National Commercial Title Coordinator & Processor

First Search Inc; New York (NY); Hybrid; USD 100,000 - 150,000; Full time

Job summary

Top Echelon Software, LLC is recruiting a National Commercial Title Coordinator and Processor for its Midtown Manhattan office. The role focuses on managing commercial real estate transactions, coordinating with lenders, attorneys, and clients, and ensuring accurate title commitments and final policies.

The ideal candidate brings 4+ years of commercial title experience, strong underwriting and communication skills, and a collaborative approach to work with underwriters, closers, and external

Qualifications

• 4+ years in commercial title processing or related real estate transaction role.
• Experience assisting senior underwriters in evaluating complex commercial transactions.
• Strong knowledge of title insurance, underwriting, title commitments, and related documents.
• Ability to coordinate with lenders, attorneys, commercial real estate agents, buyers, sellers and other stakeholders.
• Excellent written and verbal communication and client service mindset.
• Detail-oriented with strong organizational skills to manage multiple transactions.
• Willingness to learn advanced underwriting concepts.

Responsibilities

• Open and establish new transaction files and draft preliminary requirements, exceptions, and notes for title commitments.
• Review purchase, sale, loan documents, affidavits, title documents, surveys, and due diligence to identify issues and risks.
• Coordinate all aspects of title orders from opening to closing; maintain client and internal communication.
• Assist senior underwriters by gathering and organizing documentation for underwriting decisions.
• Order, track, and review due diligence items (title searches, UCCs, tax certifications, etc.).
• Analyze title searches, surveys, and legal descriptions to identify defects or discrepancies.
• Prepare accurate title commitments, preliminary reports, endorsements, and final policies.
• Work with escrow and closing teams to clear title requirements and readiness for closing.
• Communicate with agents, attorneys, lenders, and stakeholders to obtain missing information and ensure smooth workflow.
• Assist in resolving curative issues by researching public records and coordinating corrective documents.
• Prepare endorsement packages, policy schedules, and supporting materials for underwriting review.
• Maintain detailed notes and logs for audit readiness and compliance.
• Support post-closing processes including policy issuance and recording verification.
• Monitor workflow and deadlines across multiple files to meet service expectations.
• Provide administrative and technical support for underwriting projects and process improvements.

Skills

Commercial title processing

Underwriting support

Title insurance knowledge

Lender coordination

Stakeholder communication

Analytical skills

Attention to detail

Team collaboration

Learning new concepts

Office software proficiency

Tools

Title production software

Office suite

Document management software

Job description

MUST FILL QUICKLY!!!

Real Estate & Title Services

NATIONAL COMMERCIAL TITLE COORDINATOR AND PROCESSOR

Location: New York, NY (Midtown Manhattan)

HYBRID

*PLEASE NOTE THIS IS FOR TITLE INSURANCE, NOT PROPERTY, RISK, ETC. INSURANCE!

Our client, a prestigious title company, is seeking an experienced National Commercial Title Coordinator and Processor to join its Midtown New York City office. This is an excellent opportunity for a detail-oriented professional to play a key role in facilitating commercial real estate transactions while working in a collaborative and fast-paced environment.

Candidate Profile

• 4+ years of substantive experience as a commercial title processor, title coordinator, assistant or junior underwriter or similar commercial real estate transaction role
• Experience assisting senior underwriters in evaluating complex commercial transactions and determining insurability.
• Strong understanding of commercial title insurance, underwriting principles, title commitments, title insurance, surveys, and commercial real estate transaction documentation
• Experience coordinating with lenders, attorneys, commercial real estate agents, buyers, sellers, and other transaction stakeholders
• Ability to work collaboratively with underwriters, processors, closers, and external stakeholders.
• Strong analytical skills w with the ability to interpret legal documents and identify potential title defects or risks.
• Proficiency with title insurance production software, related industry technology platforms, and standard office applications. Excellent written and verbal communication skills and a client service mind-set
• High attention to detail and strong organizational skills with the ability to manage multiple, complex commercial transactions simultaneously.
• Detail-oriented approach with a commitment to accuracy, quality, and client service
• Willingness to learn advanced underwriting concepts and grow into more complex commercial work.

What You’ll Do

• Open and establish new transaction files, draft preliminary requirements, exceptions, and notes for title commitments under the guidance of underwriting staff and maintain accurate records throughout transaction.
• Review commercial real estate purchase, sale, loan documents, affidavits, title documents, surveys, and other needed due diligence to identify title issues, underwriting risks, and required curative actions.
• Coordinate all aspects of commercial title orders from opening through closing, ensuring timely communication with clients, lenders, attorneys, brokers, and internal teams.
• Assist senior underwriters by gathering, reviewing, and organizing all necessary documentation for commercial underwriting decisions.
• Order, track, and review due diligence items including title searches, municipal lien reports, UCCs, tax certifications, and other required documentation.
• Analyze title searches, surveys, plats, legal descriptions, corporate records, and recorded documents to identify defects or discrepancies.
• Prepare accurate title commitments, preliminary reports, endorsements, settlement statements, and final policies in accordance with company and regulatory standards.
• Draft preliminary requirements, exceptions, and notes for title commitments under the guidance of underwriting staff.
• Work closely with escrow officers and closing teams to clear title requirements, resolve curative issues, and ensure readiness for closing.
• Communicate with agents, attorneys, lenders, and stakeholders to obtain missing information, clarify transaction details, and maintain smooth workflow.
• Assist in resolving curative issues by researching public records, coordinating corrective documents, and tracking outstanding requirements.
• Prepare endorsement packages, policy schedules, and supporting materials for final underwriting review and approval.
• Maintain detailed file notes, communication logs, and documentation throughout the transaction lifecycle to ensure compliance and audit readiness.
• Support post‑closing processes including policy issuance, recording verification, delivery of final documents, and follow‑up on outstanding items.
• Monitor workflow, prioritize multiple commercial files, and ensure deadlines and service expectations are consistently met.
• Provide administrative and technical support for underwriting projects, audits, and process improvements within the commercial title department.
• Participate in ongoing training to expand knowledge of commercial underwriting principles, risk evaluation, and advanced title concepts.

Why Join Us?

This is an exciting opportunity to join a respected title services organization known for its professionalism, client service, and commitment to excellence. The role offers a dynamic mix of transaction management, client interaction, and operational coordination, providing meaningful responsibility and long‑term career growth potential. You will work alongside experienced industry professionals in a collaborative environment that values accuracy, efficiency, and exceptional service.

Compensation & Benefits

• Salary range: $100,000 – $150,000+ This hiring range is a reasonable estimate of the base pay range for this position at the time of posting. Pay is based on a number of factors which may include job-related knowledge, skills, experience, business requirements, qualifications, and geographic location.

Our client is an Equal Opportunity Employer.