Nursing Support Specialist

Prisma Health; Greenville (SC); On-site; USD 42,000 - 66,000; Full time

Job summary

Prisma Health in Greenville, SC is seeking an Administrative Support specialist for Emergency Services Administration at Greenville Memorial Hospital. You will support nurse managers and nursing directors, manage data entry, inventory, and budget-related tasks to keep daily operations running smoothly.

You will collaborate with Finance, Supply Chain, IT and Engineering to control costs, track expenditures, and improve processes. Day shifts, supporting hospital operations.

Qualifications

• Associate’s degree in business or related field.
• Two years experience in a similar role performing related functions such as inventory management of supplies & equipment and/or budget monitoring.
• Healthcare business environment experience preferred.
• In lieu of the Associate’s degree requirement will accept a High School Diploma or GED and 3 years experience in a similar role performing related functions such as inventory management of supplies & equipment and/or budget monitoring.
• None required

Responsibilities

• Provide administrative support for designated acute care nursing units and service lines.
• Assist in data collection, inventory and repair records for supplies and equipment.
• Track expenditures, identify budget discrepancies, and support cost containment.
• Collaborate with Finance, Supply Chain, IT and Engineering on supply and expense management.
• Support budgeting: participate in preparation and monitoring of budgets for equipment and supplies.
• Prepare capital budget requests and order capital as approved.
• Handle data entry, meeting minutes, and administrative clerical tasks.
• Assist with timekeeping and staffing schedules as needed.

Skills

Data entry

Budget monitoring

Inventory management

Interdepartmental communication

Education

Associate’s degree in business or related field

High School Diploma or GED + 3 years related experience

Job description

Inspire health. Serve with compassion. Be the difference.

Job Summary

Works in collaboration with Nurse Managers and under the general direction of a Nursing Director, Associate CNO or Regional CNO to provide administrative support for designated acute care nursing units and service lines in accordance with established standards and practices. Supports daily operations of the clinical area, is responsible for data collection, inventory and repair records as it pertains to supplies and equipment. Serves as a resource to managers in tracking expenditures, reducing costs, and identifying budget discrepancies. Collaborates with hospital departments of Finance, Supply Chain Management, IT and Engineering to ensure proper supply and expense management in the assigned department.

Accountabilities

Unit Operations - 50%

Serves as a resource person for nursing unit personnel by providing information related to indirect patient care services e.g., supplies, manuals, equipment, etc.

Facilitates nursing unit operations by functioning as a liaison to other hospital departments as appropriate.

Coordinates the maintenance of a safe, clean and functional physical environment for assigned units in accordance with regulatory standards.

Monitors equipment function and initiates requests for repairs and/or coordinates equipment recalls. Identifies needs for new capital.

Manages ordering, purchasing, stocking and inventory of equipment and supplies as appropriate.

Ensures staff are aware of recalls, backorders, etc.

Researches and compiles information on new equipment and supplies.

Interfaces with materials management to resolve problems and/or issues.

Identifies opportunities for process improvement and participates in on-going process improvement activities.

Financial/Budget - 25%

Participates in preparation and monitoring of budgets for assigned areas specific to equipment and supplies.

Prepares capital budget requests and orders capital as approved.

Assists in maintaining budget for fiscal control of supplies and inventory. Monitors supplies, identifies trends and initiates cost containment initiatives as appropriate.

Provides financial information related to expense budget reports.

Assist in development of and/or participates in programs and projects which support the philosophy, goals and objectives of Nursing Services for Prisma Health. - 10%

Administrative/Clerical Support - 15%

Provides administrative and clerical support as needed for unit operations including but not limited to: data entry, filing, meeting minutes, preparing evaluation packets and/or new hire interview packets, etc.

May assist with timekeeping, staffing schedules and/or staffing coverage as needed.

Supervisory/Management

This is a non-management job that will report to a supervisory, manager, director, or executive.

Minimum Qualifications

Education - Associate’s degree in business or related field

Experience - Two years experience in a similar role performing related functions such as inventory management of supplies & equipment and/or budget monitoring is required. Experience in a healthcare business environment is preferred.

Optional:

In lieu of the Associate’s degree requirement will accept a High School Diploma or GED and 3 years experience in a similar role performing related functions such as inventory management of supplies & equipment and/or budget monitoring.

Required Licensures -

None required

Work Shift

Day (United States of America)

Location

Greenville Memorial Hospital

Facility

Greenville Memorial Hospital

Department

Emergency Services Administration

Share your talent with us! Our vision is simple: to transform healthcare for the benefits of the communities we serve. The transformation of healthcare requires talented individuals in every role here at Prisma Health.