New Hires Specialist

Michoacana Marketing Services; Houston (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

Michoacana Marketing Services is seeking a New Hire Specialist to remotely assist store managers and new employees as they join the company and help them complete the necessary paperwork.

You will collect documents, support ADP workflows, and provide new hires with manuals and access credentials. Bilingual English/Spanish, strong HRIS and MS Office skills, and discretion with confidential information are essential.

Qualifications

• Bilingual English/Spanish required for oral and written communication.
• Proven work experience in HR onboarding or a related HR role.
• Experience with MS Office, especially Excel.
• Hands-on experience with HRIS systems.
• Basic knowledge of labor legislation.
• Solid verbal and written communication skills.
• Ability to handle sensitive and confidential information.

Responsibilities

• Process new hires and ensure completion of all required paperwork.
• Assist with all required documentation for Form I-9 purposes.
• Remotely assist store managers and employees with digital company paperwork.
• Assist with ADP profile registrations.
• Assist new hires with completion of all digital and paper forms.
• Provide new hires with manuals, guidelines, and passwords, as needed.
• Contribute to team effort by achieving related results as needed.
• Answer phones in a professional manner and route calls as necessary.
• Perform any other tasks assigned by supervisor.

Skills

Bilingual English/Spanish

HR onboarding experience

MS Office (Excel)

HRIS experience

Labor law basics

Strong communication

Confidential information handling

Team player

Tools

MS Excel

HRIS

Job description

As a New Hire Specialist, you will be responsible for remotely assisting store managers and new employees as they join the company and help them complete the necessary paperwork. You are also responsible for collecting all the required documents from the new hire.

Main Functions and Responsibilities:

• Processing New Hires
• Assisting with all required documentation for form I9 purposes
• Remotely assisting store managers and employees with digital company paperwork
• Assisting with ADP profile registration
• Assists new hires with completion all the necessary digital and paper forms
• Providing new hires with manuals, guidelines, and passwords, as needed.
• Contributes to team effort by accomplishing related results as needed.
• Answering phones in a professional manner, and routing calls as necessary.
• PERFORMS ANY OTHER TASK ASSIGNED BY SUPERVISOR.

Requirements and Skills:

• Bilingual English/Spanish is a must. Oral and written.
• Proven work experience as an HR Onboarding Specialist or in relevant HR role
• Experience with MS Office, especially MS Excel
• Hands-on experience with Human Resources Information Systems (HRIS)
• Basic knowledge of labor legislation
• Solid communication skills (verbal and written)
• Team spirit
• An ability to handle sensitive and confidential information
• No or very limited physical effort required.
• No or very limited exposure to physical risk.
• Works in a fast-paced environment.
• Work is normally performed in a typical interior/office work environment.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This document describes the current position. It is not an employment contract. Our Company reserves the right to modify job duties or job descriptions at its discretion.