NAC TechOps Administrative Coordinator

NAC; Anchorage (AK); On-site; USD 42,000 - 54,000; Full time

Job summary

Northern Air Cargo in Anchorage, Alaska, is seeking an experienced Administrative/Operations Support professional to assist Technical Operations. You will manage travel arrangements, document meetings, and maintain office supplies while ensuring safety and efficiency.

The role requires strong Microsoft Office skills, meticulous records handling, and the ability to work independently in a fast-paced environment. Flexible scheduling and collaboration with IT and management are essential.

Qualifications

• High School Diploma and/or GED required.
• Associate's degree in business administration preferred.
• 4+ years of experience in administrative support and/or records management.
• Must have a valid driver's license at all times.

Responsibilities

• Manages and arranges travel accommodations for Technical Operations personnel as needed.
• Documents, maintains, and distributes comprehensive meeting minutes and summaries.
• Ensures all public and employee spaces are maintained, stocked, presentable and professional.
• Directly orders and/or picks up all required facility office supplies, ensuring inventory control and budgets are maintained.
• Provides daily general administrative support, data entry filing, scanning, auditing, reporting, special projects or event assistance to the Technical Records Department.
• Manages concur expense reports for assigned personnel, ensuring timely completion.
• Track departmental action items, deadlines, projects and administrative requirements.
• Supports employee appreciation and company events including setup and food orders.
• Coordinates with IT to ensure required office equipment and escalates repairs as needed.
• Coordinate meetings, calendars, conference rooms, communications and departmental activities.
• Assists department manager with written communication with internal and external customers.
• Collaborates and trains with other administrative staff; provides back-up during vacations/illness.
• Promotes safety and continuous improvement throughout the organization.
• Performs additional duties as assigned by managers.

Skills

Data entry

Microsoft Office

Independent work

Education

High School Diploma

Associate's degree preferred

Tools

Microsoft Office

Records management software

Job description

Description

COMPANY INFORMATION

Northern Air Cargo is part of the Saltchuk Family of Companies. Our mission is to provide safe, reliable aviation services for our customers and create a place for employees to build long-term careers. Northern Air Cargo services customers in Alaska.

RESPONSIBILITIES

• Manages and arranges travel accommodations (transportation, lodging, etc.) for Technical Operations personnel as needed.
• Documents, maintains, and distributes comprehensive meeting minutes and summaries.
• Ensures all public and employee spaces are maintained, stocked, presentable and professional.
• Directly orders and/or picks up all required facility office supplies, ensuring inventory control and budgets are maintained.
• Provides daily general administrative support, data entry filing, scanning, auditing, reporting, special projects or event assistance to the Technical Records Department.
• Manages concur expense reports for assigned personnel, ensuring credit card holders within the Technical Operations Department complete and submit accurate and timely expense reports.
• Track departmental action items, deadlines, projects and administrative requirements.
• Supports employee appreciation and company event requirements including but not limited to, set-up and preparation, food orders and supplies, and facility/equipment cleanup.
• Coordinates with IT Department to ensure Technical Operations has all required office equipment needed to conduct daily operations - escalating repair and equipment replacement tickets as needed.
• Coordinate meetings, calendars, conference rooms, communications and departmental activities.
• Assists department manager with managing and tracking written communication between internal and external customers.
• Collaborates and trains with other company administrative staff. Providing back-up support as needed during vacations/illness.
• Promotes a strong safety culture and continuous improvement mindset throughout the organization.
• Performs additional duties as assigned by the Manager of Technical Records, Director of Quality Control (Chief Inspector) or Vice President of Technical Operations.

POSITION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

• High School Diploma and/or GED required
• Associate's degree in business administration or related field preferred (In lieu of degree, additional 2 years or more of related experience may suffice)
• 4+ years of experience in administrative support and/or records management
• Must have a valid driver's license at all times

Knowledge, Skills, and Abilities

• Respond effectively to changing priorities and time-sensitive operational needs.
• Understanding of records management, document control, and confidential information handling.
• Strong computer and data-entry skills, including the ability to learn department specific software systems.
• Proficiency with Microsoft Office Applications (Word, Excel, PowerPoint, Outlook, Teams, etc.)
• Ability to work independently, identify administrative needs, takes initiative and makes sound operational decisions while supporting a team in a fast-paced environment.

Language and Communication Skills

• This role has a high level of communication with company management, varied internal stakeholders, staff, regulators, external stakeholders, etc.
• Demonstrated ability to follow oral and written instructions.
• Demonstrated ability to give clear written and oral instructions to team members, vendors or other stakeholders.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, etc.
• Ability to write reports, correspondence and other related materials.
• Requires ability to respond effectively verbally and in writing to inquiries and department stakeholders

WORK ENVIRONMENT

• Work is primarily performed in a professional office environment supporting Technical Operations, with periodic activity in Aircraft Maintenance, hangar, warehouse and operational areas.
• Must be able to work flexible schedules including nights, weekends, and holidays as operationally required.
• May occasionally be exposed to aircraft noise, moving equipment, machinery, fumes, varying temperatures, and other conditions associated with hangar and maintenance environments.
• Use of company vehicle(s) to accomplish tasks and expediting needs as required.

PHYSICAL EFFORT

• Requires frequent use of computers, phones, office and kitchen equipment, and extended periods of sitting and computer-based work.
• Manual dexterity is required for input into or manipulation of spreadsheets, composing composition and reports, etc.
• The employee must be able to occasionally lift and/or move up to 25-35 pounds.

The intent of this Description is to provide a representative summary of the major responsibilities performed and results expected by persons assigned to this job. It is not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. Incumbents may be required to perform other job-related tasks other than those specifically presented in this description.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.