Nonprofit Staff Accountant — Grants & GAAP

HomeFirst; San Jose (CA); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) matching

Paid holidays

PTO

Job summary

HomeFirst Staff Accountant in San Jose, CA joins a nonprofit finance team to manage general ledger activities, month-end close, and grant billing, ensuring GAAP compliance and accurate financial reporting. Proficiency with NetSuite and Excel is required; experience with Concur and Ramp is a plus as we track expenses and reimbursements.

You will collaborate with program staff, support audits, and help strengthen internal controls as we grow our services to end homelessness in the Bay Area.

Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• 4+ years of accounting experience, preferably in nonprofit, government, or grant-funded environments.
• Experience with grant billing, cost allocation, and compliance (federal Uniform Guidance/2 CFR 200 a plus)

Responsibilities

• Prepare and manage general and subledger accounting entries, ensuring accurate, timely, cost effective and user-friendly results in accordance with GAAP fund accounting.
• Maintain and balance accounts by verifying, posting, and reconciling transactions, and resolving discrepancies.
• Perform monthly, quarterly and year-end closing functions including reviews, reconciliations, reserve adjustments, net asset reclasses, and compliance with grant requirements and restrictions.
• Maintain accounting systems and processes for internal controls, accuracy, and efficiency.
• Support preparation for annual financial statement audits and single audits
• Maintain organized, audit-ready files for grant and program transactions
• Assist with accounts payable/receivable as needed
• Participate in ongoing budget versus actual reviews, analyze key variances, and provide information and feedback as appropriate.
• Summarize financial results by collecting information, reviewing account balances, and analyzing results.
• Accounts Payable - Review all invoices to ensure correct approval and coding prior to posting and payment of invoices
• Process checks and prepare for deposit
• Process check requests and vendor invoices 1099/W9 record maintenance
• Reconcile vendor statements, research, and correct discrepancies
• Input and maintain accounts payable records
• Generate accounts payable reports; review and analyze payment schedule
• Maintain accurate filing system for accounts payable records
• Assist with Month-End Closing procedures
• Perform other duties as assigned
• Rental Assistance Oversight - Process and track rental/housing assistance payments to landlords and clients in accordance with program guidelines
• Verify eligibility documentation and payment authorizations before disbursement
• Maintain client-level financial records ensuring confidentiality and accuracy
• Reconcile rental assistance disbursements against program budgets and funding source restrictions
• Identify and resolve discrepancies in payment requests, duplicate payments, or documentation gaps
• Coordinate with case managers/program staff to ensure timely and compliant payment processing
• Support internal controls to prevent fraud, errors, or misuse of rental assistance funds
• Grant Billing & Compliance - Prepare and submit accurate, timely invoices and reimbursement requests to government, and private funders (e.g., OSH, and other agencies)
• Track grant budgets, expenditures, and remaining balances across multiple funding sources
• Ensure expenses are properly coded and allocated in accordance with grant agreements and cost allocation plans
• Reconcile grant revenue and receivables to the general ledger
• Monitor grant spend-down to avoid lapses or under/over-billing
• Assist with the preparation of financial reports required by funders (monthly, quarterly, annual)
• Maintain supporting documentation for audits, monitoring visits, and single audit (Uniform Guidance) requirements
• Track grant deadlines, reporting schedules, and renewal/amendment dates

Skills

GAAP knowledge

Analytical skills

Communication skills

Time management

Discretion with confidential info

Financial reporting

Grant management

Education

Bachelor’s degree in accounting

Tools

NetSuite

Microsoft Excel

Concur

Ramp

Job description

HomeFirst Staff Accountant in San Jose, CA joins a nonprofit finance team to manage general ledger activities, month-end close, and grant billing, ensuring GAAP compliance and accurate financial reporting. Proficiency with NetSuite and Excel is required; experience with Concur and Ramp is a plus as we track expenses and reimbursements.

You will collaborate with program staff, support audits, and help strengthen internal controls as we grow our services to end homelessness in the Bay Area.