Move & Occupancy Planning Manager (Project Management Analyst 3) - 30505

Mission Technologies, a division of HII; McLean (VA); Hybrid; USD 95,000 - 135,000; Full time

Job summary

HII Mission Technologies in McLean, VA is seeking an experienced Move & Occupancy Planning Manager to ensure efficient use of workspace, coordinate moves, and maintain occupancy data within the IWMS. This role partners with Real Estate, Facilities, HR, IT, Security, and business leaders to deliver move events and long-term space planning.

The ideal candidate is highly organized, data-driven, and able to manage multiple projects, with a background in occupancy planning, move management, and

Qualifications

• Maintain accurate space and occupancy data within the IWMS.
• Develop short- and long-term occupancy plans aligned with growth and standards.
• Analyze space utilization trends and provide density recommendations.
• Support scenario planning, stacking diagrams, and space modeling for expansions and reorganizations.

Responsibilities

• Maintain IWMS space and occupancy data, including headcount and seating.
• Develop short- and long-term occupancy plans aligned with growth and standards.
• Analyze space utilization trends and recommend density improvements.
• Coordinate end-to-end moves (MAC) and maintain move documentation.
• Lead move schedules and seating charts; ensure IT, Security, Facilities readiness.
• Manage move tickets and IWMS workflows; validate space assignments on site.
• Generate dashboards and reports on occupancy, utilization, and forecast needs.

Skills

Analytical skills

Project management

Communication

Stakeholder management

Team coordination

Education

Bachelor's in Facilities Management

Tools

Nuvolo

TRIRIGA

Archibus

Planon

Serraview

Job description

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Requisition Number:30505

Required Travel: 11 - 25%

Employment Type:Full Time/Salaried/Exempt

Anticipated Salary Range:$95,085.00-$135,000.00

Security Clearance:Ability to Obtain

Level of Experience:Senior

Meet HII’s Mission Technologies Division Our team of more than 7,000 professionals worldwide delivers all-domain expertise and advanced technologies in service of mission partners across the globe. Mission Technologies is leading the next evolution of national defense – the data evolution - by accelerating a breadth of national security solutions for government and commercial customers. Our capabilities range from C5ISR, AI and Big Data, cyber operations and synthetic training environments to fleet sustainment, environmental remediation and the largest family of unmanned underwater vehicles in every class. Find the role that’s right for you.

Leadership at HII is a mindset, not a title. Through our Leadership Capability Framework, we define how every employee grows, leads, and contributes—regardless of role. It sets the standard for how you can develop yourself and what you can expect from leaders across our organization. We look for candidates who want to grow in alignment with these capabilities:

• Know & Grow Your People– Commit to learning and supporting team success.
• Build Relationships– Communicate openly, collaborate well, and build trust.
• Take Ownership– Deliver on commitments and take pride in your work.
• Customer First– Focus on the mission and those we serve.
• Shape the Future– Bring ideas, curiosity, and continuous improvement.
• Act with Urgency – Take initiative and follow through with purpose.

These capabilities guide how all employees contribute to our shared success across Mission Technologies.

Job Description

HII Mission Technologies has been selected as one of Military.com's "Top 25 Employers for Veterans in 2024" and we are a Forbes Best Large Employer for 2023!!!

Are you ready to take your career to the next level? We are seeking talented and motivated Professionals to join our team!

Position Summary:

HII: Mission Technologies is seeking an experienced Move & Occupancy Planning Manager to join our team! The Move & Occupancy Planning Manager is responsible for ensuring efficient use of workplace space, coordinating employee and departmental moves, and maintaining accurate occupancy data within the organization’s IWMS (Integrated Workplace Management System). This role partners closely with Real Estate, Facilities, HR, IT, Security, and business leaders to deliver seamless move events and support long-term space planning strategies. The ideal candidate is highly organized, data-driven, and comfortable managing multiple projects.

Details below!

