Motor Carrier Auditor

State of Oregon; Umatilla (OR); On-site; USD 54,000 - 71,000; Full time

Benefits offered by this job

Hybrid work options

Job summary

Oregon Department of Transportation in Umatilla is seeking a Compliance Specialist 2 to perform motor carrier audits for weight-mile tax, IRP, IFTA, and related regulations. You will interview drivers, analyze records, and explain complex rules to improve compliance.

Travel about 25% of the time with hybrid work options available upon manager approval. The role requires four years of administrative research experience, driving privileges, and strong analytical skills.

Qualifications

• Four years of experience doing administrative research including compiling and evaluating facts to recommend actions or determine compliance with guidelines.
• College coursework may substitute for experience at 45-quarter units per year up to three years.
• Driving is an essential function; valid U.S. driver license and clean record required.

Responsibilities

• Organize, examine and analyze carrier mileage and fuel records and file information to determine tax report accuracy.
• Investigate information sources when carrier records are incomplete.
• Research and interpret laws, rules and international agreements and apply to motor carriers for compliance.
• Assess under- or over-reported taxes and penalties for non-compliance.
• Complete computerized schedules and exhibits to support fees, late payments, penalties, and interest charges.
• Document audit findings and recommendations clearly.
• Interview carriers to learn their internal controls for recording, processing and reporting vehicle operations.
• Communicate audit findings and recommendations to carriers and explain applicable laws and rules.

Skills

Investigative skills

Analytical judgement

Spreadsheets

Communication

Tools

Microsoft Office Suite

Job description

**Compliance Specialist 2 – Motor Carrier Auditor** **Oregon Department of Transportation** **Commerce and Compliance Division Commercial Vehicle Tax Audit / Eastern Oregon Audit** **Umatilla****The role:**Join our Commerce and Compliance team in Umatilla as a motor carrier auditor. In this role, you will independently perform audits to ensure compliance with Oregon weight-mile tax, over-dimension fees, Oregon commercial registration, International Registration Plan (IRP), and International Fuel Tax Agreement (IFTA) regulations by analyzing commercial motor carrier records. You will interview drivers and help them understand better methods of record keeping, interpret and explain various regulations, and make recommendations for further action if warranted. If you are passionate about safety and compliance and have the ability to explain complex information in a simplified manner, apply for this exciting opportunity today!Each employee of the Oregon Department of Transportation in the Commerce and Compliance Division (CCD) must be aware of, and adhere to, OAR 740-020-0010 and ORS 823.007. Failure to follow applicable administrative rules and statutes may impact employment. **Not sure what this means?**Visit the Commerce and Compliance Division (CCD) laws and rules website or contact the recruiter listed below for more information. We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions. **Before applying, visit our** **applicant information website** **to learn more about our process. If you are a current State of Oregon employee, you must apply through your** **employee Workday profile****.****A day in the life:*** Organize, examine and analyze carrier mileage and fuel records and file information to determine the accuracy of carrier tax reports and registration applications.* Investigate sources of information as required when carrier records are incomplete.* Research and interpret laws, rules and international agreements and apply these to motor carriers for compliance purposes.* Assess under or over-reported taxes and fees and impose penalties for non-compliance.* Complete computerized schedules and exhibits using flow charts, narratives, spreadsheets and comparisons to support all fees, late payments, penalties and interest charges assessed in the audit.* Document audit findings and recommendations in a clear and concise manner.* Interview carriers to determine their system of internal controls for recording, processing and reporting vehicle operations.* Communicate findings and recommendations to the carrier by fully explaining the audit and applicable laws, rules and international agreements.* Travel is required approximately 25% of the time for field audits and includes overnight and extended travel to all parts of the U.S. and Canada. Ability to obtain proper travel documentation is required.* Hybrid work options available with manager approval.* **To request a copy of the position description, which includes all duties and working conditions, please email** **[e-mail]****.** **What’s in it for you:*** Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.* Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.* The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by6.95%.* Public Service Loan Forgiveness opportunity!**Want to know about new job postings?** **Subscribe** **to receive weekly email notifications!****Minimum qualifications:**Four years of experience doing administrative research that included compiling and evaluating facts to recommend management action or decide compliance with program guidelines and regulations. Two of the four years must be above the technical support level. **Note:** college-level course work may substitute for experience on the basis of 45-quarter units per year, up to a maximum of three years.**Special qualifications:** Driving is an essential function of this position. You must have a valid U.S. driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.**What we’d like to see:**If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.* Experience using investigative skills and analytical judgement to make conclusions from a variety of data sources.* Experience creating spreadsheets and using Microsoft Office Suite products or similar programs.* Ability to communicate and collaborate effectively with groups from various backgrounds and experiences.* Experience organizing and maintaining a multi-step workload with efficiency.**How to apply:*** **Complete the following required steps:** + **Fill out the application or attach a resume.** Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer. + **Attach a cover letter.** Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the **“what we’d like to see”** section above. - Your cover letter must be limited to no more than two (2) pages. - Please address your cover letter to **Barbara Moore, Portland and Eastern Oregon Field Audit Manager**. - Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities. - You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application. + **Complete questionnaire.** Answer the checkbox-style questions before submitting your application.* **After you submit your application, please respond to the public records request authorization and gender identity questionnaire.** This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.* If you are a veteran or Oregon National Guard servicemember, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.**Need help?*** For questions, call 503-931-1206 or email [e-mail].**Additional information:*** We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].* The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.* We may use this recruitment to fill multiple or future vacancies.* We will conduct name-based criminal background checks on final candidates, **including current ODOT employees**. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.* This position is not represented by a union (unrepresented).