Middle School Data Clerk

Howard County Public School System; New York (NY); On-site; USD 38,000 - 46,000; Full time

Job summary

The Howard County Public School System (HCPSS) is seeking a Data Clerk to ensure the integrity and accuracy of the student information system. Under the direction of the Principal, you will handle grading, reporting, and master scheduling with confidentiality and precision.

Responsibilities include processing grades, generating transcripts, updating the master schedule in Synergy, and providing data reports to support decision making.

Qualifications

• Proficiency in grading, reporting, and transcript management.
• Knowledge of FERPA and COMAR requirements.
• Familiarity with educational technology platforms.

Responsibilities

• Grading: ensure accurate grades submitted and final grade calculations.
• Administrative Reporting: compile and prioritize reports from multiple sources.
• Master Scheduling: maintain the master schedule in Synergy and support data-driven decisions.
• Student schedules and changes: process schedule changes and ensure compliance.

Skills

Data analysis

Troubleshooting

Master scheduling

Record keeping

SIS knowledge

Education

High School diploma or GED

Associate degree / 60 credits

Tools

Canvas

Synergy

PowerSchool Unified Insights

Job description

ABOUT US

The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan, please visit our website and our careers page. Join our award-winning workforce and make a difference in the lives of our students!

UNDER THE DIRECTION OF THE PRINCIPAL, THE DATA CLERKEN ENSURES THE INTEGRITY AND ACCURACY OF THE SCHOOL’S STUDENT INFORMATION SYSTEM

Under the direction of thePrincipal, theData Clerkensures the integrity and accuracy of the school’s student information system. This role is central to the grading, reporting, and master scheduling processes, requiringhigh levelsof confidentiality and technical precision.

MINIMUM QUALIFICATIONS

Applicants must meet all qualifications below to be considered for the vacancy.

Education

• High School diploma or GED (must scan and upload to the online application). Education completed outside the United States must be evaluated by an MSDE approved organization. For a list of approved vendors, please clickhere.

Experience

• Two years of general administrative or clerical experience. AnAssociate Degreeor thesuccessful completion of 60 credit hours from an accredited college or university may be substituted for up to two (2) years of the required experience.

PREFERRED QUALIFICATIONS

Experience utilizingeducational technology platforms, such as Canvas (LMS), Synergy (SIS), andHoonuit/PowerSchool Unified Insights (Data Warehouse).

ESSENTIAL POSITION RESPONSIBILITIES

The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of allpossible jobresponsibilities, tasks, and duties.

Grading

• Through the use ofthe student information system, ensure all teacherssubmitaccurategrades in compliance with HCPSS policies
• Process report cards for students and families to access.
• Responsible for final grade calculation, verification, and updating thecourse history on student transcripts at the end of each term.
• Provide support for transfer students, ensuring the continuity andaccuraterecording of their grades per HCPSS policies
• Responsible for grade changes throughout the year, resultinginupdatesin the student information system.

Administrative Reporting

• Provides,compilesand prioritizes reports fromnumeroussources forvarious groups and departments.supportsstaff with data analysis.

Master scheduling

• Inputs,maintains, and updates the master schedule in Synergy based
• on administrative guidance.
• Runs reports to support data-driven decisions on section counts and
• studentschedules.
• Supports counselors and administrators by providing data and reports toensure all students have a full schedule throughout the year.

Student schedules and changes

• Processstudent schedule changes, verify compliance with HCPSSpolicies and procedures, andfacilitategrade transitions when schedulesaremodified, throughout the year.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

The below list is a summary of the knowledge, skills, and abilitiesrequiredfor success in this position, not an exhaustive or comprehensive list.

Knowledge

• Student Information Systems (SIS): knowledge of Synergy (the primary SIS forHCPSS), including modules for grading, master scheduling, and transcriptmanagement.
• HCPSS Grading & Reporting Policies: Thorough understanding of Policy 8020regardinggrading scales, weighted averages, and credit requirements.
• Regulatory Compliance: Knowledge of FERPA (Family Educational Rights and PrivacyAct) to ensure student data privacy and COMAR (Code of Maryland Regulations)regardingstudent records.
• Transcript Interpretation: Understanding of course codes, credit recovery,and howtransfer credits (from out-of-district or international schools) map toMarylandgraduationrequirements.