Occupancy Planning

• Maintain accurate space and occupancy data within the IWMS, including headcount, seating assignments, floor plans, and departmental allocations
• Develop short- and long-term occupancy plans aligned with business growth, portfolio strategy, and workplace standards.
• Analyze space utilization trends and provide recommendations to optimize density, adjacencies, and workplace efficiency.
• Support scenario planning, stacking diagrams, and space modeling for expansions, consolidations, and reorganizations.

Move Management

• Lead end-to-end planning and execution of employee, departmental, and large-scale moves (MAC: Moves, Adds, Changes).
• Develop move schedules, communication plans, seating charts, and logistics documentation.
• Coordinate with IT, Security, Facilities, and vendors to ensure readiness of furniture, technology, access control, and building services.
• Conduct pre-move and post-move validations to ensure accuracy and employee satisfaction.
• Manage move tickets, approvals, and workflows within the IWMS.
• Review and validate space assignment information, with site visits as needed.
• Coordinate with vendors on move requests as needed.

Data & Systems Management

• Serve as the subject-matter expert for the IWMS space and occupancy modules.
• Ensure data integrity through regular audits, reconciliations, and updates to floor plans and occupancy records.
• Perform regular space occupancy audits across HII Mission Technologies leased facilities to ensure accurate, compliant, and up-to-date data.
• Travel to offices to physically validate seating assignments and space utilization.
• Partner with site point of contacts to reconcile audit findings and correct discrepancies in IWMS application.
• Maintain an audit schedule and reporting cadence to support space allocation compliance, cost accuracy, and operational planning.
• Generate dashboards and reports on occupancy, utilization, vacancy, and forecasted needs.
• Maintain space standards, naming conventions, and governance processes.

Minimum Qualifications

• 6 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience.
• Bachelor’s degree in Facilities Management, Architecture, Interior Design, Business, Project Management or related field (preferred).
• 3–7+ years of experience in occupancy planning, move management, workplace operations, or corporate real estate.
• Proficiency with IWMS platforms (e.g., Nuvolo, TRIRIGA, Archibus, Planon, Serraview).
• Strong understanding of space planning concepts, workplace standards, and utilization metrics.
• Excellent project management, communication, and stakeholder-management skills.
• Ability to interpret floor plans, stacking diagrams, and architectural drawings.
• Experience coordinating cross-functional teams and managing vendors.
• Strong analytical skills with the ability to translate data into actionable insights.

Preferred Requirements

• Highly organized and detail-oriented
• Strong problem-solving and critical-thinking skills
• Comfortable managing multiple concurrent projects
• Customer-focused with strong interpersonal skills
• Able to work independently and in team environments
• Adaptable to changing business needs and priorities

Physical Requirements

• Minimal mobility, dexterity, or coordination required to operate common business machines. Maximum lifting required is approximately 40 pounds from floor to three feet in height.
• Hybrid
• 25% Travel

The listed salary range for this role is intended as a good faith estimate based on the role's location, expectations, and responsibilities. When extending an offer, HII's Mission Technologies division takes a variety of factors into consideration which include, but are not limited to, the role's function and a candidate's education or training, work experience, and key skills.

HII is more than a job - it’s an opportunity to build a new future. We offer competitive benefits such as best-in-class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post-secondary education scholarships. Bonus/other non-recurrent compensation is occasionally offered for qualified positions, and if applicable to this role will be addressed by the recruiter at the screening phase of application.

Why HII

We build the world’s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. Our workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.

Recognized as one of America’s top large company employers, we are a values and ethics driven organization that puts people’s safety and well-being first. Regardless of your role or where you serve, at HII, you’ll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.

Together we are working to ensure a future where everyone can be free and thrive.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.

Do You Need Assistance?

If you need a reasonable accommodation for any part of the employment process, please send an e-mail to [e-mail] and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this email address. Additionally, you may also call 1-844-849-8463 for assistance. Press #3 for HII Mission Technologies.