OAP – Resource Administrative Professional (4-A)

Jobsitemnasa; Northern (KY); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Meaningful and impactful work

Opportunities to grow professionally

A variety of benefits

Mentorship programs for teachers and E

Summer opportunities

Job summary

Osseo Area Schools is seeking a clerical and administrative professional to support multiple site and department functions. The role involves data entry, records management, and coordinating communications with students, parents, and vendors.

You will contribute to scheduling, meeting logistics, and documentation while maintaining confidentiality and accuracy. The position emphasizes collaborative problem solving, organized workload management, and adherence to district procedures.

Qualifications

• High school diploma or GED.
• Understanding of data entry concepts.
• Knowledge of spreadsheet and database management software and word processing skills.
• Fundamentals of general office and general administrative procedures and operational requirements.
• Understanding of office equipment and typical productivity software, databases or customized systems/applications.
• Knowledge of basic record retention, record/file/database maintenance requirements.
• Understanding of data privacy requirements, laws and rules as it pertains to job assignments.

Responsibilities

• Delivering customer service that embodies the District mission.
• Assisting site/department leaders with communications.
• Acting as a liaison between parents, students, guardians, community and staff.
• Coordinating services with internal and external vendors to ensure adequate service to the school system.
• Scheduling and preparing materials, rooms and sites for meetings, events and conferences.
• Creating, updating and maintaining handbooks and manuals.
• Verifying and processing vendor invoices.
• Processing monetary deposits and refunds as needed.
• Attending meetings and recording meeting minutes as requested.
• Maintaining calendars and distributing communications.

Skills

Data entry concepts

Spreadsheet & database management

Word processing

Data privacy

Attention to detail

Education

High school diploma or GED

Job description

Job ID: 5924186
Application Deadline: Posted until filled

Starting Date: Sep 28, 2026

Job Summary

To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized clerical and technical duties related to the assignment or placement, as well as related responsibilities requiring creative solutions to specialized site/department needs. Answer correspondence and assemble highly confidential and sensitive information. Interact with a diverse group of external customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize and carry out a diversified workload, and make recommendations for changes in office practices or procedures.

Responsibilities and tasks include

Customer Service

• Delivering customer service that embodies the District mission.
• Assisting site/department leaders with communications.
• Acting as a liaison between parent(s), student(s), guardian(s), community and site/department staff.
• Communicating and coordinating services with internal and external vendors to ensure adequate service to our school system.

General Office

• Delivering support for multiple site, departmental and/or program initiatives.
• Performing general office duties such as typing, filing, copying, faxing.
• Scheduling and preparing materials, rooms and sites for meetings, events and/or conferences.
• Creating, updating and maintaining handbooks and manuals.
• Ordering supplies and tracking inventory (general office and equipment).
• Verifying and processing vendor invoices.
• Processing monetary deposits and/or refunds as needed.
• Attending meetings and recording meeting minutes as requested.
• Developing and distributing communications to site/department, and internal and/or external vendors.
• Maintaining site, department and/or supervisor’s calendar.

Records

• Scanning and/or retrieving information located on the system’s network.
• Creating and/or entering data into spreadsheets and/or databases.
• Preparing and maintaining records (staff and student records).
• Maintaining and updating records for site/department.
• Creating, updating and maintaining handbooks and manuals.
• Coordinating name badge renewal for site/department.

Organizational Management

• Providing work direction for special projects/assignments.
• Assisting with staffing database input.
• Maintaining records on staff absences.
• Assisting with the interviewing process with applicants and supervisors.

Health and Safety

• Assisting and coordinating with Human Resources the access rights to site/building systems.
• Maintaining and distributing emergency call lists.
• Issuing leave/appointment passes/partial absence slips to students.
• Maintaining a safe environment for students.
• Supervising students at lunch and recess as needed.
• Facilitating communication between site/department leaders/staff to alert about emergency situations.
• Coordinating and monitoring drills and evacuations.
• Organizing the bus safety program
• Performing other comparable duties of a like or similar nature as assigned.

Minimum qualifications include

High school diploma or GED.

Knowledge, skills, and abilities include:

• Understanding of data entry concepts.
• Knowledge of spreadsheet and database management software and word processing skills.
• Fundamentals of general office and general administrative procedures and operational requirements.
• Understanding of office equipment and typical productivity software, databases or customized systems/applications.
• Knowledge of basic record retention, record/file/database maintenance requirements.
• Understanding of data privacy requirements, laws and rules as it pertains to job assignments.

Skilled in

• The attributes of an efficacious learner: resourceful, self-directed, responsible, problem solver and skilled communicator.
• The ability to collaboratively solve problems.
• The ability to work in an organized, efficient, and process-oriented manner.
• The ability to apply and follow record keeping procedures and protocols to maintain and process data.
• The ability to perform work assignments requiring attention to detail, confidentiality, precision and accuracy in accordance with set deadlines.
• The ability to perform assigned functions with minimal direction in accordance with established set departmental operations.
• Bargaining unit: Osseo Administrative Professionals (OAP)

Salary

View salary grid on the respective bargaining unit listed above, accessible via our Employee Contracts page

Work schedule

Monday through Friday

FTE

8 hours per day

Desired start date

September 28, 2026

Osseo Area Schools offers

• Meaningful and impactful work
• Opportunities to grow professionally
• A variety of benefits
• Mentorship programs for teachers and educational support professionals
• Summer opportunities
• …and more!

Equal Employment Opportunity Statement

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran’s Preference

If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation

If you have a disability that requires an accommodation during the selection process, please email Human Resources at [e-mail] or call 763-391-7007.

Background Check Upon Conditional Offer

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis.