Nuclear / Defence Document Management And Document Control Engineer

Tata Consultancy Services; Cincinnati (OH); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Discretionary Annual Incentive

Comprehensive Medical Coverage: Health

Dental & Vision

401K Plan

Certification & Training Reimbursement

Vacation, Time Off, Sick Leave & &

Holidays

Job summary

Tata Consultancy Services Limited in Cincinnati, OH is seeking an Engineer in Technology with expertise in documents, EDMS, and records management. The role focuses on managing placeholders, file uploads, transmittals, and deliverable reviews within defined workflows, ensuring timely responses and meticulous documentation across project records.

Responsibilities include coordinating with stakeholders, maintaining designated repositories, monitoring deadlines, and producing consolidated responses

Qualifications

• Export control scope experience related to Nuclear/Defence Document Control & Management.
• Bachelor of Computer Science.

Responsibilities

• Obtain placeholders from requisite EDMS, in lieu of documents, and pair with PLM ID and source metadata.
• Perform file upload and transmittal, including defined metadata, with applicable watermarking, from source location to specified EDMS(s) as per process.
• Issue documents for review, approval or acceptance as per process.
• Monitor to ensure defined durations are adhered to and overdues are managed to closure.
• Provide consolidation of responses, including a table of comments for dispositioning, as applicable.
• Create and/or revise Vendor Response folders based on scheduled or received deliverables.
• Perform monitoring of requests for and inquiries of, and subsequent correspondences as per process.
• Monitor for and confirm acknowledgement of received deliverable(s), where applicable Issue Forms and Workflows.
• Retain information in designated repository and notify responsible person(s) for further actioning Vendor Deliverables.
• Obtain new or revised deliverable from source location and perform as per process, up to transmittal or workflow, and subsequent updating of source location with reviewed, accepted, stamped and sealed files.
• Requests for Information and Design Input Requests.
• Ensure responses are provided or received within defined durations and overdues are managed to closure.
• Retain non-quality records in designated repositories where required for business or evidentiary reasons and allowed by project-specific contract language.
• Record Changes and Deliverable Registers.
• Manage the delivery of project specific deliverables, including monitoring for when deliverables are available and ready to send, received and ready to review, or changes have occurred to any already sent or received deliverable, including revisioning, supersedure or obsolescence External Project Documents.
• Support assessment and ingestion of external project documents as per process.
• Facilitate process, maintain index, and records of job aids, reference documents, change actions & nbsp; External Design Content.
• Support requests for content from common data environments as per process EDMS Admin Support.
• Support administration with user, project, access control, and other standard support requests Document Authoring.
• Create content, plans, procedures, specifications, work instructions, and guides for standard work, as well as project specific needs including customer, industry and regulatory requirements Dispositioning, Digitization and Storage.
• Provide onsite support for dispositioning, digitization and storage of physical information.
• Interface with responsible owners and stakeholders on content decisions.
• Coordinate logistics of physical deliveries and receipt of goods to long-term storage providers.
• Provide weekly data on volume by project and by deliverable type on a Document Controller basis, planned v actual, requested v delivered, on schedule v late, backlog, throughput, and conditions related to quality, including first pass yield, defect trends, CRs and corresponding measures.
• Perform daily task level statusing of activities started, in-process, or completed related to schedule, time control, forms, workflows, and other progress measurement systems.
• Organizing timelines, ensuring deliverables are completed on schedule and within budget.
• Data-Driven Decision Making.

Skills

Export control scope experience - Nuc/

Education

Bachelor of Computer Science

Job description

Job Description

Must Have Technical/Functional Skills

• Export control scope experience related to Nuclear/Defence Document Control & Management.

Roles & Responsibilities

Placeholders, File Uploads and Transmittals

• Obtain placeholders from requisite EDMS, in lieu of documents, and pair with PLM ID and source metadata
• Perform file upload and transmittal, including defined metadata, with applicable watermarking, from source location to specified EDMS(s) as per process
• Issue documents for review, approval or acceptance as per process
• Monitor to ensure defined durations are adhered to and overdues are managed to closure
• Provide consolidation of responses, including a table of comments for dispositioning, as applicable
• Create and/or revise Vendor Response folders based on scheduled or received deliverables
• Perform monitoring of requests for and inquiries of, and subsequent correspondences as per process

Monitor for and confirm acknowledgement of received deliverable(s), where applicable Issue Forms and Workflows

Retain information in designated repository and notify responsible person(s) for further actioning Vendor Deliverables

Obtain new or revised deliverable from source location and perform as per process, up to transmittal or workflow, and subsequent updating of source location with reviewed, accepted, stamped and sealed files Requests for Information and Design Input Requests

Ensure responses are provided or received within defined durations and overdues are managed to closure

Business Records

• Retain non-quality records in designated repositories where required for business or evidentiary reasons and allowed by project-specific contract language

Monitor external EDMS systems considered non-qualified for criteria requiring record creation and retention Record Changes

Perform external EDMS systems assessment for determining impact of administrative record changes Deliverable Registers

Manage the delivery of project specific deliverables, including monitoring for when deliverables are available and ready to send, received and ready to review, or changes have occurred to any already sent or received deliverable, including revisioning, supersedure or obsolescence External Project Documents

• Support assessment and ingestion of external project documents as per process

Facilitate process, maintain index, and records of job aids, reference documents, change actions &nb sp; External Design Content

Support requests for content from common data environments as per process EDMS Admin Support

Support administration with user, project, access control, and other standard support requests Document Authoring

Create content, plans, procedures, specifications, work instructions, and guides for standard work, as well as project specific needs including customer, industry and regulatory requirements Dispositioning, Digitization and Storage

• Provide onsite support for dispositioning, digitization and storage of physical information
• Interface with responsible owners and stakeholders on content decisions

Coordinate logistics of physical deliveries and receipt of goods to long-term storage providers Data Analytics

Provide weekly data on volume by project and by deliverable type on a Document Controller basis, planned v actual, requested v delivered, on schedule v late, backlog, throughput, and conditions related to quality, including first pass yield, defect trends, CRs and corresponding measures

Progress Updates

• Perform daily task level statusing of activities started, in-process, or completed related to schedule, time control, forms, workflows, and other progress measurement systems

Generic Managerial Skills, If any

• Organizing timelines, ensuring deliverables are completed on schedule and within budget
• Data-Driven Decision Making

Salary Range: $100,000 - $120,000 per year

TCS Employee Benefits Summary:

• Discretionary Annual Incentive.
• Comprehensive Medical Coverage: Medical & Health, Dental & Vision, Disability Planning & Insurance, Pet Insurance Plans.
• Family Support: Maternal & Parental Leaves.
• Insurance Options: Auto & Home Insurance, Identity Theft Protection.
• Convenience & Professional Growth: Commuter Benefits & Certification & Training Reimbursement.
• Time Off: Vacation, Time Off, Sick Leave & Holidays.
• Legal & Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing.

Location

Cincinnati, OH

Function

TECHNOLOGY

Role

Engineer

ID

434897

Skills

Documentation Development

Salary Range

$100,000 - $120,000

Desired Candidate Profile

Qualifications

BACHELOR OF COMPUTER SCIENCE