Mine Site Administrator

Copper World Inc; Casa Grande (AZ); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Annual performance bonus

Medical benefits

401(k) plan with employer contribution

Paid time off

Job summary

Hudbay is seeking a Mine Site Administrator to support the Cactus Mine Project near Casa Grande, AZ. The role focuses on administrative tasks, travel coordination, and data management to keep site operations running smoothly.

Responsibilities include preparing reports, supporting safety data collection, and coordinating communications across teams. Strong organizational skills and confidentiality are essential for success in this role.

Qualifications

• High school diploma or equivalent; Associate’s degree in business administration or related field preferred.
• Minimum of 2 years of administrative experience, with experience in mining or industrial environments preferred.
• Proficiency in Google Workspace applications and Microsoft Office Suite.
• Strong organizational and multitasking skills with a keen eye for detail.
• Excellent written and verbal communication skills; ability to handle sensitive information confidentially.

Responsibilities

• Provide general administrative support, including scheduling meetings, coordinating travel arrangements, and preparing correspondence for the project and health & safety teams.
• Maintaining and submitting site leadership expense reports.
• Prepare presentations, spreadsheets, and reports as required by management.
• Assist in the preparation and monitoring of budgets and financial records.
• Support site management in scheduling and coordinating daily operations.
• Serve as a point of contact for employee inquiries.

Skills

Administrative experience

Google Workspace

MS Office

Communication skills

Confidentiality

Education

High school diploma

Associate’s degree in business administration

Job description

Hudbay (TSX, NYSE: HBM) is a copper-focused mining company with three long-life operations and a world-class pipeline of copper growth projects in tier-one mining-friendly jurisdictions of Canada, Peru, and the United States.

Hudbay's operating portfolio includes the Constancia mine in Cusco (Peru), the Snow Lake operations in Manitoba (Canada) and the Copper Mountain mine in British Columbia (Canada). Copper is the primary metal produced by the Company, which is complemented by meaningful gold production and by-product zinc, silver and molybdenum. Hudbay's growth pipeline includes the Copper World project in Arizona (United States), the Cactus project in Arizona (United States), the Mason project in Nevada (United States), the Llaguen project in La Libertad (Peru) and several expansion and exploration opportunities near its existing operations.

The value Hudbay creates and the impact it has is embodied in its purpose statement: “We care about our people, our communities, and our planet. Hudbay provides the metals the world needs. We work sustainably, transform lives, and create better futures for communities.” Hudbay’s mission is to create sustainable value and strong returns by leveraging its core strengths in community relations, focused exploration, mine development and efficient operations.

Mission:

To create sustainable value and strong returns by leveraging our core strengths in community relations, focused exploration, mine development and efficient operations.

Purpose of Role:

Reporting to the Head of Cactus Project, the Mine Site Administrator is responsible for ensuring that the administrative aspects of the mine are running smoothly and supporting the Cactus Mine Project.

ROLE ACCOUNTABILITIES:

Administrative Support

• Provide general administrative support, including scheduling meetings, coordinating travel arrangements, and preparing correspondence for the project and health & safety teams.
• Maintaining and submitting site leadership expense reports.
• Maintain accurate and up-to-date records, documents, and filing systems related to project activities.
• Prepare presentations, spreadsheets, and reports as required by management.
• Assist in the preparation and monitoring of budgets and financial records.
• Support site management in scheduling and coordinating daily operations.
• Serve as a point of contact for employee inquiries.
• Coordinate travel, accommodations, and transportation for site personnel.
• Manage office supplies, equipment, and site infrastructure.
• Oversee maintenance and repairs to ensure a safe and functional work environment.
• Facilitate team meetings and support site communication initiatives.
• Draft Site Communications
• Facilitate Site Training Events and Celebration Events

Health & Safety Documentation

• Assist the Health & Safety Manager in collecting, verifying, and recording daily production hours and ensuring data is accurate for reporting and analysis.
• Prepare quarterly MSHA (Mine Safety and Health Administration) reports and ensure timely submission to maintain regulatory compliance.
• Assist in tracking, documenting, and managing worker compensation claims and follow up with insurance providers as needed

Data Management and Reporting

• Ensure accurate data entry for production hours, incident reports, and other relevant safety metrics in designated databases or systems.
• Compile data to generate regular and ad-hoc reports on safety performance, production hours, and other project metrics.
• Coordinate with various departments to gather information for reports, ensuring accuracy and timely submission.

Compliance and Record Keeping

• Organize and maintain departmental files, both electronic and hard copy, for quick access and regular audits.
• Track compliance deadlines and ensure all required documentation and submissions are up to date.
• Manage site and departmental websites.

MINIMUM QUALIFICATIONS AND EDUCATION:

Education

• High school diploma or equivalent; Associate’s degree in business administration or related field preferred.

Qualifications

• Minimum of 2 years of administrative experience, with experience in mining or industrial environments preferred.

PREFERRED QUALIFICATIONS:

• Knowledge of MSHA regulations, worker compensation processes, and safety reporting requirements is an asset.
• Proficiency in Google Workplace applications and Microsoft Office Suite.
• Strong organizational and multitasking skills with a keen eye for detail.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong problem-solving abilities and capacity to work independently or in a team.
• Have reliable personal transportation to the Cactus Mine site near Casa Grande, AZ (transportation at the site will be in company vehicles).

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Other Requirements:

Physical

– The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities may be required for this position.

Work Environment

– The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment will necessitate work near moving mechanical parts and outside weather conditions such as hot and/or dry conditions. Work will be conducted in locations where noise, fumes, dust, toxic or caustic chemicals, and vibration may exist.

Employee must be able to prove that he/she has a current and valid driver's license.

Why Hudbay?

• At Hudbay, our values of Dignity & Respect, Caring, Openness, and Trustworthiness are embedded into our culture by the way we work and how we interact with one another.
• We pride ourselves in providing our employees with competitive total rewards that include:
  • Annual performance bonuses
  • Affordable medical, dental and vision benefits for you and your family
  • Company paid Life insurance, AD&D, Short- & Long-term Disability
  • 401(k) plan with employer contribution
  • An Employee Share Purchase Plan with contribution matching
  • Employee Assistance Program
  • Tuition Assistance
  • Paid time off, paid sick time and holiday pay
• Regular performance appraisals to acknowledge our employees for their contributions, strengths and work well done.

Hudbay is an Equal Opportunity Employer. Following a conditional offer of employment, candidates will be required to successfully complete a criminal background check. Depending on the specific requirements of the role, candidates may also need to undergo a physical examination, drug screening, and educational verification.