Museum Events Intern: On-Site & Logistics

Speed Art Museum; Louisville (KY); On-site; USD 15,000 - 21,000; Part time

Job summary

The Speed Art Museum is seeking an Administrative Assistant to support the Special Events Department with facility rentals and museum events. This part-time, non-exempt role offers up to 20 hours per week for 12 weeks in Louisville, Kentucky.

You will manage the events database, assist on-site during events, coordinate logistics, and help with post-event surveys and reporting. Strong MS Office skills, confidentiality, teamwork, and weekend availability are essential.

Qualifications

• High school diploma required; some college preferred.
• Excellent organizational and communication skills.
• Ability to handle confidential information with discretion.
• Availability for some nights and weekends to staff events.

Responsibilities

• Use the current database for facility rentals and event tracking.
• Assist on-site at museum events, programming, rehearsals and tours.
• Coordinate logistics: location, room setup, A/V, catering, and vendors.
• Distribute post-event surveys and compile data for reports.
• May supervise delivery and setup of external vendors as needed.
• Maintain Event One-Sheets, floorplans, and inventory.

Skills

MS Office

Attention to detail

Organizational skills

Verbal & written communication

Teamwork

Confidentiality

Event coordination

A/V knowledge

Evenings/weekends

Professional appearance

Education

High school diploma

Some college

Tools

A/V equipment basics

Job description

The Speed Art Museum is seeking an Administrative Assistant to support the Special Events Department with facility rentals and museum events. This part-time, non-exempt role offers up to 20 hours per week for 12 weeks in Louisville, Kentucky.

You will manage the events database, assist on-site during events, coordinate logistics, and help with post-event surveys and reporting. Strong MS Office skills, confidentiality, teamwork, and weekend availability are essential.