Multi-State Payroll Specialist — Precision & Impact

Neighborly; Town of Texas (WI); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Hybrid work model

Comprehensive benefits

Equity opportunities

Bonus opportunities

Job summary

Neighborly is seeking a Payroll Specialist to support accurate and timely payroll processing across multiple states, manage payroll records, and assist with payroll accounting.

The role requires detail-orientation, organization, and the ability to work in a fast-paced team. Hybrid work model with office in Waco, TX. Join a company with 40+ years of experience and equity/bonus opportunities.

Qualifications

• High School Diploma with 3+ years of payroll experience; equivalent combinations considered.
• Multi-state payroll and taxes; confidential data handling and discrepancy resolution.
• Proficiency in MS Office (advanced Excel with pivot tables and VLOOKUP) and HRIS/payroll systems.
• Strong organizational and communication skills with ability to meet deadlines.
• Independent worker who can also collaborate in a fast-paced team.

Responsibilities

• Process payroll records accurately and on time across multiple states, including new hires, terminations, adjustments, deductions, 401(k) contributions, and payroll taxes.
• Partner with supervisors to confirm accurate timekeeping and pay reporting.
• Prepare, process, and distribute payroll checks and adjustments as needed.
• Process weekly Davis-Bacon payroll for 10–15 jobs and file required documentation.
• Prepare payroll, billing, bonus, and accounting reports on a recurring basis.
• Support month-end payroll and benefits accounting, including journal entries and GL activity.
• Maintain payroll processing records and support audits and compliance documentation.
• Support payroll-related organizational changes, acquisitions, and associate transitions.
• Manage payroll communications and respond to inquiries; escalate issues as needed.
• Support garnishments, direct deposit corrections, pay card tasks, and other duties.

Skills

Multi-state payroll

Advanced Excel (Pivot, VLOOKUP)

HRIS/payroll systems knowledge

Attention to detail

Communication skills

Education

High School Diploma

Bachelor’s Degree in HR/Business/Accounting (Preferred)

FPC/CPP certification (Preferred)

Tools

Workday Payroll

Timekeeping systems

Job description

Neighborly is seeking a Payroll Specialist to support accurate and timely payroll processing across multiple states, manage payroll records, and assist with payroll accounting.

The role requires detail-orientation, organization, and the ability to work in a fast-paced team. Hybrid work model with office in Waco, TX. Join a company with 40+ years of experience and equity/bonus opportunities.