Municipal Administrative Specialist — City Manager Support

City of Chico; Chico (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

4.5% General Salary Increase (Jan 2027

Job summary

The City of Chico seeks an Administrative Specialist to provide high-level support to the City Manager's Office. The ideal candidate is highly organized, responsive, service-oriented, and adept at coordinating schedules, preparing correspondence and documents, and supporting meetings and Council-related activities.

This position requires managing multiple priorities, keeping accurate records, and communicating effectively with staff, community members, and external partners.

Qualifications

• Detail-oriented administrative professional with strong organizational skills.
• Ability to coordinate complex schedules and calendars.
• Proficient in preparing letters, memoranda, and reports.
• Excellent communication with staff, public, and external partners.
• Capable of managing multiple priorities with accuracy.

Responsibilities

• Attend meetings and support Council activities.
• Prepare memoranda, letters, summaries, and reports for the City Manager's Office.
• Assist in budget-related tasks and maintain fiscal records.
• Process purchasing requests, invoices, and contracts as assigned.
• Maintain department records, filing systems, and data entry.

Skills

Detail-oriented

Schedule coordination

Document preparation

Communication

Multi-tasking

Job description

The City of Chico seeks an Administrative Specialist to provide high-level support to the City Manager's Office. The ideal candidate is highly organized, responsive, service-oriented, and adept at coordinating schedules, preparing correspondence and documents, and supporting meetings and Council-related activities.

This position requires managing multiple priorities, keeping accurate records, and communicating effectively with staff, community members, and external partners.