Mgr Medical Affairs-Novitas - Remote, FL

Novitas Solutions, Inc.; Florida; Remote; USD 110,000 - 150,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with match

Disability insurance

Telehealth

Gym membership

Paid time off

Employee Assistance Program

Job summary

Novitas Solutions, Inc. seeks a senior leader to manage the medical affairs team focused on LCDs, pricing, and policy education. You will guide evidence reviews, LCD development, and communication with CMDs and CMS, ensuring timely responses and compliant processes.

The role requires RN licensure, BSN, and CPC, with strong Medicare knowledge. Remote work is available in approved U.S. states, including FL, with a focus on policy leadership and cross-functional coordination.

Qualifications

• Bachelor's degree with five (5) years' related Medicare experience including 4 years in supervisory/lead roles.
• Strong communication skills with medical professionals and stakeholders.
• Deep knowledge of Medicare policies, LCDs, pricing, and CMS processes.
• Solid understanding of medical issues relevant to LCDs and contractor pricing.
• Familiarity with CMS contractor activities and CAC involvement.
• Knowledge of LCD development, education, and analysis; ability to drive action.
• Experience with claims processing systems and pricing methodologies.
• Ability to manage multiple priorities and lead a team toward compliance and quality.
• Demonstrated professionalism, planning, and organizational skills.

Responsibilities

• Lead Local Coverage Determinations (LCD) activities and LCD education.
• Oversee LCD edits in MCS and FISS for accurate claims processing.
• Manage stakeholder engagement and transparency in LCD and pricing.
• Coordinate Contractor Advisory Committee meetings and external communications.
• Facilitate CMS-required Open meetings for LCD proposals and comments.
• Oversee inquiry intake and timely responses across operations and CMS.
• Ensure contractor pricing capabilities and local fee creation are maintained.
• Provide daily supervision and training to the department team.

Skills

Communication skills

Analytical skills

Medicare knowledge

Medical knowledge

Medicare programs

Local coverage knowledge

Medical terminology

Stakeholder communication

Professionalism

Time management

Education

BSN

RN license

CPC

Job description

Location: United States of America-USAUS

Job Description

Are you interested in joining a team of experienced healthcare experts and have the ability to shape and transform the healthcare delivery system? At our family of companies, everything we do is to help improve the lives of the nearly 12 million Medicare beneficiaries we serve and 700,000 health care providers who care for them. It is our goal to help create a better health experience for all consumers. Join our winning culture and help transform Medicare for the millions of people who rely on its services.

Benefits info:

• Medical, dental, vision, life and supplemental insurance plans effective the first day of the month following date of hire
• Short- and long-term disability benefits
• 401(k) plan with company match and immediate vesting
• Free telehealth benefits
• Free gym memberships
• Employee Incentive Plan
• Employee Assistance Program
• Rewards and Recognition Programs
• Paid Time Off and Paid Sick Leave

SUMMARY STATEMENT

This position is responsible for managing/directing the medical affairs team including Research Analysts, Pricing Consultants, Policy Nurses, Business Analysts, Medical Research Consultants, and other specialized personnel in project endeavors related to the development, implementation, operationalizing, and communication/education of local coverage determinations and local contractor pricing. The position is also accountable for handling complex medical policy inquiries and collaborating and supporting the Contractor Medical Directors (CMDs) regarding clinical/medical decision making for both First Coast and Novitas. These functions are detailed in the section below.

ESSENTIAL RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This list of essential job functions is not exhaustive and may be supplemented as necessary.

• In conjunction with the CMDs, responsible for all Local Coverage Determinations (LCD) activities which include LCD clinical evidence research to determine validity of evidence, LCD development, internal/external LCD communication and education, LCD analysis for revision or retirement, creation of coverage and billing coding articles relating to LCDs, LCD effectiveness and LCD reconsideration requests.
• Responsible for the timely establishment and implementation of effective LCD edits in the Multi-Carrier System (MCS) and Fiscal Intermediary Shared System (FISS) to operationalize all LCDs to ensure the accurate processing of claims. Ensures education is provided on the LCD and LCD edits to all operational areas (i.e., Claims, Appeals, Medical Review, Prior Authorization, Informatics, etc.).
• Responsible for oversight of stakeholder engagement and transparency regarding LCD and local pricing activities.
• Responsible for the Contractor Advisory Committee, a group of external healthcare professionals who are informed of the evidence used in developing LCDs and who promote communications between First Coast and Novitas and the healthcare community, to include ensuring inclusive membership and scheduling/facilitating all required meetings.
• Responsible for the oversight of scheduling/facilitating all Open meetings which are required by CMS to allow interested external parties the opportunity to make presentations of information and offer comments related to new proposed LCDs.
• Responsible for receiving, assigning, tracking, and ensuring the timely completion of all CMD, medical policy, pricing, coding, and clinical inquiries from operations, stakeholders, CMS, law enforcement, other CMS contractors, etc.
• Responsible for receiving, assigning, tracking, and ensuring the timely completion of all CMD Assistance requests from all operational areas to resolve outstanding clinical issues/questions.
• Responsible for the oversight of contractor pricing to create local fees for procedure codes and services not priced by CMS and ensuring the fees are readily available to all operational areas (i.e., Claim, Appeals, Medical Review (MR), Prior Authorization, Informatics, etc.).
• Provides daily supervision to team members, including oversight of workload, tracking progress and status of activities and projects, and ensuring that commitments are met in a timely, accurate, and efficient manner in compliance with all Centers for Medicare & Medicaid Services (CMS) rules and regulations.
• Provides ongoing and timely communication to the team and operational areas.
• Ensures the professionalism and proper conduct of the team and provides technical, clinical, and professional training/guidance as necessary.
• Facilitates department actions to meet or exceed all performance expectations in a compliant manner.
• Ensures appropriate procedures are in place to meet the department's objectives. Assists in the on-going evaluation of the effectiveness of existing processes and procedures.
• Participates in various workgroups or projects aimed at analyzing identified issues and recommending/implementing corrective action.

