Occupational Health Administrative Specialist - Coded Replacement

Kaiser Permanente; Vancouver (WA); On-site; USD 36,000 - 48,000; Full time

Job summary

Kaiser Permanente in Washington state seeks a Workers' compensation liaison within a medical office setting. You will act as a liaison between Occupational Health and internal and external customers, handle patient registration and check-in, and provide telephone reception and appointment services in line with regional policies.

Under the supervision of the Manager and in collaboration with the Health Care Team, you will manage multiple tasks, protect patient confidentiality, use Healthconnect

Qualifications

• Medical terminology/anatomy knowledge is required.
• Clear communication skills both written and verbal.
• Excellent customer service and dependability are essential.
• Ability to manage multiple tasks with interruptions and prioritization.

Responsibilities

• Register patients, check-in, and route to services.
• Provide telephone reception and appointment scheduling per scripts.
• Maintain Healthconnect/Agility systems and protect patient confidentiality.
• Educate injured workers and direct them to resources in the program.
• Document employment info and injury date in Healthconnect.
• Assist with claims scenarios and coordinate with care teams.
• Handle mail and direct to departments as needed.

Skills

Medical terminology

Communication (verbal & written)

Customer service

Dependability

Multitasking

Prioritization

Phone etiquette

Team collaboration

Education

High School Diploma or GED

Tools

Healthconnect

Agility

Job description

Job Summary:

To provide Workers compensation representation in the medical office setting and act as a liaison between Occupational Health and internal and external customers. Handles patient registration and check-in. Provides telephone reception and appointing services for the patient in accordance with regional policies and procedures. They work directly under the supervision of the Manager and in collaboration with the Health Care Team.

Essential Responsibilities:

• Maintain working knowledge of departmental policies and procedures. Maintain working knowledge of employer/insurer contracts to ensure contractual obligations are met. Master, exhibit and maintain proficient skills in the extensive use of multiple computer systems, including but not limited to: Healthconnect and Agility. In a professional manner manage multiple tasks simultaneously during constant prioritizing of work load and while working with numerous interruptions, some of which may be confrontational.
• Respond to requests for relevant medical treatment information to insurers, case managers and attorney representatives while simultaneously insuring patient confidentiality within current federal laws, workers comp laws and Kaiser Permanente policies. Track and assure receipt of all reports/records from outside providers relevant to injured workers. Function at all times when interacting with all contacts in a service oriented manner that promotes customer satisfaction. Messaging: Review medical chart to collect information for messages to send to health care team. Routes incoming calls from patients, physicians, nurses and other departments according to scripts and guidelines. Forwards medical and other complex inquires to appropriate personnel. Take messages as necessary. Manage electronic in-basket in multiple system applications.
• Assist and educate injured workers in person or by phone with information and available resources related to workers compensation . Direct injured workers to appropriate resource within our Program.
• Appropriately document employment information and date of injury in Healthconnect.
• Identify and report organization policy/procedure inconsistencies. Recognition and resolution of complex problems. Maintain professional appearance at all times.
• Appointing: Review medical chart to appoint according to scripts and guidelines. Assist with Scheduling/rescheduling/canceling appointments for services, according to scripts and guidelines.
• General Services: Assist patients by providing phone numbers, facility directions and office layouts; directing to other departments and administrative services for further information, for example (but not limited to) Membership Services, Dental and Pharmacy. Handle ingoing and outgoing departmental mail and correspondence with patients.
• Perform other duties as requested.

Basic Qualifications:

Experience

• Minimum one (1) recent medical office setting or related insurance experience.

Education

• High School Diploma or General Education Development (GED) required.

License, Certification, Registration

• N/A

Additional Requirements:

• Medical terminology/anatomy computer application.
• Clear communication skills both written and verbal.
• Excellent customer service skills.
• Demonstrated record of dependability and documented good attendance.
• Manage multiple tasks simultaneously during constant prioritizing of workload.
• Working with numerous interruptions, some of which may be confrontational.
• Assist with claim scenarios.
• Continuous review and prioritizing of large volume of work.

Preferred Qualifications:

• Two (2) years prior medical office experience in a hospital or medical office setting with some billing experience; OR
• Two (2) years prior working experience in workers compensation.
• Working knowledge of Kaiser Permanente organization policies/procedures and health plan coverages/benefits.
• Working knowledge of Kaiser Permanente computer systems and applications.
• Working knowledge of business office practices.
• Basic knowledge of office equipment, i.e. Fax machine, photo-copier, printer, etc.

Notes:

• This is a backfill role to cover core employees for pre-scheduled, next-day & same-day support for North Lancaster Medical Offices, On the Job - Columbia Tech Center, On the Job - Tanasbourne, On the Job - San Rafael.
• Replacement Pool, eligible for differential.
• Coded Replacement.
• Employee must meet minimum contractual availability & Employer work requirements.