition to base salary, JAS Forwarding offers a comprehensive benefits package, including dental, vision, and health insurance, 401(k), bonuses (depending on role) etc.

DEFINITIONS: (if any abbreviation, the meaning needs to be inserted)

Management retains discretion to add or change duties of this position at any time.

JAS Forwarding (USA), Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.

Where required by state law and/or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

NOTICE TO APPLICANTS

JAS USA IS A CUSTOMS BROKER, GOVERNED BY FEDERAL REGULATION. FEDERAL REGULATIONS PROVIDE THAT JAS MAY HAVE IT BROKERAGE LICENSE SUSPENDED OR REVOKED IF IT “KNOWINGLY EMPLOYED, OR CONTINUES TO EMPLOY, ANY PERSON WHO HAS BEEN CONVICTED OF A FELONY, WITHOUT WRITTEN APPROVAL OF THAT EMPLOYMENT FROM THE ASSISTANT COMMISSIONER.” JAS WILL PERFORM A BACKGROUND CHECK TO DETERMINE IF YOU HAVE BEEN CONVICTED OF A FELONY AND IF SO, ABSENT SPECIAL CIRCUMSTANCES, YOU WILL NOT BE HIRED OR WILL BE TERMINATED IMMEDIATELY.