Skills

• Data Analysis & Reporting:Proficiencyin running queries and using tools (like Excel orSIS-native reporting) toidentifyconcerns including but not limitedto:schedule gaps or grading anomalies.
• Technical Troubleshooting: Ability to diagnose why a gradeisn’tcalculating correctly orwhyastudentschedule isflagging a conflict within thesystem.
• Master Schedule Management: Skill in manipulating section counts and teacher assignments within a digital environment based on administrative constraints.
• Advanced Record Keeping: High-level organization skills to manage the cyclicaldeadlinesofinterim reports, end-of-quarter processing, and final transcript updates.

Abilities

• Meticulous Attention to Detail: The ability to verify thousands of data points (grades, credits, schedules).
• Collaborative Problem Solving: Ability to work effectively with counselors and administrators to resolve scheduling conflicts or data discrepancies.
• Ability to Work Under Pressure:Maintainingcomposure and accuracy during "peak" seasons, such as the opening of school, end-of-term grading windows, and graduationprep.

• Synthesizing Information: Ability to take raw data from multiple sources and compile it into a prioritized, actionable report for school leadership.

Working Hours

The duty day for this position is 7.5hours,which will include a 30-minute unpaid, duty-free lunch period.

APPLICATION REQUIREMENTS

Complete applications must besubmitted, and once your application has beensubmitted, you will not be able to add documentation or make any changes. Incomplete applications will not be accepted.Resumes will not beaccepted in lieu of a completed application.

SELECTIONCRITERIA

Applicants who meet the minimum qualifications will be included in further evaluation.Interviews will be limited to those applicants who, in addition to meeting the basic requirements, have experience which most closelymatchthepositionqualifications and the needs of the school system.

EMPLOYMENT INFORMATION

Compensation

This is a 10-month per year position in the Howard County Education Association, Educational Support Professionals (HCEA-ESP) employee unit. The current salary range for this position is Grade 8 on the HCEA-ESP Secretaries and Assistants salary scale. Step placement will be in accordance with the salary procedures of the Howard County Public School System and the HCEA-ESP Master Agreement which considers relevant prior experience. Under the Fair Labor Standards Act, this position is not exempt from overtime.

Retirement

Membership in the Maryland State Retirement Agency (MSRA) pension plan is a mandatory condition of employment for all employees who meet the eligibility and membership criteria defined in the State Personnel and Pensions Article and the Code of Maryland Regulations (COMAR). A qualifying employee cannot reject membership, nor can an ineligible employeeelectmembership.The annualcontribution to the pension plan will be 7% of an employee’s annual salary.

Benefits

HCPSS offers a comprehensive benefits package for eligible employees. Information aboutadditionalbenefits such as paid time off can be found in the negotiated agreement for employees in this bargaining unit.

Pre-Employment Requirements

Professional references will be contacted prior to any offerofemployment. Recommended candidates willbe requiredtoprovide references from current and recent supervisors.

All employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review, pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland. In addition, some positions will require completion of a physical examination and/or drug testing.

Anyone offered employment isrequiredto provide proper identification and documentation of eligibility for employment in the United States. HCPSS participates in E-Verify and does not offer employee sponsorship.

For questions regarding this posting, please contact [e-mail].

EQUAL OPPORTUNITY EMPLOYER

To request an accommodation during the application or interview process due to a documented disability, please email [e-mail].

HCPSS celebrates diversity and is committed to creating an inclusive environment for all employees and applicants and prohibits discrimination, harassment, and retaliation of any kind. HCPSS is committed to the principle of equal employment opportunity for all employees in providing them with a work environment free of discrimination and harassment. All employment decisions at HCPSS are based on organizational needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, veteran status or present military service, family medical history or genetic information, family or parental status, or any other characteristic protected by federal, state or local laws.