Metadata Assistant (on-site)

DePaul University; Chicago (IL); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Working for a stable and well-known U

Top choice medical, dental, and vision

Retirement plan matching contribution

Tuition waivers for employees and dep.

Generous paid time off, sick time, and

Full-Time Benefits

Job summary

DePaul University invites applications for a Metadata Assistant who will catalog materials, maintain bibliographic records, and verify authority data across formats. The role includes training and supervising student workers and part-time staff, and supporting collection management projects.

The candidate will engage with Alma Analytics and standard workflows while contributing to IDEA initiatives. The position emphasizes collaboration with multiple library teams, ongoing professional

Qualifications

• Bachelor's degree required.
• 1–2 years of experience in library technical services including cataloging.
• Proficiency with OCLC, I-Share, MARC, and RDA.
• Knowledge of Dewey, LCSH, and bibliographic utilities and batch processing.

Responsibilities

• Catalog original and copy cataloging of library materials in any format.
• Maintain bibliographic records, perform authority verification, and update holdings.
• Train and supervise cataloging students and part-time staff.
• Assist in collection management projects, including weeding and processing withdrawn materials.
• Stay current with cataloging standards and participate in special projects.

Education

Bachelor's degree

Tools

OCLC

I-Share

MARC format

RDA

Library of Congress Subject Headings

Dewey classification

Alma

MARCEdit

Job description

The Highlights:

Under the direction of the Head of Cataloging, the Metadata Assistant catalogs (original and copy cataloging), classifies, performs bibliographic maintenance and authority verification of library materials in any format. The Assistant is responsible for the training and supervision of cataloging students and assists in training and supervising part-time cataloging staff. The Metadata Assistant assists in planning and implementation of collection management projects, including collection weeding and processing of withdrawn materials, maintains current awareness of cataloging standards and practices, and participates in special projects as needed.

The Metadata Assistant will work in a highly-supportive and collegial culture that encourages active participation in meaningful and valuable skills training and professional development. This includes workshops, committee memberships, and engagement in programs that support the Library's mission and its inclusion, diversity, equity, and accessibility (IDEA) goals, while building connections and partnerships across DePaul's wider academic and user community.

What You'll Do:

• Cataloging - Performs bibliographic control duties, including original and copy cataloging of library materials in any format, classifies and performs bibliographic maintenance. Uses Alma Analytics for reports and statistical analysis. Resolves problems relating to cataloging and materials processing and assists in database maintenance and clean-up. In conjunction with other Collections and Digital Services staff helps establish and implement bibliographic control best practices and workflows; helps investigate additional solutions for bibliographic control of resources; and helps design and implement batch processes for record load and updating.
• Collection Maintenance - Participates in overall collection maintenance for the university libraries' collections, consulting with Collections and Digital Services, Access Services, Reference and Instruction, and/or other library staff or department as needed. Assists in planning and implementation of collection maintenance projects, including collection weeding and processing of withdrawn materials. Updates OCLC bibliographic databases to reflect accurate bibliographic and holdings information.
• Student and Part-Time Staff Management - Hires, trains and/or supervises student and part-time cataloging assistants in performing bibliographic maintenance tasks, physical processing of materials, and other projects as assigned.
• Identifies, evaluates, and stays current with emerging trends, practices, and standards in cataloging, metadata, discovery, and user behavior that have potential for enhancing access to library resources. Shares knowledge, as needed, with appropriate staff and colleagues. Participates in planning and implementation of special projects as needed.
• Hires, trains and/or supervises student and part-time cataloging assistants in performing bibliographic maintenance tasks, physical processing of materials, and other projects as assigned.

What You'll Need:

• Bachelor's degree.
• Minimum, 1 - 2 years experience working in library technical services, including cataloging.
• Knowledge of OCLC, I-Share, MARC format, RDA, Library of Congress Subject Headings, Dewey classification.
• Experience and willingness to work with automated library systems, bibliographic utilities, and tools for batch processing metadata, including OCLC, Alma, MARCEdit, and others.
• Library Science coursework.
• Demonstrated ability to communicate and effectively interact with people across cultural identities and foster an inclusive, equitable, and welcoming environment.

The anticipated hiring range for this position is: $23.45 to $23.91/hr.

The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Perks:

• Working for a stable and well-known University.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 8%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits

For consideration, please include a resume and cover letter.

Vincentian Mission:

Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

DePaul University is an Equal Opportunity employer

All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.