Controls, Quality and Continuous Improvement: (15%)

• Leads the ongoing evaluation and monitoring of the controls and quality systems within the Policy department. Monitors individual and departmental quality and leads the team in root cause analysis and corrective action regarding any non-conformances. Leads the team to take appropriate action to reduce or eliminate errors.
• Collaborates with other department managers/leaders regarding work hand-off and related communication, process improvements, efficiencies, and issues as needed. Develops, recommends, and implements solutions to department issues identified either internally or externally.
• Responsible for accurate and timely submission of various required CMS reports.
• Supports the development and maintenance of databases as needed to support team functions, ensures timeliness and accuracy, maintains and improves communication and facilitates required reporting.
• On behalf of the department, communicates with CMS on items such as proposed and final Local Coverage Determination policies, claims processing edits, contractor pricing and methodology for contractor pricing, Congressional offices, law enforcement agencies, stakeholders and attorneys, providers and representatives of hospitals and health systems.

Performs other duties as the supervisor may, from time to time, deem necessary.

REQUIRED QUALIFICATIONS

• Bachelor's degree with five (5) years' related work Medicare experience. This includes 4 years' direct supervisory/project management lead or other leadership experience.
• Effective oral, interpersonal, and written communication skills; ability to communicate with confidence with other medical professionals, including physicians.
• Excellent analytical, problem solving and decision-making skills.
• Knowledge of Medicare policies and procedures, current claims processing systems.
• An understanding of medical issues to effectively manage a department whose activities focus on medical issues.
• Comprehensive knowledge of programs administered by Medicare.
• An understanding of local coverage, contract, pricing, and claims processing issues.
• Comprehensive knowledge of medical, surgical and diagnostic procedures and terminology.
• Ability to communicate with confidence with other medical professionals, Medical Societies, Medicare providers, CMS and Contractor Advisory Committee (CAC) members.
• Professional demeanor and positive approach to work.
• Excellent planning, organizing, time and work management skills.

CERTIFICATIONS, LICENSES, REGISTRATIONS

• Active and current Registered Nurse (RN) license

PREFERRED QUALIFICATIONS

• Bachelor of Science Degree in Nursing (BSN)
• Certified Professional Coder (CPC) credential

Requirements

The Federal Government and the Centers for Medicare & Medicaid Services (CMS) may require applicants to have lived in the United States for a minimum of three (3) years out of the last five (5) years to be employed with the Company. These years of residence do not have to be consecutive.

Background Investigation

If you are selected for this position, you must undergo a pre-employment Background Investigation, Drug Screen, and Identity Proofing documentation must be cleared prior to hire. Most positions are subject to additional Identity Proofing, Fingerprinting and additional Background Investigation screening conducted by the Federal Government to be granted Enterprise User Administration (EUA) system logical access after you begin your employment. Your continued employment is contingent upon the outcome of the complete additional screening criteria required for the position which must find that you meet the applicable government customer's requirements (e.g., suitable for access to CMS information and information systems), as well as any additional investigation which may be required throughout your employment. If you are found not suitable, your employment may be subject to corrective action, up to and including immediate termination of employment.

Identity Documentation

You must have access to a current and unrestricted REAL ID, U.S. Passport, U.S. Passport Card, Foreign Passport, or U.S. Permanent Residency Documents. Note: Employment Authorization Cards (EAD) are not a substitute for Visas or U.S. Permanent Resident Cards.

We are an Equal Opportunity/Protected Veteran/Disabled Employer.

This opportunity is open to remote work in the following approved states: AL, AR, FL, GA, ID, IN, IO, KS, LA, MS, NE, NC, ND, OH, PA, SC, TN, TX, UT, WV, WI, WY. Specific counties and cities within these states may require further approval. In FL and PA in-office and hybrid work may also be available.