Missions Trip Coordinator - Full Time

James River Church; Ozark (MO); On-site; USD 38,000 - 50,000; Full time

Job summary

James River Church is seeking an organized administrator to coordinate all aspects of Missions trips under the direction of the Missions Coordinator. You will handle planning, pricing, and coordination with team leaders.

Responsibilities include staffing mission booths, managing team lists, scheduling meetings, and ensuring documentation, travel logistics, and budgeting are completed accurately.

Qualifications

• Two (2) years of general clerical experience.
• Any equivalent combination of training and experience.
• Knowledge of modern office methods and procedures; English usage, spelling, grammar, and punctuation.

Responsibilities

• Coordinate and price all mission trips.
• Collaborate with the Missions Coordinator on trip selection, team leaders, and trip cost.
• Coordinate mission volunteers and staffing for booths.

Skills

Clerical experience

Time management

Confidentiality

Effective communication

Office software

Tools

Spreadsheet (Excel)

Database queries

Word processing

Job description

Job Summary

Coordinate all aspects of Missions trips under the direction of the Missions Coordinator.

• Coordinating and pricing all mission trips.
• Collaborate with the Missions Coordinator on trip selection, team leaders, and trip cost.
• Managing and staffing all mission-related booths during Missions’ emphasis and any James River Church event requiring a missions-related booth.
• Assist Missions Coordinator with other missions-related duties.
• Meetings, emails, and calls with Team Leaders to keep up to date.
• Coordination of the master team member lists.
• Coordination of scheduling team meetings, agendas, etc.
• Make eSpace reservations for meetings held at James River Church campuses.
• Coordination of refreshments for second and fourth team meetings, and a meal for third meeting.
• Coordination of team budgeting and purchase of supplies.

Description

Job Summary

Coordinate all aspects of Missions trips under the direction of the Missions Coordinator.

Essential Responsibilities & Duties

• Coordinating and pricing all mission trips.
• Collaborate with the Missions Coordinator on trip selection, team leaders, and trip cost.
• Coordinating mission volunteers.
• Managing and staffing all mission-related booths during Missions’ emphasis and any James River Church event requiring a missions-related booth.
• Assist Missions Coordinator with other missions-related duties.

Mission Team Leader Coordination

• Meetings, emails, and calls with Team Leaders to keep up to date.
• Coordination of the master team member lists.
• Coordination of scheduling team meetings, agendas, etc.
• Make eSpace reservations for meetings held at James River Church campuses.
• Coordination of refreshments for second and fourth team meetings, and a meal for third meeting.
• Coordination of team budgeting and purchase of supplies.

Administrative Duties

• Coordination of income documentation and trip reports.
• Coordination of t‑shirt orders, etc.
• Coordination of team member paperwork (applications, passports, visas, releases, insurance information, etc.) completion, filing, submission to Assemblies of God World Missions, travel agent, etc.
• Maintain team leader trip folder/binder.
• Maintaining up‑to‑date master forms and filing appropriately on the network drive.
• Coordination with travel agent, missionary, etc. as necessary.
• Reserve trip meetings in eSpace.
• Scheduling dream team for missions related activities.
• Perform Notary Public duties for Missions team members as needed.

Other Responsibilities

• Coordination with travel agent – dates, contracts, payments, etc.
• Expense processing – flights, in‑country, project funds, emergency money, etc.
• Coordinate with the Digital Marketing team regarding mission trip listings on the James River Church website.
• Missions’ emphasis Sunday(s) coordination.
• Schedule and Prepare for Missions Trip Informational Meetings; be prepared to speak to attendees.
• Maintenance of Team Leader manual.
• Complete trip reference sheets.
• Be “on call” during trips.
• Coordination of team at airport on leaving day.
• Assist with English Language Learners ministry.

Requirements

Job Requirements

• Two (2) years of general clerical experience.
• Any equivalent combination of training and experience.

Knowledge, Skills, & Abilities

• Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; as well as English usage, spelling, grammar, and punctuation.
• Ability to get along well with others and handle confidential matters.
• Ability to manage time and multiple priorities to meet deadlines.
• Ability to communicate effectively and professionally orally and in writing.
• PC skills including spreadsheet, database query and word processing.
• Must be punctual, pleasant, and tactful with professional appearance and conduct.
• Exhibit professionalism and always maintain confidentiality.
• Capacity to interact positively with and provide service to others at all levels within James River Church.
• Ability to establish and maintain effective working relationships with supervising personnel, coworkers, civic organizations, business professionals, and the public.
• Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
• Ability to work in a fast‑paced environment while meeting critical deadlines.
• Must have strong analytical skills.

Code of Conduct and Character

James River Church Is Pastor-led, And Staff Driven With Board Oversight. James River Church Staff Are Expected And Considered To Share In The Responsibility Of Practicing And Propagating The Christian Gospel Message And Upholding The Doctrine Of The Church (the Employer), As Stated On Our Website And In Our Bylaws. As Leaders And Ministers Of The Gospel, Staff Therefore Agree To The Following

• Develop and maintain a close personal walk with the Lord including:
• Daily devotional time with the Lord.
• Daily dependence on the empowerment of the Spirit.
• Develop a strong marriage and family life. This includes:
• Communicating and sharing with your spouse.
• Spending time together on days off and when extra time is available.
• Keep personal finances in order with no delinquencies.
• Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor.
• Maintain a high level of personal integrity, honesty, and confidentiality in dealing both with the staff and congregation.
• Maintain a Christian outlook and attitude at all times.
• Maintain loyalty to the staff and church, actively promoting unity within the church.

HEART BEHIND ALL WE DO

JOY

Smile at EVERYONE you encounter!

“Rejoice in the Lord always. I will say it again: Rejoice!” Phil 4:4 (NIV)

“In your presence there is fullness of joy; at your right hand are pleasures forevermore.” Ps 16:11 (ESV)

ENTHUSIASM

Be enthusiastic about your role, about the church, & about what God is doing in your life and in the church.

“Zeal for your house has consumed me…” Ps 69:9 (ESV)

“I was overjoyed when they said, ‘Let’s go up to the house of the Lord.’” Ps 122:1 (TPT)

ENCOURAGEMENT

Be encouraging with your countenance, with your words, and with your actions to the team and to everyone you connect with as you serve!

“So encourage each other and build each other up…” 1 Thess 5:11 (NLT)

“…Look for the best in each other, and always do your best to bring it out.” 1 Thess 5:15 (MSG)

LOVE AND CARE

Show compassion & represent the love of Jesus!

“Dear friends, let us continue to love one another, for love comes from God.” 1 John 4:7 (NLT)

“Love each other. Just as I have loved you, you should love each other.” Jn 13:34 (NLT)

SERVANT - MINDED

How can we help you with what you need? If needed, connect the individual to someone who can help.

“God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another.” 1 Pt 4:10 (NLT)

“For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many.” Mt 20:28 (NLT)

“…Through love serve and seek the best for one another.” Ga 5:13 (AMP)