Multi-Family Maintenance Manager

AION; Richmond (VA); On-site; USD 65,000 - 85,000; Full time

Job summary

AION is seeking a Maintenance Manager at Chesterfield Flats under the direction of the Property Manager to oversee high-level maintenance, repairs, and project management across the apartment community.

You will ensure curb appeal, safety compliance, and timely responses to resident service requests while supervising maintenance staff, coordinating vendor activity, and managing annual budget input.

Qualifications

• High school diploma or equivalent required.
• CFC Certification Universal is required.
• Able to read and interpret maintenance records and plans.
• Strong English written and verbal communication skills.

Responsibilities

• Direct and oversee all aspects of maintenance of the community.
• Schedule and perform preventative maintenance and inspections.
• Maintain records for all work orders, services, and contracts.
• Walk the property daily to uphold curb appeal and safety.
• Coordinate apartment turns and renovations; assist with move-outs.
• Monitor expenses and recommend cost-saving strategies.
• Manage inventory and coordinate contracted services.
• Lead safety meetings and ensure compliance with policies.
• Respond to after-hours emergencies and maintain 24/7 coverage.

Skills

Supervisory experience

Microsoft Office

English communication

Education

High school diploma or equivalent

CFC Certification Universal

Tools

Microsoft Office

Job description

Under the direction of the Property Manager, the Maintenance Manager at Chesterfield Flats is responsible for all physical aspects of the apartment community such as coordinating and performing high level maintenance management and repair services, ensuring curb appeal and quality of apartment homes, project management, responding to customer service requests, and adhering to all safety policies.

Essential Duties and Responsibilities :

Maintenance Services

• Direct and oversee all aspects of maintenance of the community.
• Schedule and perform preventative maintenance, inspections, nighttime lighting audits, and janitorial services.
• Maintain accurate records for all work orders completed, services performed, and contracts.
• Walk the property daily to uphold curb appeal and monitor safety issues.
• Schedule and coordinate apartment turns, including assistance with resident move out and apartment renovations.
• Follow expense guidelines, monitor operating expenses, and make recommendations for cost saving strategies for the community.
• Manage inventory and storage area, purchasing adequate maintenance materials for service requests and apartment turns, keeping an accurate log of supplies.
• Communicate and advise Property Manager on recommendations for capital improvements and maintenance requirements for annual budget.
• Coordinate all contracted services. Solicit and analyze bids, assess work once completed, and track invoices to guarantee timely payment.
• Supervise use of property golf carts/Gators if applicable.
• Notify Property Manager with solutions for any safety or liability concerns as well as preventative maintenance needs.
• Assist in snow removal as required.
• Conduct and document weekly safety meetings, including procedures, training, safety equipment, SDAs and use of equipment.
• Perform other duties as required.

Customer Service

• Complete service requests from residents and team members in a timely fashion, in accordance with company policy.
• Ensure excellent customer service with a courteous and professional attitude toward all customers and team members.
• Audit key tracking system daily and weekly.
• Participate in after-hours emergency requests and ensure property staff coverage 24 hours a day, 7 days a week.
• Support and assist the Regional Service Manager and Property Manager with the selection of new employees.
• Train, coach, and mentor team members, ensuring appropriate training is received.
• Create a team environment: hold weekly team meetings; manage by goals and open communication.
• Generate work and on-call schedule for service employees.
• Provide ongoing feedback to team members. Evaluate team members through scheduled formal written performance reviews. Take corrective action as necessary according to company policy and provide recommendations for compensation adjustments, promotions, and terminations.

Requirements :

• High school diploma or equivalent
• CFC Certification Universal
• Valid Driver’s License
• 4+ years’ experience in maintenance and repair for apartment communities.
• 2+ years supervisory experience
• Strong computer skills and proficiency in Microsoft Office
• Excellent English communication skills, both verbal and written.
• Ability to walk the grounds and apartments, ascend stairs around the property, lift 60 lbs., climb ladders over 10 feet, and perform other general physical activities such as bending, kneeling, pushing
• Knowledge to thoroughly complete maintenance assessment up to the standards of a Service Manager
• Must be available 24/7 for emergencies

#AIONhire

Equal Opportunity Employer

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