Mineral Management Senior Associate

Whitley Penn; Dallas (TX); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Medical Insurance (Firm paid for 1/3)

Dental and Vision Insurance

PTO 20 days for salaried employees

Maternity and Parental Leave

401(k) with Profit Sharing

Discretionary Bonus Program

Health & Wellness Program

Pet Insurance

Job summary

Whitley Penn, a leading audit, tax, and advisory firm, seeks a Mineral Management Senior Associate in Dallas/Fort Worth area to manage oil and gas mineral ownership records and related title work. You will handle deeds, leases, division orders, and revenue records while supporting client portfolios with accuracy and diligence.

The role emphasizes in-office collaboration in the Mineral Management department, with a focus on ownership analysis, lease administration, and timely processing of

Qualifications

• Bachelor's degree required in a related field or equivalent experience.
• 2–3 years of oil and gas land, title, division order, lease administration, or mineral asset management experience.
• Experience researching county records, title documents, and ownership history is preferred.
• Knowledge of deeds, leases, division orders, and revenue documents is expected.
• Ability to handle multiple properties, meet deadlines, and maintain accuracy.

Responsibilities

• Review deeds, leases, assignments, probate records, and title opinions to confirm ownership and chain of title.
• Calculate mineral, royalty, and working interests including decimal interests and verify ownership.
• Identify title defects, coordinate curative work, and prepare ownership summaries.
• Review payments and division orders for accuracy and resolve discrepancies with payors.
• Maintain and audit property records in land and asset systems and support leasing transactions.

Skills

Oil & gas land

Division orders

Lease administration

Mineral asset management

Title analysis

Analytical skills

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Other business applications

Job description

Whitley Penn,oneofthe nation’s leading audit, tax, and advisoryfirms, is looking for a Mineral Management Senior Associate to join our team!

The Mineral Management Senior Associate will support the management and administration of oil and gas mineral, royalty, and working interests on behalf of clients. This position is suited for someone with a strong foundation in oil and gas land, title, lease administration, division orders, or mineral asset management. The Senior Associate will work with deeds, leases, title documents, division orders, revenue records, and other oil and gas information to help maintain accurate ownership records, identify and resolve title and payment issues, evaluate lease and transaction activity, and support the ongoing management of client mineral portfolios.

Whitley Penn has become one of the fastest growing public accounting firms by providing exceptional, personalized service that reaches far beyond traditional accounting. In addition to Audit and Tax solutions, we offer a wide range of Advisory and Consulting services. We work in collaborative teams with an emphasis on an open-door policy, entrepreneurial thinking, and a well‑built culture. At Whitley Penn, we learn, innovate, and achieve by sharing knowledge, embracing new ideas, and working together. We’re looking for professionals who think like owners and want to be part of shaping a high‑growth firm.

• Title: Mineral Management Senior Associate
• Classification: Full-time; Exempt
• Department: Mineral Management
• Location: Dallas, Fort Worth, or Midland
• Office Expectations/Hours: Fully in-office position; general work schedule is Monday – Friday, 8 hours/day between 8am to 5pm with overtime, as needed.

What You Will Do

Land and Title Analysis

• Review deeds, leases, assignments, probate records, runsheets, title opinions, and county records to confirm ownership and chain of title.
• Calculate and verify mineral, royalty, and working interest ownership, including NMA, NRA, NRI, and decimal interests.
• Identify title defects and ownership gaps, coordinate curative work with landmen, title attorneys, operators, and payors, and prepare ownership summaries and property schedules.

Revenue and Division Order Review

• Review royalty, working interest, bonus, rental, and shut‑in payments for accuracy, along with joint interest billings when applicable.
• Set up and verify division orders, confirming decimal interests against title, lease, and well information.
• Work with operators and payors to resolve suspended funds, improper deductions, escheated funds, ownership changes, and payment discrepancies.

Mineral and Lease Administration

• Maintain accurate property, lease, well, operator, payor, and ownership records within land and asset management systems.
• Process acquisitions, ownership changes, asset transfers, and lease amendments, keeping land, ownership, and revenue records consistent.
• Interpret lease terms and monitor key provisions, expirations, and lease status relative to producing, shut‑in, or plugged wells.

Transactions and Special Projects

• Support leasing, renewals, acquisitions, divestitures, and other mineral transactions, including review of lease proposals and terms.
• Assist with title due diligence, flagging risks early and verifying ownership and acreage before closing.
• Assist senior team members with more complex title, ownership, and asset management matters.

Client and Portfolio Support

• Work with internal teams to enhance processes for mineral management, including automations, software implementation, and scoping other tools.
• Prepare ownership schedules, lease summaries, revenue analyses, and property reports for clients.
• Assist with periodic and annual portfolio reviews and research property‑level questions with clear, well‑supported findings.

What You Need to Get Here

• Bachelor's degree required.
• 2–3 years of experience in oil and gas land, title, division order administration, lease administration, mineral asset management, or a related area.
• 2+ years experience researching county records, title documents, probate records, and ownership history.
• Working knowledge of oil and gas deeds, leases, assignments, division orders, probate documents, legal descriptions, and other common land and title documents.
• Ability to understand and calculate mineral, royalty, and working interest ownership, acreage, and decimal interests.
• Familiarity with oil and gas revenue payments, division orders, lease obligations, and common ownership and payment issues.
• Ability to manage multiple properties and projects, prioritize assignments, and meet deadlines.
• Strong analytical and research skills with attention to detail and accuracy.
• Strong written and verbal communication skills, including the ability to explain oil and gas matters clearly to both industry and non‑industry audiences.
• Proficiency with Microsoft Excel, Word, and other business applications.
• Motivated self‑starter comfortable working independently on routine matters with limited supervision while recognizing when more complex title, legal, or technical issues should be elevated.
• Ability to maintain confidentiality regarding sensitive client and business matters.

Preferred Experience

• Experience working with mineral and royalty interests on behalf of individuals, trusts, estates, family offices, institutional owners, or similar clients.
• Experience with MineralWare and other well data systems.
• Familiarity with oil and gas production and revenue data.
• Experience with mineral management, land administration, division order, or oil and gas accounting software.
• Exposure to acquisitions, divestitures, leasing, due diligence, or mineral asset valuation is a plus.

Why Whitley Penn

Our total rewardsareincrediblycompetitive. We work hard and recharge so that we can be our best selves for our clients.Exploresome of our benefits below:

• Firm Paid Medical Insurance(Free Employee Only Coverage on 2 of 3 plans)
• Voluntary Dental and Vision Insurance
• 17 Annual Firm holidays, with extended breaks around July 4 th and year end
• 20 days PTO for Salaried Employees
• Paid Maternity and Parental Leave
• 401(k) with Profit Sharing
• Discretionary Bonus Program
• Health & Wellness Program
• Pet Insurance

Whitley Penn is proud to be an equal opportunity workplace. We recruit, employ, train, compensate, and promote without regard to age, race, creed, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other basis protected by applicable federal, state, or local law. Whitley Penn is a participant in E-Verify please follow the link to review disclosure notifications: https://www.dropbox.com/s/olsr5xgsgxsntu3/E-Verify%20Notices.pdf?dl=0 . All employment is decided on the basis of qualifications, merit, and business need.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.